REQUEST FOR CONSULTANTS’ QUALIFICATIONSFOR
Development of business models which will ensure minimal disruption of marketing of livestock in the Caprivi during FMD outbreaks
The Meat Board of Namibiarequires the services of an individual consultant or consulting firm(hereinafter referred to as the “Consultant”) to provide the following services:
Summary of Services
A study on the development of business models for the MeatCo export abattoir Katima Mulilo, which will ensure minimal disruption of marketing of livestock in the Caprivi during FMD outbreaks.
This document sets out the application procedure and the Terms of Reference for the above assignment.
Location:Windhoek/Katima Mulilo
Anticipated Start Date:20July 2013
Duration of Assignment:3 months
Application Procedure and Selection
Before applying, interested Consultants shall review the Terms of Reference, which provides a detailed description of the assignment and the qualifications and experience required of the Consultant.
Interested Consultants shall send their responses, which shall include an Expression of Interest (EOI) to be considered for the assignment including the date of availability, up-to-date CV demonstrating that the Consultant fulfils the minimum requirements described in the TOR, contact details (i.e., address, telephone and fax numbers, e-mail address, website, etc.), at least three references that can comment on the Consultant’s related work experience, and any other relevant information.
The selection shall be carried out in accordance with the procedures for Selection based on the Consultants’ Qualifications method set forth in Annex VI, Section 1.B. 3.7 of the MCA Namibia Procurement Rules (see the Procurement page on website for the Procurement Rules). The selected Consultant will be requested to submit separate technical and financial proposals for the assignment, which, together with the Consultant’s EOI will be used for the negotiation of a fixed-price contract between the Consultant and [name of your institution].
Interested Consultants shall submit their responses in the standard MCA-N EOI format (Attachment 1) to:
Meat Board of Namibia
Attn. Dr S Thalwitzer
30, DH Meroro Road
Windhoek
Namibia
Alternatively they can send their responses electronically to the following e-mail address:
Deadline for the submission of responses: 13h00 on Thursday 04 July 2013
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Attachment 1: Expression of Interest Forms
Expression of Interest: Form 1
[Location, Date]
[ADD NAME INSTITUTION AND PHYSICAL ADDRESS]
Dear Sir,
Re: [XXX]
I/We, the undersigned, offer to provide the consulting services for the abovementioned assignment in accordance with your Request for Consultant’s Qualifications dated [Insert Date] and this Expression of Interest.
I/Wehereby submit my/ourExpression of Interest, which will be open for acceptance for a period of 60 (sixty) days.
I/We hereby declare that all the information and statements made in this Expression of Interest are true and accept that any misrepresentation contained in it may lead to my/our disqualification.
If negotiations are held during the initial period of validity of the Expression of Interest, I/We undertake to negotiate on the basis of the availability of the proposed team member(s) for the assignment.
My/OurExpression of Interest is binding upon myself/ourselves and subject to the modifications resulting from Contract negotiations, and I/We undertake, if my/our proposal is accepted, to initiate the consulting services related to the assignment not later than [insert the date on which you will be available to commence with the assignment]
I/We understand you are not bound to accept any proposal that you may receive.
Yours sincerely,
Name and title of SignatoryAddress of Consultant
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Expression of Interest: Form 2
Experience of the Consultant
[Using the format below, provide information on each relevant assignment for which your firm was legally contracted either individually as a corporate entity or as one of the major companies within an association, for carrying out consulting services similar to the ones requested under the Terms of Reference included in this RCQ. The Proposal must demonstrate that the Consultant has a proven track record of successful experience in executing projects similar in substance, complexity, value, duration, and volume of services sought in this procurement.
Maximum 20 pages]
Assignment name: / Approx. value of the contract (in current US$):Country:
Location within country: / Duration of assignment (months):
Name of client / Total No. of staff-months of the assignment:
Address: / Approx. value of the services provided by your firm under the contract (in current US$):
Start date (month/year):
Completion date (month/year): / No. of professional staff-months provided by associated consultants:
Name of associated consultants, if any: / Name of proposed senior professional staff of your firm involved and functions performed (indicate most significant profiles such as project director/coordinator, team leader):
Narrative description of project:
Description of actual services provided by your staff within the assignment:
Name of Firm: ______
Expression of Interest: Form 3
Curriculum Vitae (CV) for Proposed Key
Professional Personnel
2.Name of Firm / [Insert name of firm proposing the staff]
3.Name of Personnel / [Insert full name]
4.Date of Birth / [Insert birth date] / Nationality / [Insert nationality]
5.Education / [Indicate college/university and other specialized education of staff member, giving names of institutions, degrees obtained, and dates of obtainment].
