Page 2 of 8
Republic of the Philippines
OFFICE OF THE OMBUDSMAN
Agham Road, Diliman, Quezon City
Telefax # 929-37-59
SUPPLEMENTAL/ BID BULLETIN NO. 1
RE: PUBLIC BIDDING FOR THE SUPPLY AND DELIVERY OF VARIOUS INFORMATION TECHNOLOGY EQUIPMENT AND SUPPLIES FOR THE OFFICE OF THE OMBUDSMAN
October 15, 2014
AMENDMENTS TO THE BIDDING DOCUMENTS
As discussed during the Pre-Bid Conference held on October 10, 2014, the Bids and Awards Committee hereby issues the following amendments:
1. Please note the amendments/additions in Section VII. Technical Specifications and OMBUDSMAN BID FORM NOS. 1A and 1C (Technical Proposals), which are underscored and highlighted as follows:
ORIGINAL TECHNICAL SPECIFICATIONS / BE REVISED/MODIFIEDTO:LOT 1: BUSINESS DESKTOP COMPUTER (BASIC)
346 sets-Desktop Computer / Memory: At least 4 GB DDR3, PC3-12800 1600 MHz, 2 x 2GB) two memory module / Memory: At least 4 GB DDR3, PC3-12800 1600 MHz.
Security features: USB port enable/disable; Power-On password; Trusted Platform Module (TPM) 1.2 compliant (hardware chip), chassis intrusion switch and lock (OEM) / Security features: USB port enable/disable; Power-On password; Trusted Platform Module (TPM) 1.2 compliant (hardware chip), chassis intrusion switch or open chassis detector/sensor and lock (OEM)
Other Requirements / Delivery period within 45 days upon receipt of Purchase Order / Project completion is required within seventy-five (75) calendar days upon receipt of Notice-to-Proceed (NTP).
LOT 3: SCANNER (DOCUMENT SCANNER, HIGH SPEED)
Other Requirements / At least three (3) years next business day on-site (NBDOS) warranty on parts and labor / For Quezon City Offices: At least three (3) years next business day on-site (NBDOS) warranty on parts and labor.
For other Ombudsman Offices: At least three (3) years warranty on parts and labor. Capable of on-site warranty service within four (4) calendar days upon receipt of report.
For consumables: Supplier should guarantee the optimum performance output designed for the initial items (packaged with the unit [e.g. roller {maximum page yield}]), otherwise, replacement will be provided during the warranty period free-of-charge.
Delivery period within 30 days upon receipt of Purchase Order / Project completion is required within forty-five (45) calendar days upon receipt of Notice-to-Proceed (NTP).
2. Please also note the amendments/additions in Section V- Special Conditions of Contract (SCC), Section 6.2, which are underscored and highlighted as follows:
ORIGINAL CONDITION / BE REVISED/ MODIFIED TO:Delivery Period / Delivery of goods and services is required within forty-five (45) calendar days for Lot 1 – Business Desktop Computers; thirty (30) calendar days for Lot 2 – Business Laser Printers and Lot 3– Scanners; and fifteen (15) calendar days for Lot 4 – Information technology Supplies, after receipt of Notice to Proceed at the following sites: / Project completion is required within seventy-five (75) calendar days for Lot 1 – Business Desktop Computers; thirty (30) calendar days for Lot 2 – Business Laser Printers; forty-five (45) calendar days for Lot 3 – Scanners; and fifteen (15) calendar days for Lot 4 – Information technology Supplies, after receipt of Notice to Proceed at the following sites:
3. Bidders who have already purchased the bidding documents are reminded to use the attached Amended Ombudsman Bid Form Nos. 1A and 1C (Technical Proposals), in lieu of the bid forms previously issued.
For further inquiries, you may coordinate with the Bids and Awards Committee Secretariat at Tel. No. 929-37-59 or Trunk Line 479-7300 Local 206.
Please be guided accordingly.
(Sgd.) MARILOU B. ANCHETA-MEJICA
Assistant Ombudsman, PAMO II
Chairperson, Bids and Awards Committee
Attachments: Amended Ombudsman Bid Form No. 1A and 1C (Technical Proposals)
AMENDED OMBUDSMAN BID FORM NO. 1A – TECHNICAL PROPOSALS
HON. MARILOU B. ANCHETA-MEJICA
Chairperson, Bids and Awards Committee
Office of the Ombudsman
Agham Road, North Triangle
Diliman, Quezon City
M a d a m :
Herewith is our TECHNICAL PROPOSAL for your office requirement:
(INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the Ombudsman Specifications.
A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as “FAILED.”
