Report to View Students Academic Tutors in SITS

Using e:Vision to Enter

Academic Tutors for Students

Introduction

All the tasks for managing students’ academic tutors in SITS can be found on the Information for Staff page of e:Vision

Report to view students academic tutors in SITS

This report will show you a list of current students on the selected Route or Programme with the academic tutor details currently held in SITS for them, it will also show if this field is currently blank.

To use this report, please enter a Route or a Programme

You can click on List to search and select from all routes / programmes in SITS

e.g.

You can double click on the code you require or click once to select and then click on the Select button.

All current students on the selected route / programme will be displayed

Entering Academic Tutors in Bulk

There are two tasks that can be used for groups of students who don’t currently have an academic tutor set in SITS, e.g. new students at the start of an academic year.

This task will only show current students who have a status of C* on their SPR record and do not have an entry in the ‘Acad Tutor’ field on SPR.

Once an academic tutor has been entered for a student, this student will not appear in this task again.

In the Manage Academic Tutor Allocations section

These two tasks work in exactly the same way, the only difference is choosing either a Route code or a Programme code to display the students.

To use the tasks, click on the link and then enter a Route codeand click Search

Or, enter a Programme code and click Search

If you do not know the code, clickList and then search for the required route / programme by typing into the Filter box

e.g.

You can double click on the code you require or click once to select and then click on the Select button.

A list of current students on that route who do not have an academic tutor stored in SITS will be displayed:

If you know the SITS Personnel Code (PRS code) for the member of staff you can type this into the Academic Tutor field directly.

You can lookup members of staff by clicking List and then typing their name into the Filter box:

NOTE: The filter works on all the columns so if you type in “art” it will filter the list to all members of staff with the letters “art” in their name and also all members of staff with “art” in their Faculty Code

If a number of students are to be allocated the same tutor you can copy and paste the Personnel Code into the required fields.

You do not need to fill in a tutor for all the students listed.

Once you click Save the data will be stored in SITS and you should see this message at the top of the page

If you select the same route again those students will no longer appear .

Enter or change the academic tutor for individual students

This task can be used to search for a particular student and then view their academic tutor that is saved in SITS and change this if required.

This task can also be used to add the 2nd tutor for Joint Honours students.

Enter the SPR code of the student:

Or, enter the name or partial name with * as a wildcard

This search will find any current student whose first name starts with Abi and whose surname is exactly equal to Smith:

NOTE: Using the * wildcard in your search may return more than one student, so please make sure that you check the student number and update the correct student.