Report for Transportation and Public Works Committee November 20, 2001 Meeting

Insert Report title (same title as on page 1)

Report Summary

This report requests Transportation and Public Works Committee approval on open tenders greater than $1,000,000.

Report

As per City Administration Bylaw 12005, open tenders greater than $1,000,000 requires Committee approval.

Background Information Attached

1. Open tenders greater than $1,000,000 as at October 26, 2001

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Attachment 1

Open Tenders $1,000,000 or Greater (Inclusive of GST) as at October 26, 2001

Classifications

A - $1,000,000 to $2,000,000

B - $2,000,000 to $4,000,000

C - $4,000,000 to $6,000,000

D - $6,000,000 and Over

ItemDescription

Number Department Name Closing Date Class

T1Tender No. 886993October 11, 2001A

AC150/200 Asphalt Cement and

SC250 Liquified Asphalt Cement

For supply, delivery and off-loading of

AC150/200 Asphalt Cement and SC250

Liquified Asphalt Cement for a one year

term with the option to extend for two

additional one year terms. Annual value

is based on estimated usage provided by

the department.

Transportation & Streets, Roadway Maintenance

T2Tender No. 880002October 29, 2001A

30 Ton Refuse Trailers

This tender is for the purchase of up to

ten (10) 30 Ton Refuse Trailers. Three trailers

have been approved in the 2001 capital

budget. Seven additional trailers may be purchased

subject to the 2002 capital budget. The term

of the contract will be one year.

Asset Management and Public Works Department

Mobile Equipment Services
Classifications

A - $1,000,000 to $2,000,000

B - $2,000,000 to $4,000,000

C - $4,000,000 to $6,000,000

D - $6,000,000 and Over

ItemDescription

Number Department Name Closing Date Class

T3Tender No. 879661December 15, 2001B

Rental of Cars and Trucks

This tender is for an Outline Agreement for

the rental of new and used cars and trucks.

The current Outline Agreement expires

March 31, 2002. This agreement will begin

April 01, 2002 for a term of 2 years with the

right to extend for two additional one year terms.

Asset Management and Public Works Department

Mobile Equipment Services

T4Tender No. 879980November 28, 2001D

Fuels and Lubricants

This Request for Quotation is for an Outline

Agreement for the supply of Fuels and

Lubricants. It is anticipated that this agreement

will include volumes from a number of surrounding

municipalities, school boards, health authorities,

and other MASH entities plus at least two private

sector partners.

It is intended that larger volumes will drive competitive

pricing. Each partner to this tender will eventually form

their own contracts, independently of the City’s contract.

This Agreement will be for five (5) years with the option

to extend for one (1) additional five (5) year term.

Total value of the Outline Agreement is $150,000,000.00

over the ten (10) year period.

Asset Management and Public Works Department

and Transportation and Streets Department

Attachment 1 - Page 1 of 2