RFP from UIA: BOEING 767 HM
Private Stock Company
Ukraine International Airlines
TENDER DOCUMENTATION
(in form of REQUEST FOR PROPOSAL)
Heavy Maintenance of
BOEING 767-300: UR-GEA, UR-GEB,
UR-GEC
Ukraine, Kyiv
MAY 2016
Table of Contents:
1. Tender Announcement
2. Important Tender Documentation Requirements
3. Tender Procedure Instructions
4. Annex 1
5. Annex 2
TENDER ANOUNCEMENT
1. Customer:
1.1. Private Stock Company Ukraine International Airlines.
1.2. Legal address. 4, Lysenka street, Kyiv, 01030, Ukraine
1.3. Person responsible for Tender.
Procedure issues – Alyona Kolisnichenko, Tender Committee Secretary,
;
Technical issues – Vasilenko Sergey, Continuing Airworthiness Manager
2. Information about subject of Tender:
2.1. BOEING 767-300 (UR-GEA, UR-GEB, UR-GEC) Checks
2.2. Place and term of services. Europe, USA, CHINA, One-time service
3. Receipt of Tender documentation. Via E-mail.
4. Conditions of tender proposal submission:
4.1. Place. Ukraine International Airlines, 201-203, Kharkivske Road, Kyiv, 02121, Ukraine
Attention: Alyona Kolisnichenko, Tender Committee Secretary
4.2. Means of receipt. Via Courier
4.3. Deadline. 08 July 2016, 13h 00 m (Kyiv time)
5. Opening of tender proposals:
5.1. Place. 201-203, Kharkivske Road, room 717, Kyiv, 02121, Ukraine
5.2. Date. 08 July 2016, 14h 30 m (Kyiv time)
Tender proposal
Important Tender Documentation Requirements
1. Ukraine International Airlines
Ukraine International Airlines (UIA)is Ukrainian leading airline established in 1992. Today, UIA is a 100% privately-owned company. UIA’s primary business is to provide safe and reliable passenger and cargo transportation.The UIA’s fleet currently comprises 35 modern aircraft: medium-haul Boeing 737 (including one freighter 737-300SF), medium-haul Еmbraer-190 and long-haul Boeing 767. The main base airport for UIA is Kiev Boryspil International Airport (KBP).
2. Request for proposal
This Tender documentation includes maintenance of aircraft described in Annex 1 hereto with Workscopes attached.
Tender proposal validity time shall be not less than 60 days from the date of opening of Tender proposal.
Currency of this Tender documentation is US Dollars or Euro. Payments for services shall be made in US Dollars or Euro.
UIA is seeking qualified maintenance provider (Participant) for aircraft base maintenance for UIA’s Boeing fleet requirements, with following qualifying criteria:
- At least 10 years of Boeing 767-300 maintenance experience with appropriate capability level;
- Availability of essential facilities and equipment shall correspond to aircraft type and level of required maintenance;
- In-house component shops or in close vicinity with short delivery time (Process should be described, ATA 21, 24, 25, 26, 32, 35, 36, 38)
- Part 145 approval issued by State Aviation Authority of Ukraine (holding of EASA Part 145 approval considered as advantage)
(i) Workscope
Workscopes for the aircraft in files attached to this RFP:
- MRO_UR-GEA_D-Check Workscope_Rev.0_(06.05.2016).xlsx
- MRO_UR-GEB_D-Check Workscope_Rev.0_(06.05.2016).xlsx
- MRO_UR-GEC_C-Check Workscope_Rev.0_(06.05.2016).xlsx
(ii) Payment terms
Payment will be arranged as follows:
- At the Aircraft Delivery: an amount equal to fifty percent (50%) of the Fixed Price for Aircraft;
- Upon the Aircraft Redelivery: interim invoice an amount equal fifty percent (50%) of the Fixed Price for the Aircraft;
- Following Aircraft Redelivery a final invoice will be issued to UIA and paid within thirty (30) calendar days thereafter.
(iii) Certification
Participant must have all the necessary certificates needed for maintenance.
3. 3. Selection process
The successful candidate will be selected deriving from the following process:
3.1. All documents provided by Participant meet requirements of tender documentation:
· the completeness of proposal
· meeting of requested payment terms
· meeting of requested service level and others
3.2. Criteria:
The lowest offered price shall detail Participant’s charges, turnaround times for the aircraft HMV and the various surcharges on the services. TAT should be in calendar days
Participant shall present HMV package pricing detailed to the level that gives the opportunity to demonstrate its competitive advantages.
