REQUEST FOR PROPOSALS (RFP):CS/SCM/R15-16/61

PROCUREMENT OFELECTRICAL TECHNOLOGY TOOLS

  1. DETAILS OF THE RFP

RFP NO / CS/SCM/R15-16/61
RFP FOR / Procurement of Electrical Technology tools
SUBMISSION DEADLINE / 16 March 2016
RFP SUBMISSION DATE / Corner Mirriam Makeba & President Street, Newtown,
Johannesburg, 2017
  1. BACKGROUND INFORMATION

2.1.The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.

  1. PURPOSE

3.1.The purpose of this Request for Quotation (RFQ) is to solicit quotations from reputable service providers for the Provision and Supply of Welding toolsfor the project of GDE.

4.SPECIFICATIONS

4.1.Bidders must submit a quote that meets the requirement of the below-mentioned specifications for the:

Electrical Technology

DOMESTIC & APPLIANCES TRAINER

Number of Items:

5 per school offering Electrical x 20 Schools( list of schools as Annexure A below )

Requirements:

  1. Must inlcude in service training of teacher on care and use of item.
  2. Must be accompanied with a training manual including all experiments the unit is capable of.
  3. Must include castor wheels
  4. Must include 3-phase plug and socket.
  5. Must be wired into existing installation on site using a three phase plug and wall mounted socket.

Features

This trainer must demonstrate the complete electrical wiring of a standard domestic dwelling from the DB board to all normal outlets, including the latest technological additions such as Passive Infrared and “Day Night” switches as in line with the CAPS for THS Policy.

The front panel is of insulating material fully inscribed and covered with polycarbonate film for years of continuous use.

The “stove” panel must be made of insulating and heat resistant material hinged to reveal the wiring of standard stove plates. Should be can be bypassed for learner’s own wiring of heat controls. The physical configuration prevents the stove from being used for actual cooking.

A trunking system to go all the way round the working area, including the front panel so that the learner can include trunking in his learning activities. To make the unit complete, a continuity switch is included which gives an audio signal when continuity is detected. When more than one unit is in use, the continuity tester is able to detect which unit is being tested. An anti pilfering device is incorporated in the trainer. Connections are done with 4mm safety plugs (retracting sheath). A cable holder is attached to the stand. Supplied with dissected appliances: One iron with temperature control and one hair drier, frequency modified to show heat and motor speed control. These appliances are stored in a purposely built area

Complete with stand on wheels with brake and dust cover.

Each unit is tested by a certified engineer prior to delivery

Complete with manual

Specifications and required items per panel

1

Fully inscribed polychromatic front panel covered with po1ycarbonate film.

1 Key switch with Pilot light

1 Emergency Switch

1 DB board with transparent cover

1 Earth Leakage

1 Lightning arrestor SANS specs

1 10A Circuit Breaker

1 15A Circuit Breakers

1 25A Circuit Breaker

1 40A Circuit Breaker

1 Geyser/stove controller

1 Isolator

1 One-way switch

1 Intermediate switch

1 Two way switch

1 Switched Plug socket

1 Switched light dimmer

1 E.S Lamp holder

1 B>C Batten Holder

1 Down light

1 Fluorescent tube

1 Starter

1 Electronic ballast

1 Two beam Passive infrared unit

1 Day Night switch with diagram

1 Fully visible energy meter with diagram

1 Electronic timer

1 3Heat Switch

1 5 Heat Switch

1 Spiral Plate 3 Heat1 Key Switch

1 Geyser with accessible electronic control

1 Limit switch

1 Knife switch

1 Undedicated Fuse

1 Continuity Tester

1 Hanging cable holder

1 Spiral Plate

1 Solid Plate

1 Variable heat controller

1 3 heat switch

1 5 heat switch

1 Dissected working iron

1 Dissected Hairdrier - working

1 Dissected Iron – working

1 Manual with experiments and tasks for learners aligned with the CAPS forTHS Grade 10 Electrical

Annexure A : List of schools

FET : Electrical Technology / Electrical
ANCHOR COMPREHENSIVE / √
CHIPA-TABANE SECONDARY SCHOOL / √
DINOTO TECHNICAL SECONDARY / √
EDWARD PHATUDI SECONDARY SCHOOL / √
Fumana SS / √
Itirele-Zenzele CHS / √
KELOKITSO COMPREHENSIVE SCHOOL / √
KWADUKATHOLE COMPREHENSIVE SCHOOL / √
LANDULWAZI COMPREHENSIVE SCHOOL / √
MADIBA SECONDARY SCHOOL / √
MH BALOYI SEC SCHOOL / √
MODIRI TECHNICAL SCHOOL / √
NICK MPSHE SEC SCHOOL / √
PROGRESS COMPREHENSIVE SCHOOL / √
SIZANANI THUSANANG COMPREHENSIVE SCHOOL / √
SOSHANGUVE TECHNICAL CENTRE / √
THUTO KITSO COMP / √
THUTO LEFA SECONDARY SCHOOL / √
UMQHELE SECONDARY SCHOOL / √
WEDELA TECHNICAL HIGH SCHOOL / √
Total number of workshops / 20

5.MINIMUM REQUIREMENTS

5.1.Bidders must supply Sci-Bono with the below-mentioned minimum requirements; failing to provide these requirements shall constitute automatically disqualification:

1)A Formal Written Quotation;

2)A fully completed Quotation Form( To be obtained from the Sci-bono website);

3)A Certification of Registration;

4)A Valid SARS Tax Clearance Certificate;

5)Declaration Forms (SBD 4, SBD 8 & SBD 9) to be attached or obtained from the Sci-Bono website;

6)An Original BBBEE Rating Certificate or certified copy;

.

