December 17, 2012

REGULAR MEETING BOARD OF TRUSTEES SCHOOL DISTRICT NO. 10

MEMBERS PRSENT: Joe Russell, Becky Rammell, Terri Peters, Craig Brosder, Carole Jones

MEMBERS ABSENT: None

OTHERS PRESENT: Superintendent Craig Barringer, Clerk Afton Lamoreaux, Principals Ken Larson, Greg Jensen, and Tara Thielman

CALL TO ORDER Vice Chairman, Carole Jones, called the meeting to order at 7:02 P.M. at the Utterback Middle School Library.

Vice Chair Carol Jones reminded everyone in attendance to sign the “Attendance Sheet” being passed around. On this sheet is the protocol for the meeting. If you are interested in addressing the Board on an Agenda item, please sign the Participation Form found in the Foyer.

AGENDA The Vice-Chairman asked if there were any amendments to the Agenda. There were no amendments and the following motion was made.

Craig Broesder moved and Terri Peters seconded the motion to approve the Agenda as published. Pros: Broesder, Peters, Rammell, Jones. (Russell was absent during voting). Motion carried.

FINANCIAL

PR & AP WTS Payroll Warrant Nos 22472 through 22526 and Account Payable Warrant Nos. 124603 through 124694 were presented for approval.

Craig Broesder moved and Terri Peters seconded the motion approving the PR and AP Warrants as presented. Pros: Broesder, Peters, Rammell, Jones. Russell was absent during voting. Motion carried.

Minutes The minutes of November 13, 2012 were presented for approval.

Terri Peters moved and Becky Rammell seconded the motion to approve the minutes of November 13, 2012 as written. Pros: Peters, Rammell, Broesder, Jones. Russell was absent during voting. Motion carried.

JOE RUSSELL ARRIVED AT THE MEETING AT 7:10 P.M.

RECOGNITION OF STUDENTS

Students recognized by their schools and the Board for December were:

Ryan Murack UMS

Rachel Arndt ML

Tatyana Rohrer PV

Camron Janzen CHS

St. Council Student Council President, Faith Dyrud, reported on the H. S. Activities.

SAFE ROUTE TO SCHOOL

Cheryl Curry, Executive Secretary, Pondera County Port Authority, addressed the board on the Safe Route to School Grant and what projects have been funded. This current grant has only funded non-infrastructure projects. The Port Authority is interested in applying for another Safe Route to School Grant that will pay for actual infrastructure upgrades. These grants are applied for through the Department of Transportation, and if the new grant is approved new sidewalks along the football field to Prairie View School and other locations will be a priority.

The total grant application for the second grant is $138,670.

Mr. Jensen added that the District will be looking for volunteer crossing guards to assist children walking to school.

BUILDINGS

Transp. & AD The 2nd Semester Bus Inspections are planned for Wednesday, December 19.

Mr. Carroll reported the Safe Route to School Grant is including a proposal to improve the parking area for school busses at ML school.

Mr. Carroll is continuing to make minor adjustment to the bus routes.

Bus 13 is done. It has broken down again and is estimated to cost between $20,000 and $30,000 to fix, which is not cost effective. He would like to meet with the Transportation Committee to decide if the bus should be replaced; or may want to consider a school bus that has been converted into an activity bus as a replacement.

Craig Broesder said a new Pribo (sp) bus will run between $300,000 and $500,000.

An option for the old bus is to try and sell it for parts at a salvage place. Mr. Carroll does not recommend putting any more money into the bus. Mr. Bouma, owner of Bouma Trucks at Choteau, has several buses to look at.

Mr. Barringer feels the converted yellow buses are not very comfortable on long trips and the storage is limited for hauling equipment.

Mr. Carroll will be calling a Transportation Committee Meeting after Christmas to decide what should be done with the old bus and to consider purchasing a new activity bus.

MHSA Mr. Carroll passed out packets with proposals that will be considered at the MHSA Annual Meeting held in January 2013 in Missoula. One issue being discussed is cooping activities between schools.

CHS – Larson Ken Larson, H. S. Principal said the Leonard Lopp paintings have all been hung along the outside walls of the auditorium.

A general report of H. S. activities was given.

CHS Peer Mentoring Students, under the direction of Ruth Fladstol, went to a workshop to learn how to deal with school violence. They have come to the Board Meeting to explain the program and presented a mock intervention demonstrating how they resolve conflict. A packet of information was also given to the board.

Mr. Larson feels this is a good program and students do learn how to deal with issues.

ML/PV – Jensen A final draft of the ML and PV School Goals was given to the Board. They have identified three academic and three behavioral goals they would like the Board to review and give input. The Staff will work on these during the March Early Out.

Meadowlark School’s enrollment is 135 and Prairie View’s is 111.

