ARVADA WESTHIGH SCHOOL
ATHLETIC TRAINING POLICIES AND PROCEDURES MANUAL
WITH EMERGENCY PLAN
2016 - 2017
updated 08/15/2016
by Corey Andrews
STATEMENT OF COACH'S RESPONSIBILITY CONCERNING THE CONTENTS OF THIS HANDBOOK
This handbook contains specific policy and procedure information concerning the Athletic Training at Arvada West High School. This handbook is not all-inclusive, but it is intended to provide you with a summary of some common policies and procedures in our program.
By accepting a copy of this manual you, as the Coach, assume certain responsibilities regarding the care and prevention of injuries to your athletes and your interaction with the Athletic Trainer. If a question of procedure should arise, this handbook, and review by the Athletic Trainer and Athletic Director will be used to mediate the problem.
Because of your role as a Coach, it is expected that you will read, and become familiar with the contents of this handbook. This handbook may not anticipate every circumstance or question and isnot all inclusive. Please direct any questions or concerns to the Athletic Trainer or the Athletic Director.
I look forward to working with each of you and to the success of each of our athletic teams. Thank you for your commitment to our students-athletes. Please contact me with any questions, problems or concerns that you may have.
Sincerely,
Corey Andrews, MEd, ATC, PES
Certified Athletic Trainer
TABLE OF CONTENTS
PROGRAM OVERVIEW AND SUMMARY
Section 1. Program Objectives
Section 2.Legal Provisions and Standards of Practice
Section 3. Purpose of the Athletic Training Room
Section 4. Coaching Responsibilities
Section 5. Availability of Athletic Trainer / Schedules / Coverage
Section 6. Scope of Services and Coverage.
Section 7 Schedule Changes
Section 8 Injury Reporting and Referral
Section 9 Final Medical Release and Return to Play
Section 10 Documentation of Injuries
Section 11 First Aid, CPR and Concussion Certification
Section 12 Required Equipment for Practice and Games
Section 13 Emergency Action Plan
Section 14 Infectious Disease Control
Section 15 Medications
Section 16 Transportation of Sick or Injured Athletes
Section 17 Lightening Safety
Section 18 Pre-Participation Physical Examinations
Section 18 A – Sickle Cell Trait and Testing Recommendations
Section 19Concussion Management Policy
Section 20Specific Athletic Trainer Coverage Guidelines
Section 21ATHLETIC EMERGENCY PLAN GUIDELINES
Section 22ATHLETIC EMERGENCY PLAN CAMPUS MAP
PLEASE REMEMBER THIS MANUAL CONTAINS THE MOST COMMON POLICIES AND PROCEEDURES ENCOUNTERED AND IS NOT ALL INCLUSIVE. PLEASE SEE THE ATHLETIC TRAINER WITH ANY QUESTIONS OR PROBLEMS THAT MAY ARISE.
ARVADA WEST HIGH SCHOOL SPORTS MEDICINE PROGRAM
OVERVIEW AND SUMMARY
This is a summary sheet of the major policies of the sports medicine program. It is not meant to take the place of becoming familiar with the entire contents of the Coaches handbook.
The objectives of the AWHS Sports medicine program are: (1) to work toward the prevention of athletic injuries; (2) care for those injuries that occur during practice and games; (3) complete recovery through rehabilitation so the athlete can return to competition as safely and quickly as possible; (4) communicate with and educate all persons involved with the athletic program (students, coaches, parents, and administrators) in the prevention and care of athletic injuries.
THESE OBJECTIVES CAN ONLY BE ACCOMPLISHED WITH THE FULL COOPERATION OF THE ATHLETES AND OTHER INDIVIDUALS IN OUR SPORTS MEDICINE PROGRAM.
THS SPORTS MEDICINE STAFF:
Certified Athletic TrainerOffice Cell Phone
Corey Andrews, MEd, ATC, PES303-982-1303303-552-8520
Team Physicians
Tod Sweeney, M.D. 720-898-1110
Sports and Family Medicine of Colorado
Dr. Mitchell Seemann, M. D. - Medical Director303-233-1223
Panorama Orthopedics
ATHLETIC TRAINING ROOM RULES AND PROCEDURES
The athletic training room is used as a base for all of our athletic teams and is therefore a very busy location. We ask that athletes not needing to see the athletic trainer stay out of the room. Rules are posted and all athletes will be held accountable for their behavior.
