List of Questions Received for
Request for Bids - Information Technology Consultant
1. Will the Council provide the selected consultant with a project liaison or coordinator to assist
with the coordination, planning, and communications of this project?
Answer: The Council will have two Help me Grow Project Managers who will be
responsible for the contract management, monitoring and program compliance for the
Help Me Grow contract with the state. These Project Managers will be responsible for
scheduling and facilitating the Common Data Base subcommittee conference calls;
managing the Bid solicitation process to obtain the bids from the two (2) existing Help
Me Grow common data base system providers (i.e., development of Bid solicitation
document using the specifications from the IT consultant, arranging for the selection
team review to include development of all review documents, mailing to selection team
and completion of all Bid solicitation processes); developing and executing the
Common Data Base subcontract using the technical requirement language provided
by the IT consultant; and approving all Deliverable documents and expenditures from
the common data base subcontractor with review by the IT consultant to confirm the
work conducted. Note, the responsibilities of the IT consultant are specifically and
solely the work identified on page 3 and 4 of the Request for Bids.
2. Will the Council accept delivery of our proposal electronically via email?
a. If yes, please provide the email address of the individual to whom proposal should be
Answer: No. Proposals submitted electronically will not be accepted.
3. If we deliver our proposal to the Council via hard copy, how many copies of our proposal
should we send?
Answer: Nine (9)
4. Does the Council have a budget estimate or range for this project that you can share? If yes,
please provide detail.
Answer: Our estimated budget range for work of the IT consultant as specified in the
Request for Bids is $30,000 - $50,000. The Council reserves the right to reject
proposals that do not meet the requirements as set forth in this Request for Bids.
Funding for the IT consultant is contingent upon the availability of funds to the
5. It is understood that this RFP is low bid selection, but is there a maximum budget allocation
for this RFP?
Answer: See the response to question #4.
6. Is there a requirement for onsite time?
Answer: No. There is no requirement for the IT consultant to spend time at the FDDC
office or at any of the 2-1-1 organizations. Time onsite would be permitted if
7. Will the awarded entity bill for time monthly?
Answer: The timing of the billing for services rendered can be negotiated. Monthly
billing is an option.
8. Is there a requirement for respondents to be on the Information Technology (IT) Consulting
Services )973-561-10-1) for the State of Florida?
9. Please confirm the budget of the requirement.
Answer: See the response to question #4.
10. Please let us know if this position is extendable after June 2015 (FY 2016)?
Answer: No. The state appropriated funding ends June 30, 2015. Note, this is not a
staff position, but a consulting subcontract solely for the work specified on page 3
and 4 of the Request for Bids.
11. Do we need to have a government/state contract to participate?
Answer: The IT consultant awarded this bid will be entering into a subcontract with
the Florida Developmental Disabilities Council. The provisions and requirements of
this subcontract will mirror the provisions and requirements of the Council’s contract
with the state of Florida, Department of Education, Office of Early Learning.
12. What type of database is the current system running on?
Answer: The 2-1-1 organizations, which is where the Help Me Grow programs will be
housed, have different systems for providing the information and referral services
they currently provide. One of the tasks of the IT consultant with this initiative is to
research, via a survey and/or phone interviews, the existing data base systems used
by the sixteen 2-1-1 organizations.
13. I would like to know more about Florida Developmental Disabilities Council
Answer: The best place to learn about the Council is on our website at www.fddc.org
14. It is anticipated that the Florida Developmental Disabilities Council will need the Information
Technology Consultant full-time for the duration of the project, September 1, 2014 through
June 30, 2015 (roughly 1736 hours)?
Answer: No. The IT consultant would be performing the work specified on page 3
and 4 of the Request for Bids. This is not full-time work.
15. Do you require 100% of the work to be performed onsite at your location in Tallahassee?
Answer: No. See the response to question #6.
16. When do you anticipate announcing the award?
Answer: We anticipate announcing the award between Tuesday, August 26, 2014 and
Friday, August 29, 2014. If there is a need for delay, a notice will be posted on the
Council website in the IT Consultant Request for Bids page.
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