REGULAR MEETING DE SMET COMMON COUNCIL
March 9, 2016
The De Smet Common Council met in regular session on March 9, 2016, at 5:00 p.m., with the following present: Alex Botkin, Lowell Hansen, George Cavanaugh, Wendy Currier, Norman Whitaker, Mayor Gary Wolkow, and FO Tracey Larson. Also present: Street Supt. Ryan Petersen, Water/Sewer Supt. Randy Asleson, DFO Pam Fox, and Event Center Dir. Kristy Hubbard. Absent: none.
Mayor Wolkow called the meeting to order at 5:00 PM.
MINUTES: Motion was made by Whitaker, seconded by Currier to approve the minutes of the February 10, 2016 Regular meeting, all voting aye, motion carried.
CLAIMS: Motion by Botkin, seconded by Whitaker, to approve payment of the claims as presented, all voting aye, motion carried. The claims are as follows: PAYROLL $30971.37; OASI Benefit 2369.30; Aflac, ins. premium 275.27; Dearborn National, life insurance 140.80; Farm Bureau Bank, health savings 875.00; Delta Dental of South Dakota 394.06; VSP 173.63; Wellmark Blue Cross Blue Shield 3478.56; SDRS, retirement benefit 3,711.32; Amy Weerts, event center deposit refund; Baker & Taylor, books 522.17; Business Forms & Accounting, utility cards 139.42; Butler Machinery Co., repairs 429.00; Center Point Large Print, library 27.71; Century Link, utilities 483.73; City of De Smet, postage 69.87; Connecting Point, 92.50; Cook’s Wastepaper & Recycling, sanitation 224.75; Cook’s Wastepaper & Recycling, sanitation contract 925.74; De Smet Development Corp., contributions 18,000.00; De Smet School District event center deposit refund 275.00; De Smet Trustworthy Hardware, 185.80; Demco, books 123.32; Department of Revenue, maintenance 71.00; De Smet News, publishing 157.73; Ferguson Waterworks, supplies 112.09; Glacial Lakes & Prairies, advertisement 510.00; Hali-Brite, Inc., supplies 153.63; Hawkins, Inc., chemicals 2,554.83; Heartland, event center supplies 446.88; Janice Schardin, event center refund deposit 30.00; Johnson Controls, hospital repairs 1,834.36; Kingsbury Electric, repairs 118.37; Kingsbury Electric, maintenance contract 220.00; Kingsbury County Auditor, law enforcement 6,283.33; Kingsbury Electric Coop. utilities 817.45; Legend Seeds, event center deposit refund 30.00; Library Journal, books 157.99; Macksteel Warehouse, supplies 75.00; Maynard’s supplies 25.51; Mediacom, utilities 54.95; Meyer Insurance, insurance 50.00; Micro Marketing, books 102.91; Midstate Agronomy, event center deposit refund 50.00; NAPA, supplies 21.06; Northwestern, utilities 1,821.30; O’Keefe Implement, repairs/equipment 9,720.75; Office Peeps, Inc., supplies 265.18; Ottertail Power Co., utilities 5,542.38; Prairie Ag Partners, event center deposit refund 80.00; Reader Service, library 17.22; REED, Inc., debt service 1,448.41; REED, Inc., debt service 2,357.25; REED, Inc., debt service 2,500.00; Rich’s Gas & Service, supplies 960.12; Schwan Welding & Boiler Repair, hospital repairs 4,981.52; SD Dept. of Revenue, sanitation sales tax 58.43; SD Dept. of Revenue, sales tax 164.74; Share Corp., 11,036.15; Simple & Delicious, library books 29.98; Smith’s Lumber, supplies 50.13; State of South Dakota, longs distance 7.75; The Main Stop, supplies 337.42; Tracey Larson, reimb. Supplies 209.00; VSP, insurance 16.64; WellMark Blue Cross Blue Shield 905.64; Media Com, event center utilities 255.78 ;Visa, airport internet & lodging 199.76; sd Municipal Street Maintenance Assoc., conference registration 50.00.
3RD STREET BAR & GRILL SPECIAL LIQUOR LICENSES: Kim Dokken-Nelson has applied for two special liquor licenses for two events. Events planned are an adult prom on April 16, 2016 at the De Smet Event Center from 6:00 PM to 2:00 AM and a wedding reception on October 22, 2016 at the De Smet Event Center from 3:00 PM to 2:00 AM, Motion was made by Hansen, seconded by Cavanaugh to approve two special on-sale liquor licenses for the 3rd Street Bar & Grille, for the events to be held at the De Smet Event Center on April 16, 2016 from 6:00 PM to 2:00 AM, and October 22, 2016 from 3:00 PM to 2:00 AM, all voting aye, motion carried.