- Athletic Training Room Hours:
2:00 pm - 6:00 pm Monday – Friday
OR UNTIL THE CONCLUSION OF VARSITY PRACTICES
PLEASE REFER TO THE HANDBOOK FOR SPORT SPECIFIC COVERAGE GUIDELINES
- Injury Reporting. It is EXPECTED and REQUIRED of all athletes to report any and all injuries immediately.
Corey will determine seriousness, direct treatment and referral and follow up with the coaching staff. If athletic trainer is not present, Coaches will render necessary first aid and report the injury to Corey via telephone voice mail, text message or email. Understand that Corey may be at a Varsity Event and not always at school in his office. Know that as a coach it is your responsibility to assess the situation and decide if “911” needs to be called. However, always call Corey with new injuries or questions. Athletes are then expected to report to Corey on the next school day. Saturday injuries should be reported ASAP on Monday.
- Reporting For Treatment. Athletes who are injured are REQUIRED and EXPECTED to report for treatment. Missing treatment will be reported to the coaches. NO ONE misses practice without the consent of Corey, a physician or a coach. Treatments and Rehab will be documented each day for all athletes.
- Medical Clearance and Return to Play. With injuries, which require referral and treatment from a physician, NFHS, CHSAA and Colorado Law REQUIRE all athletes to be cleared, in writing, by the treating physician. This clearance must be in Corey’s possession before the athlete is allowed to return to participation. This rule is strictly enforced in all circumstances. Parental clearances are not acceptable unless the parent is the treating physician.The Athletic Trainer and Team Physician reserve the right to not allow any medical clearance provided under any circumstances.
- Taping Procedure. We only tape what we treat. If an athlete has a previous history of injury it is strongly recommended, and in some cases required, that he/she wear braces. Those athletes with no injury history are also encouraged to wear ankle braces. Athletes will also be provided with rehabilitation programs.
- Transportation of Injured Athletes: UNDER NO CIRCUMSTANCESSHOULD COACHES OR OTHER ATHLETESTRANSPORT ANYONE WHO HAS BEEN INJURED.
7. First Aid Kits and Supplies: Each coach will be issued a first aid kit with BASIC supplies to treat simple injuries. Please
inform the Athletic Trainer if you need your kit re-stocked. Kits are expected to be returned at the conclusion of the season. Please use these kits and don’t rely on other school athletic trainers so supply you with tape. If kits are lost or ruined the team it was given to will be required to purchase a new one. Either Corey will do this a bill your team or you can buy one.
8 Radio: Coaches will also be issued a two-way radio for communication with the Athletic Trainer. Please make a reasonable attempt to keep the radio on your person at all times. If the radio is not on the coach they will be asked to call Corey at 303-552-8520.
9. Concussions: Any and all athletes displaying signs and symptoms of concussion must be removed from practice or play and referred for medical evaluation. All athletes must be cleared by a physician AND complete a Return to Play Program supervised by the Athletic Trainer. Please see the Athletic Trainer for more details on this policy. Each coach will be provided with a copy of the guidelines upon request. The Athlete must also be cleared from by their teachers. Their concussion symptoms cannot jeopardize their school work and all school work must be caught up on.
10.Lightning: We will use a "see it flee it, hear it fear it" policy consistent with NFHS and NCAA guidelines.
IMMEDIATELY upon seeing lightning or hearing thunder, EVACUATE and seek shelter indoors; this shelter must be a grounded building meaning that it has plumbing or electricity to it. 30 minutes must pass from the LAST flash to bang before practice or game can resume. Please direct any questions to the Athletic Trainer.
1. Introduction
Certified athletic trainers are health care professionals who specialize in preventing,
recognizing, managing and rehabilitating injuries that result from physical activity. As
part of a complete health care team, the certified athletic trainer works under the direction
of a licensed physician and in cooperation with other health care professionals.
