GLENELG SHIRE COUNCIL
2nd ROUND 2009/2010
COMMUNITY GRANTS PROGRAM
Applications close at 4.00pm on Friday, 26 March2010
Policy
The Glenelg Shire Council provides financial assistance to eligible community groups for projects within its boundaries that contribute to the achievement of the Shire’s vision.
This grants program is in addition to the Council’s annual:
- Minor Recreation Grants
- Public Halls Minor Grants
- Tourism Funding Grants
- Arts and Cultural Grants
- Community Planning Grants
Funding Criteria
Distribution of funds will be determined after taking into account:
(a)Amount of funds available
(b)Equity across municipality
(c)Number of applications and funds sought
(d)Community group contribution to scheme funds sought
(e)Number of beneficiaries from the grant
(f)Viability of project
(g)The maximum single grant will be $1000, however expectations should be around $500, depending upon the project.
It is expected that the following areas will be supported:
(a)Community facilities that increase social, cultural, sporting and recreational opportunity and participation.
(b)Community development projects that enhance the sense of community, increase social capital or address unmet needs.
(c)Community capacity building projects.
Eligible for Funding
Applicants must be:
-A community organisation that is formally constituted, incorporated or registered;
-Located within the Glenelg Shire boundary;
-Not for profit;
-Have satisfactorily acquitted any previous grants from the Glenelg Shire Council;
-Have contacted the Community Development Officer prior to submission.
Ineligible for Funding
Grants are not available for administration costs, repair of equipment, rates, power costs, telephone and other recurrent costs of community groups. Grants will not be backdated.
Projects that are eligible to receive funding from other Glenelg Shire grants programs WILL NOT be eligible under this Community Grants Program. This includes:
-Minor Recreation Grants;
-Public Halls Minor Grants;
-Tourism Funding Grants;
-Arts and Cultural Grants and
-Community Planning Grants
Submission of Funding Application
(a)Applications should be submitted in writing for the next round of funding by the due date.
Assessment of applications and allocation of funds
(a)The Community Grants Program fund availability will be determined by Council during its budget estimates process and will vary from year to year. The Council will declare the amounts available after it completes the budgetary process.
(b)Each application shall be assessed and recommendations sent to Council for adoption.
Timeline
-Opening of applications:Wednesday, 3 March2010
-Closing date for applications:Friday, 26 March 2010
-Assessment of applications:April2010
-Adoption by Council:Tuesday, 27 April2010
-Advice to Applicants:End of April2010
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GLENELG SHIRE COUNCIL
2nd Round 2009/2010
COMMUNITY GRANTS PROGRAM
APPLICATION FORM
(This form is to be completed and returned by 4.00pm on Friday, 23 March 2009)
1. Organisation / Group Details
Name of Group/Organisation:______
______
Contact person for this application:______
Position held: ______
Telephone No. (business hours): ______
E-mail address:______
Postal Address: ______
______
Are you registered for GST? Yes / No
ABN(If applicable):______
(If ABN number is not supplied successful groups will be required to complete a “Statement by a Supplier” form from the Australian Taxation Office.)
2. Grant Details
Describe exactly what the grant will be used for.
______
Amount Applied for $______(Maximum $1000. Depending upon the project expectations should be around $500)
Will the project proceed if the amount applied for is not fully granted? Yes / No
APPLICATION FORM – Continued
2. Grant Details - Continued
Detail the Proposed Budget for the Project
Please complete the following and include all anticipated income and expenditure.
Total Estimated Expenditure / $Total Estimated Income / $
Total Estimated Profit or (Loss) / $
3. General Details
What is the primary role of your organisation / group?
______
What activities are conducted by your organisation/group?
______
What contribution will be made by the Group/Organisation in relation to this project?
______
What is the benefit of this project to the municipality?
______
APPLICATION FORM - Continued
3. General Details - Continued
What is the timing of the project for which grant is being sought?
(Indicate the proposed timeline for the project and completion date):
______
Additional Information May Be Attached To Support Application
TO BE INCLUDED WITH THE APPLICATION:
Tick boxes to make sure you have included all required information:
⃞Copy of previous year’s audited financial statements (if applicable) or project budget
⃞Photocopy of Incorporation certificate, registration if applicable.
⃞Project plan, business plan or other relevant documentation if available
I understand that all applications will be considered, but not necessarily funded by Council.
……...... …………………….
SignedDate
Applications are to be sent to:
Chief Executive Officer,
Glenelg Shire Council
PO Box 152Portland 3305
Or by hand to:
To the Customer Service Centres in Portland, Casterton & Heywood
Or e-mailed to
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GLENELG SHIRE COUNCIL
2nd Round 2009/2010
COMMUNITY GRANTS PROGRAM
CONDITIONS OF ACCEPTANCE
Date ..…. / .... / ….
I / We, the coordinator(s) of (Name of Organisation / Group)
______are pleased to accept the Glenelg Shire Council Grant of $...... (Insert the amount) and undertake to comply with the following conditions.
- Use the grant for the purpose outlined in the application.
- Provide a tax invoice or invoice showing the ABN number, within ONE (1) month of receipt of notification of the grant application being successful. (If ABN number is not supplied successful groups will be required to complete a “Statement by a Supplier” form from the Australian Taxation Office)
- Reimburse the Glenelg Shire Council with any part of the grant monies which are not used for the project outlined in the application.
4.Within two (2) months of the completion of the project, I / We agree to complete and return to the Glenelg Shire Council, an Activity Report and a Financial Acquittal.
- Agree to fully acknowledge receipt of the grant on all relevant appropriate promotional material (eg. posters) and / or in all relevant publications (eg. programs, brochures, reports, etc.).
Future applications will not be accepted from organisations/groups that have failed to comply with the above conditions.
PROJECT COORDINATOR(S):
Name (Please print)______Name (Please print) ______
Signature: ______Signature: ______
PLEASE COMPLETE, SIGN AND THEN RETURN THIS FORM
WITH YOUR TAX INVOICE TO –
Chief Executive Officer
Glenelg Shire Council
PO Box 152
Portland, 3305
PLEASE NOTE
Applicants will not receive payment of their Grant
until this conditions of acceptance form and a tax invoice have been received.
GLENELG SHIRE COUNCIL
2ndRound 2009/2010
COMMUNITY GRANTS PROGRAM
ACTIVITY REPORT & FINANCIAL ACQUITTAL REPORT
The Activity Report should preferably be submitted in typed format, and the Financial Acquittal should be signed where appropriate by the Treasurer.
NAME OF ORGANISATION / GROUP:
______
PROJECT:
______
INCOME / $ / EXPENDITURE / $Sales
- Tickets
- Other / ______
______ / Salaries & Fees
Travel & Accommodation
Workers Compensation
Glenelg Shire Council
- Community Grants Program / Insurance
Venue Hire
Government Grants (please detail)
______
______ / ______
______ / Equipment Hire
Paid Advertising
Promotional Materials
Other (please detail)
Donations/Fundraising
Sponsorship
Other (please detail)
TOTAL / $ / TOTAL / $
Total Income$ ......
LESS Total Expenditure$ ......
PROFIT / (LOSS)$ ......
Signed …………………………………………………………………..
(Treasurer)
PLEASE NOTE
- Both the Activity Report and Financial Acquittal should be returned within two (2) months of completion of the project.
- Future applications will not be accepted from organisations or individuals that have failed to provide an Activity Report and Financial Acquittal for funded projects.
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