SPECIAL EXCEPTION HEARING, DEMOLITION AND BUILDING PERMITS: This being the date and time public noticed for the hearing on Special Exception Application #51 submitted by Amy Weerts dba Humble Beginnings, LLC (property owner Seth Wallen), Whitaker motioned to meet as the Zoning Board of Adjustment, seconded by Cavanaugh, all voting aye, motion carried. Amy Weerts was present for the hearing and asked the council to consider the Special Exception Application #51 to allow the operation of an early childhood education center/licensed daycare on the property legally described S75’ of Lots 1 & 2, Block 18, Brown’s Addition, De Smet, Kingsbury County, South Dakota. If approved, the applicant would be allowed to operate an early childhood education center/licensed daycare in an area zoned “R-2” General Residential District. No one was present to speak against the proposed permit. The Board entered its facts and findings as follows:
1. That property legally described as S75; of Lots 1 & 2, Block 18, Brown’s Addition, De Smet, Kingsbury County, South Dakota, is located within the city limits of the City of De Smet and the Board of Adjustment has jurisdiction over the application.
2. That the subject property is located in an area zoned “R-2” General Residential District.
3. That an early childhood education center/licensed daycare is a use permitted by special exception within the General Residential District.
4. That the applicant has filed the required application for the special exception permit and the notice of hearing was properly given.
5. That none of the adjacent property owners presented any objections to the proposed early childhood education center/licensed daycare.
6. That the early childhood education center/licensed daycare is compatible with other property in the district.
7. That all requirements of the City of De Smet Zoning Ordinance have been met.
Based upon these findings, a motion was made by Botkin, and seconded by Currier, to recommend approval of the special exception permit #51 to Amy Weerts dba Humble Beginnings, LLC (property owner Seth Wallen), all voting aye, motion carried. Motion was made by Currier, seconded by Whitaker, to adjourn as the Board of Adjustment and reconvene as the Common Council, all voting aye, motion carried. Motion was made by Botkin, seconded by Cavanaugh, to accept the recommendation of the Board of Adjustment and approve the special exception application permit #51 to Amy Weerts dba Humble Beginnings, LLC (property owner Seth Wallen) to allow the operation of an early childhood education center/licensed daycare on the property legally described as S75’ of Lots 1 & 2, Block 18, Brown’s Addition, De Smet, Kingsbury County, South Dakota, and two demolition permits submitted by Amy Weerts, all voting aye, motion carried.
BUILDING PERMITS: Motion was made by Botkin, seconded by Currier to approve the building permit submitted by Amy Weerts subject to final inspection of the zoning official prior to any construction, all voting aye, motion carried.
HOSPITAL ROOF: Larry Crane, Perspective, Inc. met with the council to answer questions regarding the hospital roof repair costs. Final bid prices included over-framing, roofing over the bathtub area, and additional insulation and drainage that was not included in the original estimate. Motion was made by Whitaker, seconded by Botkin to approve the installation of a new roof on the old portion of the hospital building in the amount of $201,300.00 as part of the hospital renovation project, all voting aye, motion carried.
KCC ABATEMENT: It has been requested by the Kingsbury County Director of Equalization to make a correction to the 2016 property taxes for the Kingsbury County Country Club to include a partial payment split accordingly to the De Smet Township. Motion was made by Botkin, seconded by Currier to approve the property tax abatement for the Kingsbury Country Club partial payment split, all voting aye, motion carried.
WATER & SEWER EXPANSION: Three quotes have been acquired for the water and sewer expansion mains to the townhome project. Quotes received are as follows: Prunty Construction - $39,087.36; Sjolie Construction LLC $37,581.70 for the water and sewer main installation, $11,734.72 for dewatering and fill, total of $49,316.42; Bode Construction, LLC $43,503.00. Motion was made by Cavanaugh, seconded by Hansen to accept the quote from Prunty Construction in the amount of $39,087.36, all voting aye, motion carried.
WATER READING EQUIPMENT: Water/Sewer Supt. Asleson informed the council that the current meter reading handheld device will not be serviceable by the end of the year. The company is offering a trade-in of $300.00 toward the new reader if it is traded in prior to July 29th. The new reader will cost $2,000.00 and the cradle will be $400.00 if needed. Hansen motioned to replace the current handheld reader and cradle if needed, seconded by Currier, all voting aye, motion carried.
CRACK SEALING BIDS: This being the date and time public noticed for the opening of bids for crack sealing three bids were opened. Bids received were as follows: Topkote $2.10/lineal yard; Roadway Services $1.92/lineal yard; and American Pavement Solutions $2.46/lineal yard. The City of Arlington and City of Volga have also called for bids for crack sealing and will be contacted for bid prices. Motion was made by Hansen, seconded by Botkin to accept the bid from the company with the lowest unit price for crack sealing after unit prices have been received from Arlington and Volga, all voting aye, motion carried.