UMS – Thielman Enrollment at UMS is 136.

A report of other UMS activities was passed around.

BUSINESS MANAGER

Procurement Crds MASBO sponsors procurement cards for school districts to use for purchasing and travel expenses. Mr. Carroll feels these cards would be very useful for coaches and other school sponsors to use vs. purchase orders when traveling with students on activities. Mr. Barringer feels the District may have use for one also. Board approval is needed to participate in this program.

Carole Jones moved and Becky Rammell seconded the motion to approve membership in the MASBO Procurement Card Program. Pros: Jones, Rammell, Broesder, Peters, Russell. Motion carried unanimously.

X-Cur. Fnds The UMS and CHS Student Activity Accounts were presented for approval.

Carole Jones moved and Terri Peters seconded the motion approving the UMS Student Activity Account Balances as presented. Pros: Jones, Peters, Rammell, Broesder, Russell. Motion carried unanimously.

Craig Broesder moved and Becky Rammell seconded the motion approving the CHS Student Activity Account Balances as presented. Pros: Broesder, Rammell, Peters, Jones, Russell. Motion carried unanimously.

Investments The District received $1,394.59 in interest for the month of November through the County-wide Investment Pool.

HIRING RECOMMENDATIONS

CHS Tennis Jim Carroll, CHS Athletic Director, and Ken Larson, CHS Principal, recommend Jessica Jensen as the CHS Assistant Tennis Coach for FY 2013.

Terri Peters moved and Craig Broesder seconded the motion hiring Jessica Jensen as the Assistant H. S. Tennis Coach for the current year pending a satisfactory background check. Pros: Peters, Broesder, Jones, Rammell, Russell. Motion carried unanimously.

MHSA Conrad High School received the MHSA Sportsmanship Award for the exemplary behavior by their coaches during the 2011-12 school year. No individual coach or sponsor was ejected from an Association contest.

Volunteers Several individuals volunteered their services to assist with several athletic programs. Christy Kulpas – Cheerleading; Barbie Killion – Cheerleading; Charlise Badgett – Cheerleading; Willy Mello – Wrestling; Colby Johnson – Wrestling; James Stanley – Wrestling; Jonathan Nagy – Wrestling; Tyler Nelson – Wrestling; Coleen Moritz – Wrestling; Kathy Diedrich – Wrestling; Rashelle Johns – Girls Basketball; Grant Grubb – Boys Basketball; Clay Winters – Boys Basketball; Kurtis Janzen – Boys Basketball; Kesler Martin – Boys Basketball; Ben Moerkerke – Boys Basketball.

MAINTENANCE/CUSTODIAL

Terri Peters asked that the light over the gymnasium door be replaced.

The basketball and volleyball coaches would like to have the gym more available during the summer. Mr. Barringer will visit with Jeff Sullivan, head of maintenance.

COMMITTEES

Maintenance Mr.Barringer is waiting for estimate costs on installing the bleachers at the football field.

Transportation Jim Carroll would like to meet with the Transportation Committee to discuss the purchase of new busses after Janurary 1.

SUPT. REPORT

Altacare A new Altacare person serving Prairie View School will be starting in January.

Wellness The School Wellness Committee has been discussing ways to promote a healthier lifestyle for staff.

Tennis Crt. Bob Scott has reported that the new tennis courts are about complete. The new sod is still left to be done.

Whpng. Cgh. There is a possibility that the district may have a case of whooping cough.

Grant The After School Program is doing well and many children are participating. UMS – 12 students; ML – 27 students; and PV – 22 students.

BOARD POLICY

The old policies were printed to compare the new proposed changes made under the new policies that the Board is hearing on the final reading

2313/2313P Carole Jones moved and Craig Broesder seconded the motion adopting on third reading Board Policy 2313 and 2313P. Pros: Jones, Broesder, Rammell, Peters, Russell. Motion carried unanimously.

BP8425 Carole Jones moved and Terri Peters seconded the motion adopting on third reading BP8425 regarding service animals in schools. Pros: Jones, Peters, Rammell, Broesder, Russell. Motion carried unanimously.

BP8100 Craig Broesder moved and Becky Rammell seconded the motion adopting on third reading BP8100 on eligible school bus riders. Pros: Broesder, Rammell, Jones, Peters, Russell. Motion carried unanimously.

NEW BUSINESS

Planning Patrick McCaughey is the strategic planning facilitator contracted by the school district to assist is setting goals for the district. He is scheduled to conduct another meeting on Wednesday, December 19th, at the Coaches Corner beginning at 7:30 A.M.

