JOB PROFILE

Post:Payroll Coordinator

Reports to:Commercial & Finance Director (C&FD)

Line Manager:Payroll Manager

Direct Reports:N/A

Place of work: As per contract of employment

Hours of work: 18.75 hours per week

Salary:£14,544 per annum

JOB SUMMARY:

Responsible for timely and accurate processing of the staff payroll ready for submission to the payroll bureau for batch processing and submission of all returns by due date to HMRC.

As a member of the Finance Team you will also contribute to the efficient and effective work of the Finance Department of North London Hospice.

MAIN DUTIES AND RESPONSIBILITIES

Compile Payroll Data

The Payroll Coordinator is responsible for gathering all required payroll data, updating this data by liaising with HR, chasing up any missing or unauthorized timesheets in a timely manner, resolving issues with the timesheets and other payroll data, processing authorized travel and expense claims and communicating with the payroll bureau to produce pay-slips and BACS payments to employees.

Maintain Employee Records

The Payroll Coordinator is required to complete data entry for new client setups, input all employee data and records and maintain those records. Responsibility is for payroll of about 250 employees. When an employee is terminated or leaves voluntarily, the Payroll Coordinator will liaise with HR to resolve all payroll issues.

Distribute Payroll

The Payroll Coordinator will distribute pay slips to all Hospice employees. This is usually done on a weekly or monthly basis.

Answer Payroll Questions

The Payroll Coordinator will be required to respond to any payroll-related questions or concerns employees might have and liaise with departmental managers as necessary.

Reconciliation to Accounting Records

The Payroll Coordinator will be required to provide all necessary information required by the Management Accountant to determine the departmental allocation of staff costs and carry out the monthly reconciliation of staff payroll.

SPECIFIC SKILLS

The Payroll Coordinator must be able to multi-task, stay organised and manage his/her time and multiple priorities in order to succeed. He/she will be a detail-oriented individual who can think quantitatively, work well under pressure and be capable of meeting rapid, frequent deadlines.

Core skills

  • Possessing an accounting background.
  • Demonstrating strong computer skills - knowledge of Excel and familiarity with Microsoft Word. Should be comfortable with computer applications in general.
  • Payroll experience. Minimum 2-3 years’experience.
  • Demonstrating strong communication skills. Maintaining strict confidentiality is a must.

Advanced skills

  • Technical education in a related field.
  • Associate’s degree in a relevant field.
  • Knowledge of NHS Agenda for Change and Pension Scheme.
  • Becoming a Certified Payroll Professional (CPP).

KNOWLEDGE AND SKILLS FRAMEWORK - DIMENSIONS MATRIX

TITLE OF POST: Payroll Coordinator

KSF DIMENTIONS / KSF outline required
(see descriptors below)
1 / 2 / 3 / 4
CORE DIMENSIONS
(relates to all posts)
Communication / X
Personal People Development / X
Health, Safety and Security / X
Service Improvement / X
Quality / X
Equality and Diversity / X
SPECIFIC SKILLS
VALUES AND BEHAVIOURAL DIMENSIONS
Patient Focussed
Team Approach / X
Values Partnerships / X
Takes Responsibility / X
Adaptive and Creative / X
Financial Realism / X
Open & Appropriate Communication / X
KSF Core Dimension / Level Descriptors
1 / 2 / 3 / 4
Communication / Communicate with a limited range of people on day-to-day matters / Communicate with a range of people on a range of matters / Develop and maintain communication with people about difficult matters and/or in difficult situations / Develop and maintain communication with people on complex matters, issues and ideas and/or in complex situations
Personal and people development / Contribute to own personal development / Develop own skills and knowledge and provide information to others to help their development / Develop oneself and contribute to the development of others / Develop oneself and others in areas of practice
Health, safety and security / Assist in maintaining own and others’ health, safety and security / Monitor and maintain health, safety and security of self and others / Promote, monitor and maintain best practice in health, safety and security / Maintain and develop an environment and culture that improve health, safety and security
Service improvement / Make changes in own practice and offer suggestions for improving services / Contribute to the improvement of services / Appraise, interpret and apply suggestions, recommendations and directives to improve services / Work in partnership with others to develop, take forward and evaluate direction, policies and strategies
Quality / Maintain the quality of own work / Maintain quality in own work and encourage others to do so / Contribute to improving quality / Develop a culture that improves quality
Equality and Diversity / Act in ways that support equality and value diversity / Support equality and value diversity / Promote equality and value diversity / Develop a culture that promotes equality and values diversity

PERSON SPECIFICATION

TITLE OF POST: Payroll Coordinator

Essential / Desirable / Evidence
Qualifications /
  • Kept up to date with changes in UK payroll legislation
/
  • Degree level in relevant field
  • Studying towards professional qualifications

Experience /
  • Minimum 2 – 3 years recent payroll experience
  • Has an accounting background
  • Recording and processing confidential data
/
  • Knowledge of NHS Agenda for Change payroll and Pension Scheme
  • Carrying out reconciliations

Personal skills / •Ability to work as part of a team and on own initiative
  • Good IT skills including MS Office applications & databases
  • Strong Excel skills
  • Strong communication skills
/
  • Knowledge of Iris Exchequer accounts software

Personal Characteristics /
  • Honest, reliable and objective
  • Exemplary people skills
  • Highly motivated
  • Problem solver
  • Willing to tackle difficult issues

Other /
  • Willing to work flexibly to meet deadlines

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