The Fixed Prices should include following costs/works:
· Aircraft Work Package: preparation works, access open/close up, routine inspection, tests, replacements, servicing, components servicing;
· Defect Rectification raised from routine inspection up to 20 MH per single defect from quoted workscopes;
· All consumables and expendables required by routine task cards, included into workscopes;
· Materials for defect rectification resulted from task cards included in workscope up to 500 USD per item;
· Raw and Miscellaneous Small Parts (such as but not limited to nuts, bolts, rivets, washers, etc., having the unit value up to 2USD);
· Daily and Pre-flight check;
· Aircraft Exterior Washing, Interior and Technical cleaning;
· Ground handling fees;
· Hangar space during the agreed slot; aircraft towing for maintenance needs;
· Removal, storage and reinstalled of aircraft equipments;
· Incoming inspection and storage of Customer`s materials supplied for aircraft maintenance;
· All tools and equipment required for requested work package;
· Office for UIA’s technical representatives (include E-Net access);
Addition quote is required to be presented/defined as follows:
i. Man-hour rates:
- Mechanics/electricians: _____ $;
- Mechanics in overtime:_____ $;
- NDT: _____ $;
- Engineering: _____ $;
- Shop repairs: _____ $;
- Interior (cabin Unskilled): _____ $.
ii. Material charges:
- Handling charges for parts and materials (new and used) with your proposed caps;
- Handling charges for UIA supplied material, if any;
- Exchange fees and the proposed caps;
- Sub-contractor services and the proposed caps;
- Any other charges can be exercised.
iii. Warranty Condition:
- Participant should warrant that provided Services are rendered at accepted PART 145 standards and will be free from defects in workmanship and/or overhaul and/or repair.
- Participant should warrant that if any defect occurs within the warranty period: 2500FH/400FC/12 Months WOF after the Aircraft re-delivery date and the Services are found to be defective in workmanship or have not been rendered according to the agreed standards, specifications and/or procedures and if such defect is notified by UIA with full particulars within the warranty period defined above, then Participant shall immediately consider UIA warranty clause and, if necessary, both Parties will seek the involvement of independent technical expert ,and if the defect or on conformance acknowledged to the extent that happened due to Participant fault in workmanship, Participant shall reimburse UIA all direct losses and damages related to repair such defect or non-conformance
- The warranty period does not affect the other rights or remedies of UIA under the law or otherwise.
iv. Liability And Indemnity:
Each Party shall be liable for damage to or loss of property and for the injury to or death of any person caused by failure to perform and improper performance, gross negligence or the willful misconduct of its directors, officers, employees, agents or subcontractors in connection with or as a result of the Services rendered.
v. Insurance:
Details regard insurance terms and condition under maintenance period.
vi. Delay:
- The essential condition of the rendering services described in this RFP shall be ability to increase quantity of technical staff attracted to maintenance of the aircraft and/or allow Participant’s staff to work on day offs/holidays in order to meet deadline of the aircraft redelivery.
- In the event that the Participant fails to redeliver the Aircraft on agreed date for reasons within the control of the Participant (inexcusable delay), the UIA shall be entitled to charge the Participant a penalty of 3.000.00 USD per each day of delay starting with a first day after the planned Re-delivery date and ending on the day of the actual Re-delivery of the aircraft. In this case the abovementioned fine cannot be subject to any restrictions or limitations.
- In the event that the Participant postpones the agreed slot and provided that such new slot will be agreed and accepted by UIA, the UIA shall be entitled to charge the Participant a liquidated damage in amount of 20% from Fixed Price for agreed services.
- In the event when Participant cancelled the slot after it had been paid and agreed with UIA, then Participant should immediately return the prepayment to UIA in full and UIA shall be entitled to charge the Participant a liquidated damage in amount of [TBD]
- Other:
- The contract should include a provision whereby the service provider will receive additional money if they meet or exceed the service-level guarantees in the contract. In the event that the Participant finishes the works earlier then agreed date the Participant will receive 20,000.00 USD per each day of expedition of the last aircraft but not more than 100,000.00 USD totally.
- The redelivery date of the first aircraft is the delivery date of the next aircraft (Nose-to-Tail start-finish).
- The Participant can use UIA’s help (logistics, engineering, etc.) and UIA leaves the right to charge the Participant additionally.