LOT 1 - BUSINESS DESKTOP COMPUTER (BASIC)Item / Qty / TECHNICAL SPECIFICATIONS / Bidder’s Specification
DESKTOP COMPUTER
346 sets / Manufacturer’s Certification: ISO 9001 compliant for at least 10 years / □ COMPLY
Brand: All external components (e.g. ATX casing/System Unit Small Form factor (SFF), display, keyboard, mouse) are of the same brand. / □ COMPLY
Chassis/Casing: Small Form Factor category with volume not exceeding 13 liters / □ COMPLY
Processor: At least 3MB cache, 3.30 GHz clock speed base frequency (current or latest generation / release with simultaneous multi-threading / multi-core technology) or better performance. With integrated DDR3 memory controller (1600 MHz or higher) / □ COMPLY
Chipset: Same brand with processor / □ COMPLY
Memory slots: 4 DIMM
Memory: At least 4 GB DDR3, PC3-12800 1600 MHz. / □ COMPLY
Storage: At least 500 GB SATA HDD at 7200rpm / □ COMPLY
Optical Drive: SuperMulti DVD Writer or latest / □ COMPLY
Display: At least 18.5” Widescreen LED display monitor with VGA and DVI or equivalent port/input / □ COMPLY
Audio: Integrated high definition with internal speaker / □ COMPLY
Ports and connectors: At least : 6 x USB 2.0 or latest, 4 x USB 3.0, Gigabit Ethernet, (1) VGA port, DVI / equivalent port, two(2) PS/2 (for mouse & keyboard) / □ COMPLY
Expansion slots (available slots):
at least one (1) slot - PCI-Express x16;
at least three (3) slots - PCI-Express x1; / □ COMPLY
□ COMPLY
Security features: USB port enable/disable; Power-On password; Setup password; Trusted Platform Module (TPM) 1.2 compliant (hardware chip), chassis intrusion switch or open chassis detector/sensor and lock (OEM)
Peripherals: USB Keyboard, USB Optical scroll
mouse / □ COMPLY
Accessories: Recovery media, drivers and utilities, Power cables (Phil. Standard for Monitor and System Unit), VGA and DVI/equivalent cable, manual / □ COMPLY
Warranty: At least 3 years next business day on-site (NBDOS) warranty on parts and labor including peripherals (mouse & keyboard) (3y/3y/3y). (Manufacturer Standard Warranty of 3 years) / □ COMPLY
SOFTWARE / LICENSES / Operating System (default) & Office Suite: Licensed and latest version/release for business or government enterprise, compatible with the existing Windows system, with media kit. With certification from the software manufacturer / developer or thru its authorized distributor as to the authenticity of the genuine software. / □ COMPLY
Antivirus: Licensed and latest version/edition/release for business or government enterprise, compatible with the existing anti-virus, endpoint protection and security system, with at least 3 years subscription (renewable) (Note: Enterprise networked or managed edition/version with management software and server, if needed) / □ COMPLY
UNINTER-RUPTIBLE POWER SUPPLY (UPS)
357 units / Manufacturer’s Certification: ISO 9001 compliant for at least 10 years / □ COMPLY
Technology / method: Line-interactive / on-line / □ COMPLY
Output power capacity: 650VA / 390w or higher
Output Connections: at least three (3) battery-backed outlet and at least one (1) surge protection only outlet. / □ COMPLY
Features: with AVR function (Boost and buck AVR for voltage stabilization), resettable circuit breaker, overload protection and alarm, USB Communication interface with software. / □ COMPLY
Battery: Sealed, non-spillage, maintenance-free, with 5
years typical lifetime / □ COMPLY
Accessories / Other Requirement: Input power cable
(Phil. Standard) and if output connections/port are not Phil. Standard (NEMA 1 / NEMA 5), additional 2 output power cables are required and to be supplied to connect the UPS to computer system (system unit, monitor) / □ COMPLY
Warranty: At least two (2)-years next business day on-site (NBDOS) warranty on parts and labor including battery (Manufacturer standard warranty of 2 years) / □ COMPLY
OTHER REQUIRE-
MENTS / All equipment and components should be branded (not clone or assembled) and brand new / □ COMPLY
Availability of parts in local market by local distributor / □ COMPLY
The supplier must have been in IT business for at least five (5) years and is an authorized service partner and reseller of the product/unit being offered. / □ COMPLY
All software to be delivered / installed must have Manufacturer's Certification and Proof that product licenses are genuine and acquired from legitimate distributor (e.g. Certificate of Authenticity, Proof of Purchase, Paper License, Certification from authorized distributor) / □ COMPLY
For 500GB HDD: Installation of default OS on 250GB partition (50%). Installation of latest (long-term support [LTS]) version of Ubuntu Linux on 50GB partition for a dual boot system. Allotment of 8GB for SWAP. And the remaining partition for data files (NTFS). Installation of latest and stable release of LibreOffice for Windows in the default system partition. / □ COMPLY
Software must be pre-installed, pre-activated and updated. With recovery CD for every unit. / □ COMPLY
Includes delivery, deployment, hardware setup, installation, configuration, integration with the existing system, and testing of I.T. Equipment in Quezon City, Cebu City , Tacloban City and Davao City Offices / □ COMPLY
