Regular Meeting Amended Agenda - Governing Board

Regular Meeting Amended Agenda - Governing Board

August 11, 2003Page 1

*AMENDED* NOTICE

PUBLIC MEETING OF THE GOVERNING BOARD

OF THE COCHISE COMMUNITY COLLEGE DISTRICT

Pursuant to ARS §38-431.02, notice is hereby given to the members of the Governing Board of the Cochise Community College District and to the general public that the Board will hold a regular meeting open to the public on Monday, August 11, 2003, at 6:00 p.m. in the Governing Board Room, Cochise College, Douglas, Arizona 85607.

COCHISECOLLEGE GOVERNING BOARD MEETINGS

ARE HELD IN A

NON-SMOKING ENVIRONMENT

AGENDA

* Amended to include Item 4.15

1.GENERAL FUNCTIONS

1.01Call to Order

1.02Pledge of Allegiance

1.03Adoption of Agenda

1.04Citizen’s Interim

This is an opportunity for public comment. Unless comment relates to agenda items, Board action is limited to directing staff to study and/or schedule the matter for future consideration. Members of the Board may also respond to criticism. In situations where a number of persons desire to present comments, the Governing Board Chair may impose reasonable time limits on each person’s comments and an overall time limit on public comments in general.

1.05Standing ReportsINFORMATION

1.05.1Representative to the AADGB

Mrs. Jan Guy will report on the ArizonaCommunity College Association (ACCA) and Arizona Association of District Governing Boards (AADGB) meetings. Dr. Nicodemus will provide an update from the ArizonaCommunity College Presidents’ Council (ACCPC).

1.05.2Senate

There will be no Senate report.

1.05.3Student Government Association (SGA)

Mr. Troy Acevedo, Sierra Vista campus SGA President, will provide an overview of upcoming events for fall and projections for spring.

1.05.4College President

• Dr. Joanna Michelich will present the Enrollment Report

• The President will provide an update from the Blue Ribbon Task Force.

1.05.5Monthly Financial Report

• Governing Board will review the Financial Report for June and July 2003.

• Dr. Michael Carter, Vice President for Administration, will present supplemental financial projections.

2.APPROVAL OF MINUTESINFORMATION

2.01Acceptance of Minutes, Regular Meeting – June 10, 2003

2.02Acceptance of Minutes, Special Meeting – June 10, 2003

1. INFORMATION ITEMSINFORMATION

3.01Communications

The College has received the following communications:

• A letter to Dr. Karen Nicodemus from Ms. Dorothy Wodraska, Arizona Supreme Court Project LEARN Coordinator. Ms. Wodraska thanked Dr. Nicodemus for her support of participation by prison education faculty in the First Annual Professional Development Symposium.
• A letter to Ms. Bertina Villasenor, Director, Administrative Services, from Ms. Darcy Tessman, Extension Agent, 4-H Youth Development. Ms. Tessman thanked the College for the use of a van to transport youth to camp.
• A letter to Ms. Irma Alejandro, Administrative Assistant, Principal, Extended Campus, from Mr. John Lamb, General Manager, Sierra Vista Symphony Youth Orchestra.
• A letter To Dr. Bo Hall from student Belen Tullo-Potts.

3.02Renewable Energy Project Overview

The College, in conjunction with Arizona Public Service (APS), is exploring a renewable energy project. APS personnel will present an overview of the project.

3.03Overview of FY02 Audit Findings

Dr. Michael Carter will present an overview of the FY02 audit findings.

3.04Achieved Classified Excellence (ACE) Awards

Ms. Cathy Jo Waters, Classified Association President, and Ms. Ana Louisa Munoz, 2002 ACE Award Committee Chair, will introduce the four 2003 Ace Award recipients.

3.05National Institute for Staff and Organizational Development (NISOD) Awards

Dr. Joanna Michelich will introduce the three NISOD Award recipients.

1. NEW BUSINESS*ACTION

All items with an asterisk are consent matters unless they are removed from the consent agenda at this time. Any item may be removed from the consent agenda by any Governing Board member. Consent Agenda items will be approved by one motion and there will be no specific discussion of these items.