3.3. UIA leaves the right:
· to Extend timing of selection process
· to Stop the selection process anytime
· not to select a successful candidate.
All Participants will be informed about results in accordance to UIA’s internal tender procedures as further described herein. UIA does not bear any responsibility or obligations associated with costs or missed opportunities of any candidate somehow linked or seemed to be linked to his/her response to this request for proposal and his/her possible expectations from the selection process and/or results of projects.
4. Confidentiality
The procedure for the purchase of the aircraft maintenance (Boeing 767-300) - restricted tendering.
UIA does not accept and does not allow forwarding this request for proposal to any other party without prior written consent from UIA official contacts listed herein.
TENDER PROCEDURE INSTRUCTIONS
1. General
1.1. Private Stock Company Ukraine International Airlines (hereinafter – UIA) announces tender (hereinafter – the Tender) for the purchase of services in accordance with the procedures and conditions specified in the Tender documentation (hereinafter - the Tender documentation) and internal UIA tender procedure orders.
1.2 Participants are individuals (residents or nonresidents), which confirmed their intention to participate in the procurement procedure and filed a Tender proposal.
1.3. In accordance with the requirements of the Tender documentation Participants must meet the qualification requirements.
1.4. Each Participant shall submit its proposal in the form properly executed in accordance with the requirements hereof.
1.5. Participant shall be responsible for all costs associated with preparation and submission of its Tender proposal and such costs will not be reimbursed to the Participant(s).
2. Clarification of the Tender documentation
2.1. Participant has the right not later than seven calendar days before the deadline for submission of Tender proposal to contact UIA for the clarification of the Tender documentation. UIA within three business days (in Kiev, Ukraine) should answer to such the request of the Participant.
3. Amendments to Tender documentation
3.1. Not later than five working days before the deadline for submission of a Tender proposal UIA has right on its own initiative or on the results of searches of Participants who received Tender documentation to amend the Tender documentation and to notify about such changes in writing all persons who filed UIA with a Tender proposal.
3.2. Before the expiration of the deadline for submission of Tender documentation UIA is entitled to decide on its continuation in the event that one or more Participants who have received the Tender documentation may not submit a Tender proposal for the specified period in accordance to any objective reasons. Notice of extension of time, change of place and procedures for opening of tender offers (proposals) shall be immediately sent to each person who was submitted with a Tender documentation.
4. Tender proposal language
4.1. All documents relating to the Tender proposal shall be made in English or Ukrainian.
5. Contents of tender proposal
5.1. Proposal submitted by the Participant shall include complete information about products or services and price information made pursuant to the requirements of the Tender documentation, the list of documents required to verify compliance of Participant’s qualifications (including but not limited to the information set forth in Annex 2 hereto) and other requirements of the Tender documentation, documents certifying the credentials of the person signing the Tender proposal, as well as other documents that must be executed and submitted by the Participants in accordance with this Tender documentation.
6. Prices of Proposals
6.1. Participant shall determine the price of goods or services which it offers to put under the Agreement, indicating the taxes and fees paid or to be paid and all related expenses.
6.2. Price mentioned in Tender proposal shall be specified in accordance with the requirements of Tender documentation.
6.3. Prices must be clearly defined.
7. Documents proving compliance of Participant with the qualification requirements
7.1. Participant is responsible for obtaining any and all necessary permits, licenses, certificates, required for sale of goods or services, and other documents related to the Tender and shall be responsible for all costs of their receipt.
7.2. According to this Tender Participant shall submit such documentation as part of its Tender proposal proving compliance of Participant with qualification requirements.
7.3. UIA has the right to request from any Participant to repeat confirmation with the qualification requirements set forth in this Tender documentation.
7.4. In the event of (i) Participant's refusal to provide such confirmation or (ii) receipt of reliable information about his non-compliance with the qualification requirements set forth in the Tender documentation or (iii) it is discovered that Participant has made any false statement or material misrepresentation in any provision of the Tender proposal, UIA has right to reject Tender proposal of such Participant and determine the winner of Tender proposal among those Participants who remained.
8. Documents proving compliance of the goods or services
8.1. Proposal submitted by the Participant, shall include the technical, quality and other characteristics of the subject of Tender and certificates.
9. Tender proposal duration
9.1. Tender proposal remains valid after the submission deadline for the period specified in the Tender documentation. Tender proposal valid for a shorter period shall be rejected by UIA, as such, that does not meet the Tender documentation requirements.