STREET REPAIRS: A quote with two options was received from Asphalt Paving & Materials Company to do an asphalt overlay on Prairie Avenue from the corner of Hwy 14 and to the North side of the Event Center entrance and to patch an area in the industrial park. The quote to do a 1 ½” overlay on Prairie Ave. and the patch in the industrial park area was quoted $21,575.00. The quotes to do a 2” overlay on Prairie Ave. and the patch in the industrial park area was quoted $24,975.00. Motion was made by Hansen, seconded by Currier to approve contracting with Asphalt Paving & material Company for street repairs to include a 2” overlay on Prairie Ave. and the patch area in the industrial park in the amount of $24,975.00 pending a signed contract, all voted aye, motion carried.
SWIMMING POOL STAFF, SEASONAL HELP, AND SUMMER COACHES: FO Larson reviewed the ten applications received for the swimming pool positions, one application for the softball coach position, and two applications for baseball coaches. Motion was made by Botkin, seconded by Currier, to hire the following staff for the 2016 Swimming Pool, Softball, and Baseball season: Kelsey Poppen, assistant pool manager $1,500.00/season and co-head lifeguarding $11.50/hour; Mitchell Dobson, co-head lifeguard $10.75/hour; Christian Small, lifeguard $10.50/hour; Regan Dobson, lifeguard $10.25/hour; Broderick Poppinga, lifeguard $10.25/hour; Daniel Foley, lifeguard $10.00/hour; Shannon Poppen, lifeguard $9.75/hour pending she passes her lifesaving certification, all voting aye, motion carried. Jared Tolzin and Wes Club met with the council to discuss an earlier start date for the baseball program, needing help with field preparations for games, and equipment needed. Motion was made by Hansen, seconded by Botkin to advertise for a seasonal helper for approximately 35 hours per week, all voting aye, motion carried. Cavanaugh motioned to hire Jason Gruenhagen, softball coach $1,800.00/season, Jared Tolzin, co-baseball coach $1,800.00/season, and Wes Club co-baseball coach $1,800/season, seconded by Whitaker, all voting aye, motion carried.
EVENT CENTER DIRECTOR: Dir. Kristy Hubbard updated the council on activities scheduled in the Event Center, usage of the walking track, introduced an amendment to the Wellness Center Membership agreement to include requirements for the high intensity equipment and added coaches specified by a parent as an approved supervisor of person under the age of 18 who is using the wellness equipment, an Event Center ad that was published in a wedding planner guide, the door lock system is installed but not operating yet, and the security cameras are being installed. Dir. Hubbard has had requests to have the main event hall floor open for use to people using the walking track without a wellness center membership. Hours would be limited, equipment or toys would not be provided by the Event Center, and could not interfere with other people using the walking track. Motion was made by Botkin, seconded by Cavanaugh to approve open event floor hours for two hours in the morning on Tuesdays and Thursday, all voting aye, motion carried. Motion was made by Botkin, seconded by Cavanaugh to approve the amendment to the Wellness Center Membership Agreement to include requirements for the high intensity equipment and added coaches specified by a parent as an approved supervisor of a person under the age of 18 using the wellness room, all voting aye, motion carried.
2014 & 2015 AUDIT: Two quotes to do the 2014 audit were received and reviewed by the council. Quotes received are as follows: Ronald L. Schur $14,400.00; and Grant and Williams, Inc., $14,500.00. Motion was made by Whitaker, seconded by Botkin to approve signing the engagement letter for the 2014 Audit with Ronald L. Schur in the amount of $14,400.00, all voting aye, motion carried. Motion was made by Botkin, seconded by Currier to ask for quotes to do the 2015 & 2016 Audit, all voting aye, motion carried.
SURPLUS PROPERTY: Motion was made by Hansen, seconded by Currier to declare the 2003 Woods F23 mower with 1,316 hours, a 42” Sweepster broom, and the 2007 Woods FZ23B mower with 1,151 hours as surplus property, all voting aye, motion carried. Appraisals will be obtained and presented to the council at the April 13, 2016 council meeting.
STREET CONFERENCE: Motion was made by Cavanaugh, seconded by Botkin to approve Street Supt. Petersen attending the SD Municipal Street Maintenance Association spring training on April 13 & 14, 2016, all voting aye, motion carried.
FLOWER BARRELS: Motion was made by Currier, seconded by Cavanaugh, to advertise for quotes to provide and plant flowers in 25 barrels on main street and 2 containers at the library, with the quotes to be reviewed at the April 13, 2016, council meeting, all voting aye, motion carried.
DEVELOPMENT COORDINATOR: Development Coordinator Rita Anderson reported on the following activities: employers can now post job openings on the De Smet web site themselves; tickets for the concert series are available now; the art show and unveiling of the John Green print went really well; and planning work is continuing on the baseball field.
OVERTIME: Motion by Botkin, seconded by Whitaker, to approve the overtime hours for the month of February as presented, all voting aye, motion carried.