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NOTICE
REGULARSTATED SESSION
GILMER CITY COUNCIL
TUESDAY, SEPTEMBER 27TH, 2016, 5:15 P.M.
COUNCIL CHAMBERS, CITY HALL
110 BUFFALO, GILMER, TEXAS
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF GILMER WILL MEET IN REGULARSTATEDSESSION ON TUESDAY, SEPTEMBER 27TH, 2016, 5:15 P.M. IN THE COUNCIL CHAMBERS OF CITY HALL TO CONSIDER THE FOLLOWING:
AGENDA
1. CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
2.CITIZEN COMMENTS
3.CONSIDER THE FOLLOWING IN REGARD TO THE APPOINTMENT OF COUNCILMEMBER TO FILL VACANCY IN DISTRICT TWO (2):
a. City Secretary will make presentation of the certificate of appointment form to Councilmember District 2
b. City Secretary will administer oath of office to the appointed Councilmember to District 2
4.CONSIDER AND ACT ON APPROVAL OF MINUTES FROM THE FOLLOWING CITY COUNCIL MEETING:(ENCLOSURE)
a. Regular(Called) Stated Session of September 6th, 2016
5.CONSIDER ADOPTION OF “NATIONAL DOMESTIC VIOLENCE AWARENESS MONTH” PROCLAMATION (ENCLOSURE)
6.CONSIDER DISCUSSION AND POSSIBLE ACTION REGARDING CIVIC IMPROVEMENT FOUNDATION PLANS FOR EXPANSION/IMPROVEMENTS OF GILMER CIVIC CENTER AND MATTERS RELATED THERETO
7.CONSIDER PRESENTATION BY RICHARD GAGE REGARDING ENFORCEMENT OF ORDINANCES, PRIMARILY ALONG HIGHWAY 271 AND MATTERS RELATED THERETO
8.CONSIDER AND ACT ON REQUESTFROM BETHESDA MASONIC LODGE #142 TO USE OLD POLICE DEPARTMENT PARKING LOT FOR FUNDRAISER OCTOBER 19-22 (YAMBOREE) (ENCLOSURE)
9.CONSIDER AND ACT ON APPROVAL OF STREET CLOSURE OF THE EAST AND WEST ENTRANCES ON BUFFALO STREET TO THE SQUARE AND THE CORNER OF CASS AND TITUS FOR UPSHUR COUNTY CRIME STOPPERS NATIONAL NIGHT OUT TUESDAY, OCTOBER 4, 2016, 6 P.M. – 8 P.M. (ENCLOSURE)
10.CONSIDER AND ACT ON ACCEPTANCE OF DONATION FROM GILMER HIGH SCHOOL CLASS OF 1955 FOR GILMER CIVIC CENTER (ENCLOSURE)
11.CONSIDER DISCUSSION AND POSSIBLE ACTION TO PURCHASE CHAIRS FOR GILMER CIVIC CENTER AND MATTERS RELATED THERETO (ENCLOSURE)
12.CONSIDER DISCUSSION AND POSSIBLE ACTION REGARDING RECOMMENDATIONS FROM AIRPORT ADVISORY BOARD REGARDING THE FOLLOWING: (ENCLOSURE)
a. Sending letter of interest to TxDOT Aviation seeking grant for rehabilitation project for airfield pavements and other possible future projects and matters related thereto
b. Approval to allow David Stevenson’s land lease to include “multi-function conference rooms and automobile parking” as long as the parking is not on the ramp.
13.CONSIDER DISCUSSION AND POSSIBLE ACTION TO APPROVE AGREEMENT WITH KOETTER FIRE PROTECTION OF LONGVIEW FOR FIRE EXTINGUISHER INSPECTION AND SERVICE (ENCLOSURE)
14.CONSIDER AND ACT ON AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR JANITORIAL SERVICES AT THE GILMER POLICE DEPARTMENT FOR 2016-2017 (ENCLOSURE)
15.CONSIDER DISCUSSION AND POSSIBLE ACTION TO ACCEPT PROPOSAL AND AWARD CONTRACT FOR GRANT MANAGEMENT SERVICES TO GARY R. TRAYLOR & ASSOCIATES, INC. FOR 2016 TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT (TxCDBG) STREET IMPROVEMENTS – CONTRACT #7216180 (ENCLOSURE)
16.CONSIDER DISCUSSION AND POSSIBLE ACTION TO ACCEPT PROPOSAL AND AWARD CONTRACT FOR ENGINEERING SERVICES TO HAYES ENGINEERING, INC. FOR 2016 TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT (TxCDBG) STREET IMPROVEMENTS – CONTRACT #7216180 (ENCLOSURE)
17.CONSIDER AND ACT ON APPROVING CONTRACT FOR FIRE FIGHTING SERVICES BETWEEN THE CITY OF GILMER AND THE UPSHUR COUNTY EMERGENCY SERVICES DISTRICT NO. 1 FOR 2016-2017 (ENCLOSURE)
18.CONSIDER AND ACT ON APPROVING AGREEMENT BETWEEN UPSHUR COUNTY EMERGENCY SERVICES DISTRICT #1 AND THE CITY OF GILMER REGARDING RADIO DISPATCHING SERVICE FOR THE MUNICIPAL AND RURAL FIRE DEPARTMENTS OF UPSHUR COUNTY FOR 2016-2017 (ENCLOSURE)
