REQUEST FOR PROPOSALS (RFP): CS/SCM/15-16/57
PROCUREMENT OF CONSTRUCTION TOOLS (Civil Technology)
1. DETAILS OF THE RFP
RFP NO / CS/SCM/R15-16/57RFP FOR / Procurement of construction tools (Civil Technology)
SUBMISSION DEADLINE / 16 March 2016
RFP SUBMISSION DATE / Corner Mirriam Makeba & President Street, Newtown,
Johannesburg, 2017
2. BACKGROUND INFORMATION
2.1. The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.
3. PURPOSE
3.1. The purpose of this Request for Quotation (RFQ) is to solicit quotations from reputable service providers for the Provision and Supply of construction tools (civil technology) for FET Phase: Grade 10 - 12 for the project of GDE.
4. SPECIFICATIONS
4.1. Bidders must submit a quote that meets the requirement of the items specified in the table below:
Civil Technology: CONSTRUCTION TOOLS (Civil Technology)
Subject - Civil Technology:
Specifications and delivery List
Year - 2015 / 16
List of schools and quantities
Item No. / Item Description / Dinoto THS / Kwabekilanga / Soshanguve THS / Tuto Kitso / Modidri THS / Nich Mhshe / Wedela THS / Progress S/S / Thuto Lefa / Total No. of items1 / Heavy Duty Tilting Arbor Saw( industrial application) Floor Mounted.Specifications: Motor Speed- 2250W Single phase /230V (2HP),Arbor speed-2850Rpm,Saw arbor diameter 16mm, Diameter of saw blade 250mm, Max. depth of cut 90 degrees-77mm, Max. depth of cut 45 degrees-65mm,Sold steel stand, FB4 Fence & Rail assay, With solid extension wing, Table with extension wing 686mm X 1003mm,Net Mass 168 kgs / Wood Shaping / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 9
2 / PLANER( industrial application)Specifications & Features: Motor 750W Single Phase, 230V 50 Hz,Magnetic switch no-volt & overload protection,Table 1677mm x229mm,Dust Hood, Fence 914 x 120mm, Tilt right&Left 45 degrees, Cutting Capacity - Width 206mm & Depth 13mm & Rabetting 13mm,Cuts per minute 15,000,Number of knifes 3, Cabinet Stand / Wood Shaping / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 9
3 / Extra Heavy Duty Belt & Disc Sander( industrial application) Specifications & Features: Motor 750W Single Phase 230V 50 Hz, Sanding Belt 150x1220mm, Disc - 305mm, Sanding Speed-620 Rpm, Disc Speed 2800rpm, Magnetic Switch,Speed pulley cover, Mitre gauge, Work table tilts 0-45 degrees,Quick belt change, Semi-open floor stand,All factory standard accessories, Gross weight 54 kg / Wood Shaping / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1
4 / Mitre Saw (Wood/Aluminium Cutting - Dubble Slide Compound Mitre Saw with Wood Cutting Blade (305mm) Large Cutting capacity.Specifications:Blade Diameter-305mm, Bore size- 30mm,Max Cutting Capacity with305mm blade-At 0 degrees-107mm x 363mm& AT 45 degrees-107mm x 255mm. No Load Speed - 3,200rpmin,Power Cord- 2.5mm, Net Weight- 26,6kg, 1650w motor / Wood Shaping / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 9
5 / Dust Collector ( industrial application) Spesifications & Features:Motor 2250W Single Phase (3HP) 230V 50 Hz,Air Suction Capasity 3900m3h,Inlet Diameter 150 or 102x3,Fan Diameter 305mm, Bag Diameter 500mm, Bag Capasity 307 Litre (30 micron), Sound rating 75-85 db, Suplied with three 3 meters conection pipes & clamps 105 or 102mm. / Wood Shaping / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 9
6 / Orbital Sander - Power performance for proffesional needs. Specifications : Pad Size 115mmx229mm, Abrasive Paper size 115mmx280mm,Orbits per minute 6,000,Net Weight 3.1kg,Power Supply cord 2.2m, 600W, Dust collector / Wood Shaping / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 9
7 / Electrical Hand Planer Proffesional Specifications: Light Weight design for easy handeling,Planing Width 82mm,Max Planning Depth 4mm, No Load Speed 16,000rpmin, Net Weight 3,3kg, Power Supply Cord 2.5m, 850W motor, Adjustable depth of cut 0-4mm, Adjustable rebating depht (0-24mm) / Wood Shaping / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 1 / 9
