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Request for Project Closeout Certification Form

All Certified Projects Must Follow NM State Policies and Procurement Code

1.  Project Governance /

Project Name

Project Short Name(s)

/ TRD CDLIS Modernization Project
C-MOD
Date / 8/19/2013
Lead Agency / Taxation and Revenue Department
Other Agencies / None

Executive Sponsor

/ Marc Williams, MVD Director
Agency Head / Demesia Padilla, TRD Cabinet Secretary
Agency CIO/IT Lead / Gregory Saunders, TRD CIO
Project Manager / Lee Baca, IT Project Manager
2.  Project Abstract
(Provide a brief description and purpose for this project.)
The Federal Motor Carrier Safety Administration (FMCSA) operates under the US Department of Transportation and is responsible for enforcing federal mandates related to commercial drivers and commercial transportation.
One of the federal mandates that FMCSA is responsible for governing is the Commercial Driver’s License Information System (CDLIS). CDLIS, which is run by the American Association of Motor Vehicle Administrators, is a nationwide computer system that enables state driver licensing agencies (SDLAs) to ensure that each commercial driver has only one driver’s license and one complete driver record. State driver licensing agencies use CDLIS to complete various procedures, including:
·  Transmitting out-of-state convictions and withdrawals
·  Transferring the driver record when a commercial driver's license holder moves to another state
·  Responding to requests for driver status and history
In the spring of 2011, TRD/MVD entered into a contract to replace the current MVD System. The project was called Milagro and with the new system, CDLIS would be compliant with the CDLIS 5.2 mandates. With the termination of the Milagro project, in the summer of 2012, it became necessary to immediately embark on an interim project to ensure that MVD become compliant with CDLIS 5.2 mandates by January 30, 2012. Full compliance with C-Mod mandates includes several different requirements and is broken into six initiatives:
1.  Name Expansion
2.  Ten-Year History Check/Driver License Number Survey
3.  US Patriot Act
4.  Medical Certificate
5.  Admin Per Se
6.  Passenger 16+
Not meeting the FMCSA mandates could result in the loss of federal funds to state agencies.
3a. Scope Verification

Requirements Review

/ Yes / No /

Explanation/Notes

Were the project objectives (expected outcomes) accomplished? / x
Were all Deliverables submitted and accepted? / x
Did the IV&V vendor verify that all deliverables met the requirements? / x / IV&V services were never initiated. Contract was developed and submitted for signature, but budget department stated that no funding was available.
Have all contracts been closed? / x
Have all final payments been made (i.e., invoices paid) / x
Have all project documents/records been appropriately stored for future reference? / x
Has adequate knowledge transfer been completed? / x
3b. Major Project Deliverables and Performance Measures Met
Major Project Deliverable and Performance Measure

(Include an explanation if deliverable or performance measure was not met.)

/ Budget /

Date

/

Project Phase

Requirement Analysis and Tech Specifications / $60,000 / 8/15/11 / Planning
Application Design and Coding / $309,000 / 12/15/11 / Implementation
Unit Testing / $7,000 / 12/15/11 / Implementation
AAMVA Casual Testing / $15,000 / 02/03/12 / Implementation
AAMVA Structured Testing / $21,000 / 03/09/12 / Implementation
Production Implementation / $55,000 / 06/10/12 / Implementation
UNI Server Design and Coding / $74,400 / 06/31/12 / Implementation
Total / $541,400
4a. Certification History
Cert. Date / Cert. Amount / Funding Source(s) – Funding Total Amount
(Cite the specific laws, grants, etc. and total amount.)
09/27/2011 / $707,866.35 / Laws of 2008: Chapter 3, Section7, Item 5 – $347,866.35
CDLIS Modernization 2009 Grant - $360,000.00
4b. RFP / Contract History
(List all RFP’s and contracts issued for the project.)
List RFP and Contract
(Purpose and/or Description) / Contract
Number / Compensation
Amount or NA / %
Complete
Application Development –CDL Medical Module / TR 12-18, 14363 / $80,806.40 / 100%
Application Development – CDLIS Inquiry and Name Expansion (mainframe) / TR 12-20, 14366 / $37,047.68 / 100%
Application Development – CDLIS Inquiry and Name Expansion (web development) / TR12-19, 14365 / $37,947.68 / 100%
UNI Server Development (windows) / TR12-17, 14193 / $74,472.00 / 100%
5. Schedule and Budget
Planned Start Date / 06/01/11 / Actual Start Date / 06/01/11
Planned End Date / 1/31/12 / Actual End Date / 6/19/12
Planned Cost: (Budget) / $707,866.35 / Actual Cost: (Total) / $541,425.55
§  Professional Services / $707,866.35 / §  Professional Services / $541,425.55
§  Hardware / §  Hardware
§  Software / §  Software
§  Network / §  Network
§  Other / §  Other
6a. Independent Verification & Validation

(Include summary of the last IVV Report or Risk Management Summary Report.)

N/A
6b. Lessons Learned
1.  When testing with AAMVA is necessary, allow for more time than the original estimated timeframe from AAMVA.
2.  Work closer with Budget to ensure that everyone understands what the total budget is and how much has been spent.
7. Transition to Operations
Yes / No /

Explanation/Notes

Are there recurring maintenance/operational costs for the product/service? / X / All maintenance and operational costs are done by current staff.
Are there any recommended enhancements or updates? / X / AAMVA has developed and posted the requirements for CDLIS 5.3.
Summary of agency plan to support project solution in production.
The agency plans to support ongoing maintenance with current TRD-IT staff.
Summary of agency plans to fund the maintenance and Operations of this project.
Since the agency will use current TRD-IT staff to support ongoing maintenance, regular operating budget will be used to fund the maintenance.

Revision: 9/1/10 Page 5