JOB DESCRIPTION

Job Title:HR ADVISOR

Reports to:Chief Operating Officer

Responsible for:N/A

Date:October 2012

JOB PURPOSE

To provide the overall management and effective delivery of the HR function and the promotion of HR best practice.

To assist the Chief Operating Officer in providing an effective business support function

KEY TASKS

Employee Relations

  • To provide HR advice to managers and employees in line with Blue Sky’s policies and procedures
  • To lead all on all disciplinaries and grievances and ensure they comply with Blue Sky’s policies and procedures
  • To ensure policies and the company handbook remain up to date and in line with current legislation

Recruitment

To lead in all aspects of staff recruitment:

  • Creating job descriptions, person specifications and adverts to reflect recruiting managers requirements
  • Placing and managing all adverts on job boards and the Blue Sky website
  • Managing the shortlisting and interviewing process which includes attending interviews
  • Managing the on-boarding of all staff to include issuing contractual paperwork, organising inductions and liaising with finance to set them up on payroll.
  • To maintain the referral database and work closely with the operations team to identify upcoming vacancies in teams

Training

To lead in all aspects of staff training:

  • To organise all staff training and inform finance of costs
  • To maintain an up to date record of all staff training
  • To collate all Training Evaluation Forms

Performance Management

  • To manage the probationary review system
  • To manage the annual appraisal, 360 appraisal and 6 monthly appraisal process.
  • To implement employee surveys, including exit interviews

Recording and Reporting

  • To work closely with the operations team and Resettlement Officer to issue appropriate variations to contract
  • Control the recording, filing, retrieval and correspondence related to Blue Sky employees.
  • To accurately maintain the enrolment database and HR database
  • To producemonthly reports on Blue Sky Core and Blue Sky Franchises’ social impact data to SMT and Board
  • To work with the Chief Operating Officer to produce reports to the Board
  • To update the holiday spreadsheet weekly and ensure all employees holidays and sickness are accurately recorded
  • To assist the Operations Team with compiling and reporting on Key Performance Measures

Business Support

To work with the COO to provide a business support function to include:

  • To ensure that Blue Sky is adequately covered by insurance and that all vehicles are on the policy, all insurance claims are submitted and attending insurance meetings when necessary
  • To manage the purchasing of all office supplies (e.g. Telephones, IT, Stationery)
  • To ensure that Blue Sky and its subsidiaries are positioned to retain quality accreditations (IIP and ISO14001) with support from Groundwork South
  • To assist the Development Officer in maintaining the company website

Additional Responsibilities

In carrying out the objectives, the postholder will be expected to:

  • Undertake training relevant to the post and to personal development.
  • Comply with the Trust’s Equal Opportunities policy and procedures in the workplace.
  • Ensure that Health and Safety procedures are observed at all times.
  • Comply with the Trust’s no-smoking policy in the workplace.
  • Contribute to the Trust’s work maintaining the Investors In People accreditation.
  • Contribute to the Trust’s work maintaining the BS 8555 Environmental Management Standard.
  • To comply with Trust’s security procedures.
  • Any other duties as may be required

This job description gives a general outline of the post and is not intended to be inflexible or a final list of duties. It may therefore be amended from time to time in consultation with the post holder.

I have read and agreed that this job description accurately defines the role.

Signed: ______

Printed:______

Date:______

Criteria
Essential (E) or Desirable (D) / Shortlisted Criteria / Evidenced
Education and Qualifications: /
  • Degree educated in HR or relevant discipline (e.g. business) (E)
  • CIPD qualified or working towards it(D)
/  / Application form
Knowledge: /
  • Experience as an HR Administrator/Officer and be keen to progress within the field (E)
  • Strong Employment Law knowledge (E)
  • Knowledge and/or experience in the criminal justice system (D)
/  / Application form and interview
Application form and interview
Experience: /
  • Experience of working within a generalist capacity (E)
  • Experience of providing ER advice to managers and employees and leading on disciplinaries and grievances (E)
  • Experience of maintaining Personnel Databases (E)
  • Previous analytical experience of working with data and producing reports (E)
  • Experience off project management (D)
  • Experience of working in a standalone capacity (D)
  • Experience of working within multi-site organisations (D)
/ 