5.2.REFERENCES

5.2.1.Bidders must further supply Sci-Bono Discovery Centre at most with two (2) contactable references where the bidder has delivered the similar services by simply stating the following:

  • Name of client
  • Position
  • Contact telephone numbers
  • Dates and Work performed.

5.2.2.The failure to provide the above shall constitute a disqualification as it shall be deemed that the bidder does not have the required experience.

6.PRICINGSCHEDULE AND DELIVERY

6.1.GENERAL PRICING FEE

1)The bidder must provide a clear and unambiguous price schedule (quotation).

2)All disbursements and related costs shall be provided separately, if any, and may be negotiated during the project implementation period.

3)Only unconditional discounts shall be accepted.All discounts granted must be specified on the Quotation Form.

6.2.DELIVERY

1)The delivery address shall be delivered at Sci-Bono Discovery Center. Any changes for the delivery will be communicated with the successful bidders.

2)Service providers must confirm the availability of stock and the delivery date. Failing to provide this information may result to the disqualification of the tenderer’s bid.

7.CONDITIONS FOR SHORT LISTING

7.1.Proposals submitted will be evaluated using a system Method 4 (Financial Offer, Quality and Preference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) prescribed by Sci-Bono’s Supply Chain Management Policy.

7.2.All bids shall be subjected to the preliminary evaluation process.Bidders who shall not meet the minimum requirements (item 5) set by this RFP shall automatically disqualified and shall not be evaluated for functionality, price and preference.

7.2.1.Service providers are required to submit all documents specified on item 4.1 of this RFP, otherwise failure to submit all documents shall consititute disqualification.

8.TECHNICAL EVALUATION

CRITERIA / SCORE RANGE / POINTS
Locally manufactured
(15) / Locally manufactured / SCORE / 15
Imported / 0
Locally manufactured / 15
Project and Implementation Plan
(30) / APPROPRIATENESS OF SUGGESTED DELIVERY SCHEDULE INDICATING TARGETS AND TIME FRAMES PER FINANCIAL YEAR AND ABILITY TO REACH AND EXCEED THE SET TARGETS / SCORE / 30
No understanding of the PROJECT / 0
Demonstrate understanding of PROJECT and clear timelines. / 10
Demonstrate understanding of PROJECT, clear timelines, and targets. / 20
Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy. / 30
Compliance to specifications
(45) / Compliance to the specifications / SCORE / 45
None below 70% / 0
Poor functionality 70% of requirements / 15
Satisfactory meets 90% of requirements - no training manual / 25
Good - meets 90% of requirements + training manuals / 35
Very Good: meeting all the specifications + training manuals / 45
Tenderer's Experience
(10) / COMPANY’S EXPERIENCE IN APPLYING THE SIMILAR PROJECT / SCORE / 10
0 – 2 years / 0
2 – 5 years / 5
Above 5 years / 10
TOTAL / 100

8.1. The minimum score for technical compliance will be 70

8.2. Shortlisted service providers will be required to submit samples on a specified date

  1. PRICE EVALUATION

9.1.The proposals / bids shall be evaluated using the 90/10 preference point scoring system Where a 90/10 preference point system, which will be calculated be calculated as follows:

Where:

Ps = Point scored for comparative price of bid under consideration;

Pt = Comparative price of bid under consideration; and

Pmin = Comparative price of the lowest acceptable bid.

  1. POINTS FOR B-BBEE

10.1.A 90/10 preference points scoring system (B-BBEE points) shall apply and shall be awarded as follows:

B-BBEE Status Level of Contributor / Number of points
1 / 10
2 / 9
3 / 8
4 / 5
5 / 4
6 / 3
7 / 2
8 / 1
Non-compliant contributor / 0
  1. AWARD CRITERIA

11.1.The bidder with the highest number of points shall be awarded the contract, unless there are factors that may lead to a different decision.

11.2.In the event of two or more bids score equal points s, the bid will be awarded to the bidder scoring the highest points on B-BBEE or preference.

11.3.However in the event the two or more bids have equal B-BBEE points, the tender will be awarded to the bidder with the highest points on functionality, if applicable.

12.CLOSING DATE AND TIME

12.1.Submissions should be hand delivered by hand on or before 16 March 2016 at 12:00, deposited into the tender box marked “PROCUREMENT ELECTRICALTOOLS”. NO LATE PROPOSALS / BIDS shall be accepted. Late proposals / bids shall be immediately returned to the bidders. All documents must be to Corner of Mirriam Makeba & President Street, Johannesburg, 2107.

12.2.All correspondences shall be done by ; no telephonic correspondences shall be done before and after the closing of bid. Bidders may be informed in writing of the outcome of the bid adjudication process.

13.DISCLAIMER

13.1.Sci-Bono reserves the right to accept or reject any variation, deviation, tender offer or alternative offer and may cancel the tender process and reject all tender offers at any time before the formation of a contract.

13.2.Sci-Bono reserves the right to award a contract to multiple service provider(s) should it be deemed necessary.

13.3.Sci-Bono reserves the right not to appoint a provider, to accept and/or award the whole or any portion of the tender, and is also not obliged to provide reasons for the rejection of any tender.

13.4.Sci-Bono will not incur any liability to a tenderer for such cancellation and rejection, but will give written reason for action upon request to do so.

RFP: Procurement of Domestic and Appliance Trainer - Electrical Technology Page 1