8 / Random Orbit Sander Proffesional . Powerfull motor & high durability, Specifications: Pad Diameter Diameter 123mm, Abrasive Disc Diameter 125mm, Orbits per Minute 4,000-12,000 Net Weight 1,3kg, 300W motor / Wood Shaping / 2 / 2 / 2 / 2 / 2 / 2 / 2 / 2 / 2 / 18
1. Machinery and heavy equipment requiring commissioning and fixing must be:
· Delivered
· Placed at the point of operation
· Affixed to the floor
· Coupled to the electrical supply
· Commissioned
2. All machinery requiring specialized care and maintenance must be accompanied by a training and safety program for the subject teacher. The purpose of the training program is to initiate the teacher in the correct use and care of the machine.
3. Service providers must provide onsite support on machinery requiring specialized care and maintenance as a coaching and mentoring strategy to continuously support schools requiring such support.
4. Service providers must provide the manufacturer's guarantee and or warranty for all electrical tools and machines supplied.
5. MINIMUM REQUIREMENTS
5.1. Bidders must supply Sci-Bono with the below-mentioned minimum requirements; failing to provide these requirements shall constitute automatically disqualification:
1) A Formal Written Quotation;
2) A fully completed Quotation Form( To be obtained from the Sci-bono website);
3) A Certification of Registration;
4) A Valid SARS Tax Clearance Certificate;
5) Declaration Forms (SBD 4, SBD 8 & SBD 9) to be attached or obtained from the Sci-Bono website;
6) An Original BBBEE Rating Certificate or certified copy;
7) Proof or letter of guarantee and or warranty where applicable
5.2. REFERENCES
5.2.1. Bidders must further supply Sci-Bono Discovery Centre at most with two (2) contactable references where the bidder has delivered the similar services by simply stating the following:
· Name of client
· Position
· Contact telephone numbers
· Dates and Work performed.
5.2.2. The failure to provide the above shall constitute a disqualification as it shall be deemed that the bidder does not have the required experience.
6. PRICING SCHEDULE AND DELIVERY
6.1. GENERAL PRICING FEE
1) The bidder must provide a clear and unambiguous price schedule (quotation).
2) All disbursements and related costs shall be provided separately, if any, and may be negotiated during the project implementation period.
3) Only unconditional discounts shall be accepted. All discounts granted must be specified on the Quotation Form.
4) Note that the price must be fixed and will not be subjected to change based on foreign exchange fluctuations.
6.2. DELIVERY
1) The delivery address shall be the abovementioned schools in Gauteng. . The delivery address for the schools will be provided to successful bids. Any changes for the delivery will be communicated with the successful bidders.
2) Service providers must confirm the availability of stock and the delivery date. This must be detailed in the project plan. Failing to provide this information may result to the disqualification of the tenderer’s bid.
7. CONDITIONS FOR SHORT LISTING
7.1. Proposals submitted will be evaluated using a system Method 4 (Financial Offer, Quality and Preference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) prescribed by Sci-Bono’s Supply Chain Management Policy.
7.2. All bids shall be subjected to the preliminary evaluation process. Bidders who shall not meet the minimum requirements (item 5) set by this RFP shall automatically disqualified and shall not be evaluated for functionality, price and preference.
7.2.1. Service providers are required to submit all documents specified on item 4.1 of this RFP, otherwise failure to submit all documents shall consititute disqualification.