SECTION 1 - PROGRAM OBJECTIVES
The objectives of the Arvada West Athletic Training Program are: (1) To work for the prevention of athletic injuries; (2) To care for those injuries which occur during athletic participation for Arvada West High School, JEFFCO Schools and their opponents; (3) Complete recovery through rehabilitation so the athlete may return to competition as safely and quickly as possible; (4) To communicate with and educate all persons involved with athletic programs (students, parents, coaches and administrators) in the prevention and care of athletic injuries.
SECTION 2 – LEGAL PROVISIONS AND ACCEPTED STANDARDS OF PRACTICE
The athletic training program at Arvada West High School will operate within the provisions set forth by Colorado Revised Statutes Title 12, Article 29.7, Section 101-114, Athletic Training Regulatory Practice and Title 25, Article 43, Section 101-103, Required Head Trauma Guidelines. Policies and Procedures set forth by Mitchell Seemann, M. D., Medical Director of Jefferson County Public Schools, Tod Sweeney, M. D., Arvada West Team Physician and any of their designees will also be followed. The Athletic Training Room will also operate using guidelines, protocols, position statements and consensus statements set forth by the NFHS, NATA, NCAA, CHSAA, AAFP, AAP, AMA, CAATE and other recognized medical organizations. For more information or questions regarding these and all policies regarding the Athletic Training Room, please see the Athletic Trainer.
SECTION 3 -PURPOSE OF THE ATHLETIC TRAINING ROOM
The athletic training room has been designated as a multi-purpose area in which first aid can be administered, pre-game and pre-practice preventive bandaging and taping are performed; injury care and treatment is administered and supervised; rehabilitation programs are developed and carried out and medical documentation is maintained. The policies in this handbook have been formulated so that the athletic training program may be administered in a safe, fair and efficient manner.
Athletic Training Room Priorities
- Emergencies (as determined by the athletic training staff)
- Taping/treatments for away games
- Taping/treatments for practices
- Taping/treatments for home games
- New Injury Evaluations
- Rehabilitation for in-season injured athletes
- Rehabilitation for out-of-season injured athletes
- Performance enhancement for out-of-season athletes
SECTION 4 - COACHING RESPONSIBILITIES TO THE ATHLETIC TRAINING PROGRAM
- Be familiar with, understand and practice the policies and procedures in this handbook.
- Be familiar with and prepared to use the emergency action plan for your sport and facility.
- Become CPR, FIRST AID Certified
4. Complete Concussion Awareness Training
5. Work to ensure good communication with the athlete, Athletic Trainer, school
administration and parents regarding injury situations.
6. Communicate any questions or concerns to the Athletic Trainer or Athletic Director.
SECTION 5 - AVAILABILITY OF ATHLETIC TRAINER / SCHEDULES / COVERAGE
The hours of the athletic training room will be posted. NO ONE should be in the training room without the Certified Athletic Trainer present. Coaches may assist and be present when athletes need ice bags or water. GENERALLY, athletic training room hours will be from 2:00PM – 6:00PM, Monday through Friday. The athletic trainer will make every reasonable attempt to notify coaches, athletes and administrators concerning changes in availability.
5. 1 Schedule. Scheduling coordinator will assign coverage of JeffCo District sporting events by season and sport.
The following is a list of sporting event that Athletic Trainers will be assigned to cover.
Fall
Varsity Football (“League” games)
Varsity Gymnastics (including league championship)
Varsity Boys Soccer
Varsity Volleyball
Varsity Softball
Varsity Cross Country (including league championship)
Varsity Field Hockey
JV/ Freshmen Football (as defined below)
Winter
Varsity Basketball
Varsity Ice Hockey
Varsity Wrestling (including league championship)
Spring
Varsity Lacrosse
Varsity Girls Soccer
Varsity Track (including league championship)
Varsity Baseball
After the start of each listed season any sporting event that is rescheduled, coverage will be prioritized as listed above and in compliance with title IX.
5.2 Saturday Event Coverage:
When lower level football is the only scheduled event on school grounds and athletic trainer coverage is requested, this event will be scheduled as an extra event and paid as such. However, if an athletic trainer is already scheduled to cover a varsity event on school grounds, as long as the lower level football coincides with the varsity event (not to exceed one hour from the varsity coverage time) the extra event fee shall be waived. Any additional coverage time is subject to extra event fee.
