Report of Town and Parish Forum

10 November 2016

Table of contents

Introduction ……………………………………………………………………3

BACKGROUND

ATTENDEES

Forum proceedings …………………………………………………………..4

PRESENTATIONS

QUESTIONS AND ANSWERS

FORUM FEEDBACK

Appendix A – Forum programme ………………………………………….5

Appendix B – List of registered delegates ……………………………….6

Appendix C – List of exhibitors ……………………………………………..8

AppendixD – Forum evaluation results and feedback ………………… 9

Introduction

background

  1. Vale of White Horse District Council held their latest Town and Parish Forumon 10 November2016 at The Beacon, Wantage.
  1. As well as providing information about the district council and a selection of public sector services the forum was an opportunity to discuss current issues and how organisations can work together to tackle them.
  1. The forum also provided towns and parishes with the opportunity to influence strategic thinking and operational practices and to meet with other parish councillors,district council staff,councillors and key partners. Appendix A is the forum programme.
  1. All the presentations and questions and answers have been uploaded to the Vale of White Horse District Council website.
  1. A networking session at the beginning of the forum provided the chance for delegates to visit service information stands provided by the council and public sector partners.

6.This was followed by formal presentations from the Council Leader and members of the council.

  1. At the end of the evening, delegates had the opportunity to put questions to cabinet members.

Attendees

  1. Everyforum we invite each of the 65 town and parishes in the district to send two representativesto the forum, therefore 130 representatives were invited for November 2016
  1. 40 representatives from 27towns and parishes attended. Appendix B contains a list of registered delegates who attended.Eleven representatives registered to attend, did not attend. 6 representatives attended having not sent a positive response to the invitation.
  1. Representatives from key partnership organisations such as Oxfordshire Association of Local Councils (OALC) attended. District councillors were offered the opportunity to join the forum and 2 did attend along with 4 of the Cabinet. A list of other invited guests and exhibitors (including their contact details) is provided in AppendixC.
  1. Staff and senior managers from the district council supported the running of the forum.

Forum proceedings

Presentations

  1. After the delegates convened for the main forum proceedings Councillor Matthew Barber, the leader of the council, gave a short introduction and welcome to delegates. This was followed by fourpresentations, copies of three of these are available on the Vale of White Horse District Council website.
  1. Each presentation was followed by a QA session, summaries of which are available on the Vale of White Horse website.

Q & A SESSION

  1. Cllr Matthew Barber asked for questions from the floor. Details of the questions posed and the responses are available on the Vale of White Horse website.

Forum feedback

  1. We asked delegates for feedback on the format and overall content of the evening to help plan for future events. The results are included in Appendix Dwith a summary of those we will take into account when planning for the November forum.

Appendix A – Programme

Town and Parish Forum Programme

Thursday 10 November 2016

Venue: The Beacon, Portway, Wantage, Oxfordshire OX12 9BX

From
6.00pm until
6.45pm / Registration
Light refreshments
Information stands to view
6.45pm until 7.05pm / Welcomeon behalf of Vale of White Horse District Council and
Update on the Enterprise Zones
Cllr Matthew Barber, Leader of the Council
7.05pm until 7.30pm / Leisure Projects and Strategy
Ashley Chapman - Go Active Activator , Participation Team
7.30pm
until
8.00pm / Business and Innovation Strategy
Suzanne Malcolm- Economic Development Manager
8.00pm
until
8.30pm / Planning Update
Adrian Duffield and Andrew Maxted – Planning Team
8.30pm
until
8.45pm / Q&A’s with Cabinet Members
Close

Appendix B – List of delegates who attended

Parish or Town council / Name
Abingdon-on-Thames Town Council / Dennis Garrett
Besselsleigh Parish Meeting / Chris Brand
Blewbury Parish Council / Chris Lakeland
Childrey, Sparsholt, West Challow & Kingston Lisle & Fawler Parish Councils / Debbie Lewis-Pryde
Chilton Parish Council / Chris Broad
Chilton Parish Council / Stephen Druce
Cumnor Parish Council / Judy Roberts
Denchworth Parish Meeting / Glenys Coldwell
Drayton Parish Council / Graham Webb
Drayton Parish Council / Richard Williams
East Hanney Parish Council / Stephen McKechnie
East Hanney Parish Council / Jim Triffitt
East Hendred Parish Council / John Sharp
East Hendred Parish Council / Roger Turnbull
Faringdon Town Council / David Barron
Fyfield and Tubney Parish Council / Jeff Bailey
Fyfield and Tubney Parish Council / Jean Bailey
Great Coxwell Parish Council / Richard May
Great Coxwell Parish Council / Jacqui Russell
Grove Parish Council / Dan Rolfe
Grove Parish Council / June Stock
Harwell Parish Council / David March
Hinton Waldrist Parish Council / Judith Willis
Littleworth Parish Meeting / David Mackay
North Hinksey Parish Council / Andrew Pritchard
Radley Parish Council / Jenny Standen
Radley Parish Council / Bettina Wittneben
Shrivenham Parish Council / Julia Jones
South Hinksey Parish Council / Elizabeth LeFevre
South Hinksey Parish Council / Maggie Rawcliffe
Steventon Parish Council / Joe Bennett
Steventon Parish Council / Robert Green
Steventon Parish Council / Chris Wilding
Sunningwell Parish Council / James Greenman
Uffington Parish Council / Simon Jenkins
Wantage Town Council / James Goodman
Wantage Town Council / Jean Nunn-Price
Wantage Town Council / Jenny Hannaby
Watchfield Parish Council / Ruth Holman
Watchfield Parish Council / Sue Nodder
Parish or Town council / Name
Abingdon-on-Thames Town Council / Dennis Garrett
Besselsleigh Parish Meeting / Chris Brand
Blewbury Parish Council / Chris Lakeland
Childrey, Sparsholt, West Challow & Kingston Lisle & Fawler Parish Councils / Debbie Lewis-Pryde
Chilton Parish Council / Chris Broad
Chilton Parish Council / Stephen Druce

Appendix C – List of exhibitors

Vale of White Horse District Council

/
/ 01235 520202
Community Led Planning / / 01235 540352
Community Safety / / 01235 540485
Planning Applications / / 01235 540347
Planning Policy / / 01235 540499
Waste/Biffa / / 01235 547640
External exhibitors
Oxfordshire Council for Voluntary Action (OCVA) / / 01865 251946
Community First Oxfordshire / / 01865 883488
Oxfordshire Association of Local Councils (OALC) / / 01491 823118
Plunkett Foundation / / 01993 810730

Vale of White Horse District Council: Town and Parish Forum Report, July 2016 Page 1 of 10

AppendixD – Forum evaluation results and feedback summary

The following data is based on 18 responses.

Only one person recorded being fairly dissatisfied with the Forum overall although no specific reason was given.

The chart below details the more specific responses we received.

There were a number of positive comments on both the EZ and planning presentations although one delegate thought all the presentations were too long.

There were also a number of suggestions made for agenda items for the next forum which will be considered further nearer the time.

Town & Parish Forum ReportNovember 2016

Produced by the Corporate Strategy Team

For more information please contact:

Debbie Adams, Corporate Planning Officer

01235 422142

Vale of White Horse District Council

135 Eastern Avenue

Milton Park

Milton

Abingdon

OX14 4SB

01235 422422

/ /

Vale of White Horse District Council: Town and Parish Forum Report, July 2016 Page 1 of 10