4.01Consent Agenda *

4.01.1* Administrative Support; Appointment (LeSandra Bryan, Policy Analyst)

4.01.2* Administrative Support; Appointment (Mignonne Hollis-Sanders, Director, SmallBusinessDevelopmentCenter)

4.01.3* Administrative Support; Appointment (Marlene Lopez, Director, Computer Systems)

4.01.4* Administrative Support; Appointment (Gail Manahan, Adult Education Lead Teacher)

4.01.5* Administrative Support; Appointment (Teresa Montseny, Student Support Services Project Director)

4.01.6*Faculty; Appointment (Jeff Caha, Assistant Basketball Coach/Instructor)

4.01.7*Faculty; Appointment (Janeen Crockett, Lab Science Instructor, temporary, one-semester, 2/3 position)

4.01.8*Faculty; Appointment (Catherine Knapp, Counselor, temporary)

4.01.9*Faculty; Appointment (Gerald McNeely, Facilities Maintenance Instructor)

4.01.10*Classified; Appointment (Don Bowden, Facilities Maintenance Technician)

4.01.11*Classified; Appointment (Chandra Curtin, Library Media Technician, Senior)

4.01.12*Administrative Support; Resignation (Bruce Andrews, Accountant)

4.01.13*Faculty; Resignation (Jack Emery, CIS Instructor)

4.01.14*Classified; Resignation (Carri Saathoff, Administrative Assistant, Principal)

4.01.15*Classified; Retirement(Priscilla Smith, Administrative Assistant)

4.01.16* Faculty; Appointment (Leslie Clark, English Instructor)

4.02Approval of Position Classification – Online Advisor

This position would provide academic advising and technical support. Funding was included in the FY04 budget.

4.03Administrative Support; Appointment

Roy Lea, Online Campus Advisor.

4.04Discussion on Employee Termination

The Governing Board may choose to enter into executive session pursuant to A.R.S. §38-431.03 (A) (1) Discussion or consideration of employment, assignment, appointment, promotion, demotion, salaries, discipline, resignation, or dismissal of a public officer, appointee, or employee of a public body.

4.05Faculty; Termination

John Michael Erway, Instructor, Building Maintenance.

4.06GED Test Fee

Due to reductions in state support, it is recommended that the GED test fee be increased from $35 to $50.

4.07Second Reading of Policy 3010 – Purchasing

Changes have been proposed to better clarify the College’s procurement procedures.

4.08Cooperative Purchasing Agreement for Enhanced Legal Services

The Intergovernmental Agreement outlines the scope of services to be provided by the CochiseCounty Attorney’s Office.

4.09Intergovernmental Agreement (IGA) with Pinal County Community College District (CAC)

This IGA provides for CentralArizonaCollege to offer programs of study in Dietetic Education and Early Care and Education.

4.10Intergovernmental Agreement (IGA) with Benson Unified School District

This IGA provides college credit to students who successfully complete phases in the CISCOAcademy.

4.11Intergovernmental Agreement (IGA) with Bisbee Unified School District No. 02

This IGA provides for implementation of a Tech Prep program in Bisbee.

4.12Intergovernmental Agreement (IGA) with Pima County Community College District

This IGA provides for continuation of an undergraduate flight training program.

4.13FY03/04 Contract Amendment with Arizona Department of Corrections

This amendment is part of a multi-year intergovernmental agreement.

4.14Update on Santa Cruz County Discussion/Possible Action

The President will provide update on Santa CruzCounty discussions. Contingent upon discussion, Board action may be required.

4.15Update on City of Sierra Vista Discussion/Possible Action

The President will provide an update on the offering of flight courses in Sierra Vistaand the need to enter into specific contracts and/or leases to support the same. Contingent upon discussion, Board action may be required.

5.ADJOURNMENT

The public is invited to check for addenda, which may be posted up to 24 hours prior to the meeting. This information may also be obtained through the office of the Administrative Assistant to the President, CochiseCollege, 901 N. Colombo Avenue, Sierra Vista, Arizona 85635 or 4190 West Highway 80, Douglas, Arizona85607-9724 or call (520) 515-5401 or (520) 417-4056.

If any disabled person needs an accommodation, please notify the Executive Administrative Assistant to the President at least 24 hours prior to the scheduled Governing Board Meeting. Telephone numbers are listed above.

GOVERNING BOARD OF COCHISECOLLEGE

I, Karen M. Koehler, certify that this amended notice of public meeting, prepared pursuant to A.R.S. §38-431.02, was posted on the 7th day ofAugust, 2003, at 5:30 p.m. o'clock.

______

Karen M. Koehler, Executive Administrative Assistant

Office of the President