No installation of trial version, evaluation copy, time-limited software, unauthorized/inappropriate licenses and counterfeit products. / □ COMPLY
Deactivation of unnecessary applications that affect CPU performance as determined by the Office / □ COMPLY
Project completion is required within seventy-five (75) calendar days upon receipt of Notice to Proceed (NTP). / □ COMPLY
AFTER-SALES SUPPORT
AND SERVICES / Under warranty coverage: If unit is unrepairable within 24 hours, a free service backup unit (1:1) of the same or higher specification must be provided by the supplier until defective unit is considered repaired. / □ COMPLY
With official website and capable of receiving request for technical support / service by phone and by official corporate email account. / □ COMPLY
Monday to Friday, office hours technical support and service / □ COMPLY
With Customer Service division/section of at least 5 years experience in IT business and after-sales service and support. / □ COMPLY
Capable of providing technical service/assistance within 24 hours OR next business day on-site (NBDOS) service warranty / □ COMPLY
With reliable ticketing/monitoring system/procedure capable of monitoring all received service request based on issued report/incident number for proper monitoring and tracing. / □ COMPLY
Very truly yours,
Signature Over Printed Name
Position
______
Telephone Number/s
______
Company Name/Address
Date
AMENDED OMBUDSMAN BID FORM NO. 1C – TECHNICAL PROPOSALS
HON. MARILOU B. ANCHETA-MEJICA
Chairperson, Bids and Awards Committee
Office of the Ombudsman
Agham Road, North Triangle
Diliman, Quezon City
M a d a m :
Herewith is our TECHNICAL PROPOSAL for your office requirement:
(INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the Ombudsman Specifications.
A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as “FAILED.”
LOT 3 - SCANNER (Document Scanner, High Speed)Item / Qty / TECHNICAL SPECIFICATIONS / Bidder’s Specifications
HIGH SPEED ADF AND FLATBED SCANNER
5 Units / Manufacturer’s Certification: ISO 9001 / □ COMPLY
Scanning Modes: Simplex / Duplex, Color / Grayscale / Monochrome / □ COMPLY
Scanner Type: Flatbed and ADF (single piece hardware) / □ COMPLY
Optical Scanning Resolution: 600 dpi or higher / □ COMPLY
Scanning Speed (200dpi): at least 90 ppm (Color / Grayscale / Monochrome) / □ COMPLY
Paper chute/ hopper capacity: At least 200 sheets / □ COMPLY
Document size: ADF and flatbed: at least 11” x 17”. / □ COMPLY
Daily Duty Cycle: At least 15,000 pages / □ COMPLY
Features: -double-feed detection, blank page removal / □ COMPLY
Interface: USB 2.0 or latest / □ COMPLY
Compatible operating systems: For 32 and 64 bit: Microsoft® Windows® XP Home, XP Professional, Windows 7, Windows 8 / □ COMPLY
Accessories / Software: Power Cord (Phil. Standard), USB Cable, Driver, bundled software and User Manual / □ COMPLY
Other Requirements:
· All equipment and components should be original, branded (not clone or assembled) and brand new / □ COMPLY
· Availability of parts in local market by local distributor / □ COMPLY
· For Quezon City Offices: At least three (3) years next business day on-site (NBDOS) warranty on parts and labor. / □ COMPLY
· For other Ombudsman Offices: At least three (3) years warranty on parts and labor. Capable of on-site warranty service within four (4) calendar days upon receipt of report. / □ COMPLY
· For consumables: Supplier should guarantee the optimum performance output designed for the initial items (packaged with the unit [e.g. roller {maximum page yield}, otherwise, replacement will be provided during the warranty period free-of-charge. / □ COMPLY
· Includes delivery, deployment, hardware setup, installation, configuration, integration with the existing system, testing and warranty maintenance, if needed of I.T. Equipment in Quezon City (3 units), Cebu (1 unit), and Davao Office
(1 unit) / □ COMPLY
· Includes the training/ knowledge transfer (operator/user training) on the use/operation of the unit (including on-site training at Cebu and Davao Office) / □ COMPLY
· The supplier must have been in IT business for at least five (5) years and is an authorized service partner and reseller of the product/unit being offered. / □ COMPLY
· Project completion is required within forty-five (45) calendar days upon receipt of Notice to Proceed (NTP) / □ COMPLY
Equipment After Sales Support:
· Monday to Friday, office hours technical support / □ COMPLY
· With Customer Service division/section of at least 5 years experience in IT business. / □ COMPLY
· With official website and capable of receiving request for technical support / service by phone and by official corporate email account. / □ COMPLY
· Capable of providing technical service/assistance within 24 hours OR next business day on-site (NBDOS) warranty. / □ COMPLY
· With reliable ticketing/monitoring system/procedure capable of monitoring all received service request based on issued report/incident number for proper monitoring and tracing. / □ COMPLY
· If unrepairable within 24 hours, a free service backup unit (1:1) of the same or higher specification must be provided by the supplier until defective unit is considered repaired. / □ COMPLY
Very truly yours,
Signature Over Printed Name
Position
______
Telephone Number/s
______
Company Name/Address
Date