Annex 1.
Reporting forms for victims and witnesses of
LGBTI phobic incidents - introduction
17.1.2013
Regardless of the method you choose to collect data (individual face-to-face interviews, a telephone hotline or via on-line reporting) under this grant we ask you to use (and translate into the language(s) of your country) thesepre-defined modelsfor a reporting forms tailored for victims or witnesses. They will enable you to capture all relevant information and help ensure you are consistent in your data collection. You can use these reporting forms for on-line reporting or for face-to-face or telephone interviews with victims and witnesses of homophobic and transphobic hate incidents and crimes.
Please note that the questions marked in yellow are obligatory questions you have to include in your reporting/recording from.
The reporting form is designed primarily for victims reporting hate incidents or crimes. However, it also can be used by witnesses of such incidents/crimes.
The victim or a witness reporting a hate crime or incidents should always be informed about what will happen with the data s/he is providing. You can add to your on-line reporting form (or paper questionnaire) the following or similar confidentiality statement, adapted to your local needs and realities:
Example of confidentiality statement to be included for your on-line reporting form
What happens to my report?
The report on hate incident and hate crime you can submit on this website of (name of the organisation) remains fully anonymous. Once you submitted your report, it is directly processed to our database on hate crime and incidents against LGBTI people. The data and information you provide will be used to help us better understand what types of hate incidents and crime LGBTI people fall victims of. We will analyse the data and information we receive from you and other people to prepare a report about the situation of homophobic and transphobic hate incidents and crimes in our country/region and then share this knowledge with public authorities (including European, national and local decision-makers, police and anti-discrimination bodies) to achieve an adequate hate crime policy at all levels. For this reason your reporting is very important!
We will not ask you any personal data (such as your/the victim’s name, address or contact details), nor will we transmit any personal data to police or any other public authority. Also our reporting system cannot transmit the IP address of the computer from which you are sending this report.
Therefore submitting a report on our website fully guarantees your anonymity and safety.
You can use a similar statement to inform victims if you offer a telephone hotline or face-to-face reporting schemes.
We also advise you to provide to reporting victims/witnesses a clear and simple definition of what is a hate crime. The guidelines (glossary) provide some basic definitions which you adapt to everyday plain language. How you address reporting victims/witnesses should be part of your outreach and communication strategies targeted towards LGBTI communities.
Please also make sure to clearly indicate to reporting victims/witness that you collect data only on incidents which occurred after the 1st of January 2013.
The reporting form is designed primarily as an anonymous reporting form. Collecting the name and contact details (address, email, phone, etc.) of the victim or witness reporting the incident remains optional. If your organisation wishes to collect personal data (name, contact details) on the identity of the victim (either on-line or face-to-face/telephone interviews), you should clearly inform the victim/witness and leave him/her the possibility to accept or to refuse to provide you with this personal data. In any case you should keep these details for your own records. Please be aware that recording personal data requires your organisation to ensure specific safety and security measures to protect this data. We also strongly advise you to check your applicable national legislation on data protection. In this case you’ll have to adapt your confidentiality statement accordingly.
Make sure the system managing your on-line reporting form generates the exact date when the report was submitted.
If you use this form for face-to-face of telephone reporting, make sure you add the date of the interview.
Make sure that only incidents are recorded that occurred
after the 1st of January 2013
0.1. Date of reporting the incident/crime
(indicate year/month/day): YYYYMMDD
0.2. Identity of the reporting person
0.2.1. Are you a victim of a hate incident/crime?
0.2.1.01. Yes
0.2.1.02. No
0.2.2. Are you a witness of a hate incident/crime?
0.2.2.01. Yes
0.2.2.02. No
0.3. Contact details (optional)
0.3.1. Surname/Name
0.3.2. Address
0.3.3. Phone number
0.3.4. Email
Questionnaire for victims: see Annex 1a
Questionnaire for witnesses: see Annex 1b
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Annex 1. On-line reporting form for homophobic and transphobic incidents
17.1.2013 - introduction