8. TECHNICAL EVALUATION
CRITERIA / SCORE RANGE / POINTSProof of guarantee / warranty
(15) / OEM proof / SCORE / 15
No proof submitted
/ 0
Proof submitted / 15
Project and Implementation Plan
(30) / APPROPRIATENESS OF SUGGESTED DELIVERY SCHEDULE INDICATING TARGETS AND TIME FRAMES PER FINANCIAL YEAR AND ABILITY TO REACH AND EXCEED THE SET TARGETS / SCORE / 20
No understanding of the PROJECT / 0
Demonstrate understanding of PROJECT and clear timelines. / 10
Demonstrate understanding of PROJECT, clear timelines, and targets. / 15
Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy. / 20
Compliance to specifications
(55) / Supplier must provide all the tools as per the specifications / SCORE / 55
Poor functionality - no evidence of picture items to be supplied / no training manuals and commissioning / 15
Satisfactory - not all items quoted / some pictures of actual product to be supplied no training manual and commissioning / 25
Good - meets 100 % of items with picture or products no training manuals and commissioning / 45
Very Good: meeting 100% of items all the specifications + training manuals and commissioning / 55
Tenderer's Experience
(10) / Specialist tool and equipment supplier / SCORE / 10
0 – 2 years / 0
2 – 5 years / 5
Above 5 years / 10
TOTAL / 100
8.1. The minimum score for technical compliance will be 75
8.2. Shortlisted service providers may be subjected to a site visit to view the actual items to be supplied and to verify capacity to deliver.
8.3 Note that bidders must not provide full catalogues. Only pictures detailing the product, brand name and technical specifications (if applicable) of items to be supplied must be provided. These must be numbered as per the item number and in sequence.
8.4 Bidders will be disqualified if 8.3 is not complied with.
9. PRICE EVALUATION
9.1. The proposals / bids shall be evaluated using the 90/10 preference point scoring system Where a 90/10 preference point system, which will be calculated be calculated as follows:
Where:
Ps = Point scored for comparative price of bid under consideration;
Pt = Comparative price of bid under consideration; and
Pmin = Comparative price of the lowest acceptable bid.
10. POINTS FOR B-BBEE
10.1. A 90/10 preference points scoring system (B-BBEE points) shall apply and shall be awarded as follows:
B-BBEE Status Level of Contributor / Number of points1 / 10
2 / 9
3 / 8
4 / 5
5 / 4
6 / 3
7 / 2
8 / 1
Non-compliant contributor / 0
11. AWARD CRITERIA
11.1. The bidder with the highest number of points shall be awarded the contract, unless there are factors that may lead to a different decision.
11.2. In the event of two or more bids score equal points s, the bid will be awarded to the bidder scoring the highest points on B-BBEE or preference.
11.3. However in the event the two or more bids have equal B-BBEE points, the tender will be awarded to the bidder with the highest points on functionality, if applicable.
12. CLOSING DATE AND TIME
12.1. Submissions should be hand delivered by hand on or before 16 March 2016 at 12:00, deposited into the tender box marked “PROCUREMENT OF CONSTRUCTION TOOLS” (Civil Technology) NO LATE PROPOSALS / BIDS shall be accepted. Late proposals / bids shall be immediately returned to the bidders. All documents must be to Corner of Mirriam Makeba & President Street, Johannesburg, 2107.
12.2. All correspondences shall be done by e-mail ; no telephonic correspondences shall be done before and after the closing of bid. Bidders may be informed in writing of the outcome of the bid adjudication process.
13. DISCLAIMER
13.1. Sci-Bono reserves the right to accept or reject any variation, deviation, tender offer or alternative offer and may cancel the tender process and reject all tender offers at any time before the formation of a contract.
13.2. Sci-Bono reserves the right to award a contract to multiple service provider(s) should it be deemed necessary.
13.3. Sci-Bono reserves the right not to appoint a provider, to accept and/or award the whole or any portion of the tender, and is also not obliged to provide reasons for the rejection of any tender.
13.4. Sci-Bono will not incur any liability to a tenderer for such cancellation and rejection, but will give written reason for action upon request to do so.
RFP: Procurement of construction tools (civil technology) Page 2