19.CONSIDER DISCUSSION AND ACCEPTANCE OF SALES TAX REPORT FOR SEPTEMBER, 2016 (ENCLOSURE)
20.CONSIDER DISCUSSION AND ACCEPTANCE OF GILMER POLICE DEPARTMENT MONTHLY REPORT FOR AUGUST, 2016 (ENCLOSURE)
21.CONSIDER DISCUSSION AND ACCEPTANCE OF GILMER FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST, 2016 (ENCLOSURE)
22.CONSIDER DISCUSSION AND ACCEPTANCE OF CODE ENFORCEMENT MONTHLY REPORT FOR AUGUST, 2016 (ENCLOSURE)
23.CONSIDER DISCUSSION AND ACCEPTANCE OF GILMER FOOD ESTABLISHMENT INSPECTION REPORT FOR AUGUST, 2016 (ENCLOSURE)
24. CONSIDER AND ACT ON APPROVING ORDINANCE NO. 16-034 REVISING, AMENDING, AND RE-ADOPTING THE PROVISIONS, POLICIES, AND FEES FOR CITY WATER AND SEWER SERVICES AND THE PROVISIONS, POLICIES, AND FEES FOR CITY SANITATION SERVICES, PROVIDING FOR DEFINITIONS; PROVIDING FIXED MINIMUM MONTHLY BASE CHARGE(S); PROVIDING RATES BASED ON THE AMOUNT OF WATER CONSUMPTION DURING A MONTHLY PERIOD; PROVIDING FOR BILLING AND COLLECTIONS; PROVIDING RATES BASED ON SCHEDULE OF SERVICES; PROVIDING FOR THE AUTHORIZED AND PROHIBITING THE UNAUTHORIZED CONNECTION, DISCONNECTION, INITIATION, DISCONTINUANCE OR RESUMPTION OF WATER AND SEWER FACILITIES OR SERVICE WITHIN THE CITY OF GILMER, TEXAS; PROVIDING FOR THE AUTHORIZED AND PROHIBITING THE UNAUTHORIZED SOLID WASTE DISPOSAL WITHIN THE CITY OF GILMER, TEXAS; PROVIDING FOR MISCELLANEOUS FEES; PROVIDING FOR A CROSS-CONNECTION CONTROL PROGRAM; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT (ENCLOSURE)
25.CONSIDER AND ACT ON APPROVING ORDINANCE NO. 16-035 AMENDING THE CITY BUDGET FOR THE CITY OF GILMER, TEXAS, FOR THE ONE YEAR PERIOD BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016 TO CORRECT SOURCE OF FUNDS FOR SEAL COAT PROJECT (ENCLOSURE)
26.CONSIDER AND ACT ON APPROVING ORDINANCE NO. 16-036 AMENDING THE CITY BUDGET FOR THE CITY OF GILMER, TEXAS, FOR THE ONE YEAR PERIOD BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016 TO ADJUST BUDGET FOR MONTGOMERY STREET SEWER REPAIRS/CAPITAL PROJECTS FUNDS TRANSFERRED IN 2014-2015 (ENCLOSURE)
27.CONSIDER DISCUSSION AND POSSIBLE ACTION TO ACCEPT 2015 SEAL COAT PROGRAM PROJECT, AUTHORIZE FINAL PAYMENT, BEGIN WARRANTY PERIOD AND MATTERS RELATED THERETO (ENCLOSURE)
28.CONSIDER DISCUSSION AND POSSIBLE ACTION TO ACCEPT 2015 STREET IMPROVEMENTS AND MONTGOMERY STREET SEWER IMPROVEMENTS PROJECT, AUTHORIZE FINAL PAYMENT, BEGIN WARRANTY PERIOD, AND MATTERS RELATED THERETO (ENCLOSURE)
29.CONSIDER AND ACT ON APPROVING THE BILL LIST (ENCLOSURE)
30.CONSIDER AN EXECUTIVE SESSION UNDER ARTICLE NUMBER§551.072 REAL PROPERTY ACQUISITIONS AND DELIBERATION REGARDING REAL PROPERTY
31.CONSIDER DISCUSSION AND POSSIBLE ACTION RELATED TO REAL PROPERTY ACQUISITIONS, DELIBERATION REGARDING REAL PROPERTYAND MATTERS RELATED THERETO (SEE ITEM
# 30)
32.ADJOURN
POSTED THIS 23rd DAY OF SEPTEMBER, 2016 AT ______A.M.
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KATHY D. HOOVER, CITY SECRETARY
The entrance to this meeting is via the rear entrance to City Hall. This facility is wheelchair accessible and parking spaces are available. Request for accommodations or interpretive services must be made 48 hours prior to this meeting. If needed, please contact the City Secretary’s office at 903/843-2552.
La entrada a esta reunión es por la entrada posterior de la Alcaldía (Casa Municipal). Este lugares accesiblepara sillas de ruedas y hay espacios de estacionamiento disponibles. Una solicitud para acomodaciones o servicios de interpretación debe hacerse 48 horas antes de esta reunión. Si es necesario, por favor comuníquese con la oficina de la Secretaria de la Ciudad al 903/843-2552