Nat. Gas Cont. The district is currently paying $5.58 per dekatherm, Mr. Barringer received a new quote from Commercial Energy for $4.05 per dekatherm. Prises are currently low, but if temperatures turn colder, the price could increase. If we just purchased our gas from Northwest Energy, it could be lower than both bids. The advantage for entering into a contract with these companies it is easier to budget. Our current contract with Shell Oil runs through June. Shell has bid $4.11 per dekatherm for next year. The elementary district is currently not under contract, with this recommended proposal both the H.S. and Elem. District will be under contract.

Carole Jones moved and Terri Peters seconded the motion to approve the natural gas contract for both the elementary and high school district schools’ natural gas purchases. Pros: Jones, Peters, Broesder, Rammell, Russell. Motion carried unanimously.

COOP SOFTBALL

Mr. Carroll feels Choteau will approve cooping with Conrad allowing their students to play softball with Conrad. A final decision will be made at the January Board Meeting.

Chairman Russell visited with person from Choteau stating Conrad is ok with cooping the softball program.

Terri Peters has concerns about entering into a three year commitment. One concern is that our girls may lose a spot on the team to Choteau girls. She does not want a bunch of Conrad girls being replaced by Choteau girls.

Mr. Larson said we have enough girls to field a varsity squad, but unless we coop may not have enough for two teams. It is beneficial to girls to play more which is allowed by fielding two teams and more girls playing

Mr. Barringer explained that our girls are split four ways with spring sports, and Conrad may need additional players.

Mr. Carroll would like a one to two year trial vs. three years which is why we need to make a decision on cooping. MHSA rules mandate when cooping it is for three years.

OPEN GYM SUP. The District is going to have to fingerprint Open Gym Supervisors who are working with and around students. Letters will be sent to recent applicants approved by the Board that they will have to come in and be fingerprinted if they want to continue being a supervisor.

Ryan Rauscher has applied to be an Open Gym Supervisor; he has already been fingerprinted as a bus driver.

Terri Peters moved and Craig Broesder seconded the motion approving Ryan Rauscher as an Open Gym Supervisor. Pros: Peters, Broesder, Rammell, Jones, Russell. Motion carried unanimously.

RESIGNATION A letter of resignation was received from Linda Carlson, UMS Library Aide, affective June 30, 2013. She has served in this position for 32 years.

Craig Broesder moved and Terri Peters seconded the motion accepting the resignation of Linda Carlson effective June 30, 2013. Pros: Broesder, Peters, Rammell, Jones, Russell. Motion carried unanimously.

Mr. Barringer will advertise within the district prior to opening the position to the general public.

AIDE POSITION Mr. Jensen and Mr. Barringer recommend Katie Peterman as a special education one on one aide.

Carole Jones moved and Craig Broesder seconded the motion to hire Katie Peterman for the one on one aide position. Pros: Jones, Broesder, Rammell, Peters, Russell. Motion carried unanimously.

READING COACH Mr. Jensen and Mr. Barringer recommend Tammy Bartsch be hired for the reading coach position.

Terri Peters moved and Becky Rammell seconded the motion hiring Tammy Bartsch for the reading coach position. Pros: Peters, Rammell, Jones, Broesder, Russell. Motion carried unanimously.

ST. ATT. AGMNT. Aaron Killion has submitted an FP14 Form requesting his daughter attend school in Conrad. Their residence is in the Dutton/Brady School District.

Craig Broesder moved and Becky Rammell seconded the motion approving the Attendance Agreement for Ava Killion from the Dutton/Brady School District to attend school in Conrad. Pros: Broesder, Rammell, Jones, Peters, Russell. Motion carried unanimously.

INDV. TRANSP. CONTRACT

Aaron Killion has applied for an individual transportation contract for transporting his child to the bus stop.

Terri Peters moved and Becky Rammell seconded the motion approving the Individual Transportation Contract for Aaron Killion. Pros: Peters, Rammell, Jones, Broesder, Russell. Motion carried unanimously.

Melissa Thompson has applied for an Individual Transportation Contract for transporting her children to the bus stop.

Carole Jones moved and Terri Peters seconded the motion approving the Individual Transportation Contract for Melissa Thompson. Pros: Jones, Peter, Broesder, Rammell, Russell. Motion carried unanimously.

EXECUTIVE SESSION

Persuaning to section 2-3-203(3) of Montana Code, Board Chairman, Joe Russell, declared the meeting closed at 9:42 P.M. to discuss a personal issue regarding Superintendent Barringer’s evaluation. As this is a personal matter, it is Mr. Russell’s determination that the demands of individual privacy clearly exceeds the merits of public disclosure.

The executive session reconvened at 11:30 p.m.

ADJOURNMENT Carole Jones moved and Terri Peters seconded the motion to adjourn the meeting at 11:32 P.M. Pros: Jones, Peters, Rammell, Broesder, Russell. Motion carried unanimously.

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Afton Lamoreaux, Clerk Joe Russell, Chairman

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