6.Membership in Professional Associations
7.Other Training / [Indicate appropriate postgraduate and other training]
8.Countries of Work Experience / [List countries where staff has worked in the last ten years]
9.Languages / [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]
Language / Speaking / Reading / Writing
10.Employment Record / [Starting with present position, list in reverse order every employment held by staff member since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.]
From [year]: / To [year]:
Employer:
Position(s) held:
11.Detailed Tasks Assigned / [List all tasks to be performed under this assignment]
12.Work undertaken that best illustrates capability to handle the tasks assigned: / [Among the assignments in which the staff has been involved, indicate the following information for those assignments that best illustrate staff capability to handle the tasks listed under point 11.]
Name of assignment or project:
Year:
Location:
Client:
Main project features:
Position held:
Activities performed:
- References:
List at least three individual references with substantial knowledge of the person’s work. Include each reference’s name, title, phone and e-mail contact information. MCA Namibia reserves the right to contact other sources as well as to check references, in particular for performance on any relevant MCC-funded projects.
- Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience. I understand that any willful misstatement described herein may lead to my disqualification or dismissal, if engaged.
I, the undersigned, hereby declare that I agree to participate with the [Consultant] in the above-mentioned Request for Proposal. I further declare that I am able and willing to work:
- for the period(s) foreseen in the specific Terms of Reference attached to the above referenced Request for Consultants’ Qualificationsfor the position for which my CV has been included in the offer of the Consultant and
- within the implementation period of the specific contract.
Signature of Key Professional Personnel
If this form has NOT been signed by the Key Professional Personnel, then in signing below the authorized representative of the Consultant is making the following declaration.
“In due consideration of my signing herewith below, if the Key Professional Personnel has NOT signed this CV then I declare that the facts contained therein are, to the best of my knowledge and belief, a true and fair statement AND THAT I confirm that I have approached the said Key Professional Personnel and obtained his assurance that he will maintain his availability for this assignment if the Contract is agreed within the Proposal validity period provided for in the RCQ.”
Signature of Authorized Representative of the Consultant
Day / month/ year
APPENDIX A – TERMS OF REFERENCE
Terms of Reference
Development of business models which will ensure minimal disruption of marketing
of livestock in the Caprivi during FMD outbreaks
Background
The cattle export-abattoir in Katima Mulilo (Caprivi) is managed by MeatCo and represents an important option for cattle marketing to livestock owners in the Caprivi. In general, the abattoir’s profitability is challenged by fluctuating supply and overall poor quality of cattle.
The Caprivi Region experiences increasing incidents of FMD outbreaks. Under current policy, following an FMD outbreak, export of meat and meat products outside the region is not allowed. In this case the abattoir stops its operations until the export restriction is lifted.
This study should investigate business models allowing for minimal disruption of marketing of livestock in the Caprivi during FMD outbreaks.
Expected outcome
- Summary of current business and processes at MeatCo Katima abattoir during times without FMD outbreak in the region, incl.:
a)Finances
b)Human resources
c)Marketing
d)Socio-economic impact on the region
- Summary of past business and processes at MeatCo Katima abattoir during times following FMD outbreak in the region, incl.:
a)Measures implemented by DVS after FMD outbreak
b)Finances
c)Human resources
d)Marketing
e)Socio-economic impact on the region
- Analysis of local market for products produced at MeatCo Katima, incl. demand in terms of volumes and prices
- Development of between 1 and 3 alternative business operation models (cash-flow models) for continuation of business operations at Katima Mulilo and their socio-economic impact on the region.
- Recommendation on business models developed under 4.
Skills required
To achieve the above the Project team would benefit from the inputs of a consultant/ team of consultants with the following skills and experience:
-Background in agricultural economics
-Business planning, business modelling and financial analysis
-Understanding of livestock and meat production and marketing in Southern Africa
Deliverables:
-Draft reportby 04October 2013
-Final reportby 18 October 2013
Time-frame
- 22 man-days are allocated to this project which is expected to be concluded by end of October2013), including presentation of draft report and the final report.
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