Regular Meeting of the Board of Directors
Villages of Westcreek Owners’ Association, Inc.
Thursday, June 19, 2008
6:00 p.m.
12395 Military Drive
Attendees
Board Members – Cornel Hoskins, presiding; Rick Severs and Mark Cornell.
Staff – Judy Monger, CM; Sandy McManus, Recreation Director; and Oswald Willis, Standards Coordinator.
And VWOA Attorney, Tom Newton.
Mr. Hoskins called the meeting to order at 6:00 p.m.
Residents: Mrs. Besecker, Mrs. Forshey, Mr. Ninan, and Mr. Warren.
Minutes: The Regular Meeting minutes for May 15, 2008 were read and approved 3-0 as written and Minutes for the Special Meeting of May 31, 2008 were read and approved (3-0) with corrections.
Residents’/Guests’ Forum: Mrs. Besecker and Mrs. Forshey addressed issues of fence maintenance, appearance of entrances and islands, and lawns and covenants; Mr. Ninan and Mr. Warren addressed issues of the newsletter, website and mailings.
Committee Reports
1. VWOA Recreation Director: The Rec. Dir. briefed the Board on the Swim Team, both pools, Swim Lessons, Water Aerobics, Summer Pick-Up Basketball and Volleyball Leagues are being planned for July at the cost of $8 a day for children and adults and a Back to School Safety Day for Sept. 13th.
The agenda was suspended to address the issue of a sub-association with our attorney, Tom Newton. Mr. Newton reported on his conversations with the McMillin Homes, their representative and attorney. He explained legal issues and pros and cons were discussed about sub-associations. On his recommendation, we will continue to talk with McMillin Homes about the plans and expectations for the Reserve.
The agenda was resumed upon Mr. Newton’s leaving.
Treasurers and Finance Committee’s Report: The CM briefed the Board on the financials. The Board unanimously accepted (3-0) the report for filing and audit.
Management Report: After brief discussion, the management report was accepted.
Unfinished Business
1. Fence Project: The quote was reported from Quality Fence and the CM recommended that the VWOA Maintenance Crew take the fence project on so lessen the cost impact and insure the quality of the construction. CM was asked to obtain price on cedar materials.
2. Speed Bumps: CM reported and had pictures of the Speed Radar put out on the streets by Mary Tentiente of Bexar County Traffic for the process in resolving the speed issue. The CM was advised that an evaluation would be done and the next steps would be discussed and decided at that time.
3. Lighting in the Sports Park: City Public Service will come out and give us a quote on installing security lights in the Park and the Community Center. The Outdoor Lighting has not gotten the quote for the next phase of lighting so that portion was postponed until July.
4. Security Issues – COP Program: The CM briefed the Board on the June 11th Cellular On Patrol meeting, given by Deputy Lopez and Deputy Flores. The meeting was well attended (38 – 40) and a training date will be scheduled in the near future by Deputy Lopez. All interested applicants will be notified and the meeting will be publicized on the website and signs will be posted.
5. ARC Chair and Member: The Board approved the appointment of Michael Newmyer as Interim Chair and Marshall Geasler as an Alternate Member. An appointment letter will be written to that effect.
New Business
1. 2009 Budget – The figures are being gathered from Committees and Departments to start work on the 2009 Budget. A committee will develop the new budget along with the Treasurer and CM.
2. Priority Wish List – The Board approved (3-0) shifting of priorities of the Wish List so that pricing and purchasing an ice machine could be accomplished.
3. Credit Card – A request was made by the CM that the Maintenance Supervisor be given a Chase credit card with a limit attached. The Board accepted the request.
4. Environmental Issues (Green) – The Board discussed ways and ideas of how the association and its members could become involved in helping to save our environment. Some of the discussion items were; artificial turf, solar screening and power and the Board is going to do research on the subject for their knowledge and for direction to the ARC.
The Next Meeting: The next Regular meeting will be held on Thursday, July 17, 2008 at 6:00 p.m. at the Community Center.
ACTION Items – Communication Items for Newsletter/WC Alert: The newsletter was sent to the printer on June 17th.
Adjournment: There being no further items before the Board, the meeting adjourned at 9:10 p.m.
Approved by:
______Date: ______
Liliane Castillo, Secretary
Attested by:
______Date: ______
Cornel Hoskins, President
Posted in the VWOA Book of Minutes by:
______Date: ______
Judy A. Monger
Community Manager, CMCA®, AMS®
VWOA
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Init:______