 / Application form and interview
Application form and interview
Application form and interview

Person Specification – HR ADVISOR

Note to applicant – When completing your application form you should demonstrate the extent to which you have the necessary education, experience, knowledge and skills identified as a requirement for the post

Skills: /
  • Ability to be highly self motivated (E)
  • A proven ability to think creatively, problem-solve and work on own initiative with minimal supervision(E)
  • Ability to manage workloads with competing priorities in an often deadline orientated environment(E)
  • Strong team player with excellent people skills with the ability to build relationships at all levels within an organisation(E)
  • Excellent communication skills, both written and verbal to be able to communicate with a wide variety of customer groups both internally and externally(E)
  • Excellent organisational skills with attention to detail (E)
  • Excellent IT skills using the Microsoft Office package (E)
/ 





 / Interview
Application form and interview
Application form and interview
Interview
Interview
Application form and interview
Special Requirements: /
  • In order to carry out the duties of this post you must hold a full driving licence and have access to a car(E)
  • Able to work outside normal working hours i.e. attendance at occasional evening (and week-end events. The company has a Time Off In Lieu system in place (E)
/ 
 / Application form
Application form

TERMS AND CONDITIONS

Salary: / £24,000 - 26,000 per annum. 1 Year Fixed-term contract
Hours of work: / Your normal hours of work are 37 hours each week excluding a daily lunch break and travel to and from the main place of work.
Place of work: / Your normal place of work will be Based in the Blue Sky HQ Colne Valley Park Centre, Denham Court Drive, Denham, Uxbridge UB9 5PG
Holidays: / 25 working days plus 8 statutory holidays (pro rata for part time workers) in each holiday year (which runs from the 1st January to 31st December).
Benefits: / We are currently using AEGON for our pension scheme. All staff are eligible to join the pension scheme for an employers contribution after six months of employment. Blue Sky Development & Regeneration contributing 8% of salary and the employee contributing a minimum of 5% of their salary. Contributions to the scheme are made using salary sacrifice. Under this process you agree to give up the right to receive part of your gross pay and Blue Sky Development & Regeneration agrees to pay an equivalent amount straight in to the pension plan as a Company contribution. This will result in a slightly lower taxation charge for you and a reduction in your National Insurance contributions. In addition, Blue Sky Development & Regeneration will not pay National Insurance (NI) on the reduced salary and will reinvest their NI saving back in to your pension plan so your total pension contributions will increase
Life Cover with Canada Life is provided to all staff after six months of employment. In the event of your death before age 65, the Trust will provide your beneficiaries with cover equal to 4 x salary
TOIL – Time Off In Lieu - Although there is no overtime paid by the Trust; the Trust has a Time Off In Lieu system in place. TOIL is normally time spent at weekend and evening events/meetings or extra work as requested by your line manager.
Child Care Vouchers with Compushare
LOOK OUT Call – An alert system used by lone workers. It operates via a normal mobile phone. It automatically contacts nominated colleagues whenever a lone worker is overdue from an appointment – or if the lone workers has pressed the panic button.
CRB Pre-Employment Check / Appointment to this post is not subject to an Enhanced check.
Medical: / You must be considered medically fit to undertake this position and will be required to complete a medical assessment form
References: / Employment to this post will be subject to receiving two satisfactory references
Proof of Eligibility to work in the UK / Evidence provided to comply with the
Immigration, Asylum and Nationality Act 2006
Training: / Identified through the induction and appraisal process and supported by our commitment to the Investors in People Standard
Special Requirements / In order to carry out the duties of this post you must hold a full driving licence and have access to a car