Varsity play-off events will be included when the event is a home game at the team’s home site. Tournament style playoffs in which multiple games are played at the same time, extra event fees apply.
5.2.1Tournaments. An athletic trainer will be available for two tournaments, one day coverage each, per listed high schools at no additional charge. Tournaments are non-transferable between schools and limited to one tournament day per season.
5.3 Extra Event Coverage. Extra events will be covered at a cost of $26.00 per hour for each athletic
trainer scheduled for the event. Extra events will be defined as any tournament not covered under the
Tournaments section above, non-sporting event, camps, non varsity (with the excluding JV/Freshman
Football listed above) and non-home events.
All extra event coverage must be requested by an authorized District staff member in writing (Athletic Director)
Travel.At the written request of a High School Athletic Director, an Athletic Trainer will be required to
travel. All transportation and hotel accommodation will be provided and paid for by the requesting
school.
5.4 CHSAA Pass. Each school will determine the need for, and if required, provide no more than two
CHSAA passes to the Athletic Trainer and volunteer physician.
SECTION 6 - SCOPE OF SERVICES AND COVERAGE.
The athletic trainer will provide injury prevention, care and rehabilitative services to any athlete who participates in a C. H. S. A. A. sanctioned sport, which is also a part of interscholastic athletics at any high school in the Jefferson County Public School district or their opponents. This does not include club sports or activities. Practice and event coverage will be provided in accordance with a specific contract between Jefferson County Public Schools and Integrity Rehabilitation/ Panorama Orthopedics.
SECTION 7- CHANGES IN PRACTICE OR EVENT SCHEDULES
Every attempt will be made to cover practice and events in accordance with the above guidelines. If there are changes in practice or event schedules, the athletic trainer must be notified WITHIN 24 HOURS of the schedule or event change. If notification is received later than 24 hours the event or practice will not be covered. The athletic trainer reserves the right to forgo coverage if notification of change is not received in a timely manner.
SECTION 8 -INJURY REPORTING AND REFERRAL
All injuries should be reported to the Athletic Trainer as soon as possible. All medical referral should also be directed to the Athletic Trainer. The Athletic Trainer will determine the proper disposition of the injury, and in cooperation with the athlete’s parents, determine appropriate medical referral. In emergency situations where the Athletic Trainer is not present, the coach is responsible for carrying out the emergency plan for his/her sport and or location and contacting the Athletic Trainer, as soon as possible, for follow up. In general, the primary referral will be made to the family physician unless the use of a specialist is agreed upon. Medical treatment and follow up will be conducted through the Athletic Trainer, parents and the physician. Coaches and administrators will be notified, as appropriate, throughout the process.
SECTION 9 -FINAL MEDICAL RELEASE AND RETURN TO PLAY
Athletes will not be allowed to participate until written clearance is received by the Athletic Trainer. Proper medical recommendation and treatment MUST have been followed before any athlete is cleared to return to participation. Athletes under the care of the Athletic Trainer will be allowed to return at the discretion of the Athletic Trainer. In injury situations which require a physician examination, the athlete will not be allowed to return until the athlete presents, to the Athletic Trainer, written clearance from the physician; or the physician and/or physician's representative contact the Athletic Trainer directly. The decision of the Athletic Trainer regarding playing status is final. Also:
1)Tod Sweeney, M. D., Arvada West High School Team Physician, and Mitchell Seeman, M. D. Jefferson County Public School District Medical Director and or their designees reserve the right to have the final decision (medical release) regarding any medical conditions where an athlete was previously released by another physician. This would only occur if there were questions regarding the athlete’s ability to return to play after a specific release date.
2)This policy is intended to detour parents from “doctor shopping” to get an earlier release for any given medical condition. This policy will be fully explained to parents if any questions should arise regarding an athlete’s ability to return to play. The medical team listed in section (1) above will be contacted and informed of the situation by the Athletic Trainer if there are any conflicts regarding a Medical Release.
3)It is the Athletic Trainer’s responsibility to use standards of accepted clinical practice, as well as, any ethical or legal provisions as to when a medical release would be in question.