Regional Conference for the Middle East and North Africa
Facilitation of International Competition Horse Movement
29 September – 01 October 2014, Dubai, United Arab Emirates
Information sheet
(Please read this note carefully and carry a copy on your travel to the meeting)
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1) AIR TICKETS
The OIE will cover travel costs (economy class with most direct route) for OIE-funded participants and speakers. The OIE Regional Representation for the Middle East will purchase air tickets for all funded participants, except for the speakers, who will be taken care of directly by the OIE Administration, Logistics and Publication Department in Paris. All relevant details will be sent to the e-mail address provided by participants in their registration on-line.
Registration is compulsory for all participants and shall be done on-line by 1st of August 2014 to the following link:
http://alpaga/oie/securise/rr/2014/dubai/register.asp
2) VISA REQUIREMENT
All participants are responsible to enquire on the visas and/or transit visas required and make the necessary arrangements to obtain them for the full round trip.
If not already done, each participant requiring entry visa to the United Arab Emirates, is requested to send a scanned copy of his/her valid passport (valid for at least for 6 months) at the latest by 1st of August 2014 to Ms Rita Rizk () and Mrs Ahlam Al Feel () for the assistance with obtaining entry visa to the United Arab Emirates.
3) AIRPORT TRANSFERS
The Meydan Hotel in Dubai will organise transfer from and to Dubai International Airport. Once arrived at the airport, please go to an assembly point in the arrival hall and look for the meeting person with the sign of OIE Conference and Meydan Hotel.
4) ACCOMMODATION: BOOKING AND PAYMENT
All participants will be staying at the Meydan Hotel, within the limit of rooms available.
Address:
Meydan Hotel
El Meydan Road, Nad Al Sheba
P.O Box 9305, Dubai, United Arab Emirates
Tel: +9714 364 7147
Fax: +9714 364 7148
Email:
Address: www.meydanhotels.com/meydan
Map: http://www.meydanhotels.com/meydan/downloads/meydan-map.pdf
For all OIE-funded participants, the organisers will book and directly cover the accommodation in the Meydan Hotel and meals for the two and half days of the conference. Participants will have to pay any extra charge incurred during their stay.
Self-funded participants are invited to contact the organizers (Ms Rita Rizk at with copy to ) to check if they can benefit from the accommodation in the Meydan Hotel as well. Many hotels are available in Dubai, Sheikh Zayed Road, which is on a short distance from The Meydan, with different budget.
5) CURRENCY
The monetary unit in UAE is the Emirates Dirham (ED). Other currencies need to be exchanged to ED. The present operational rate of exchange is: 1US$ = 3.67 ED.
6) PER DIEM
The OIE will provide all OIE-funded participants with an ad hoc daily allowance (per diem) for the duration of the stay required for the meeting.
7) INSURANCE
Insurance terms, when relevant, are specified in the respective invitation letter.
8) CONTACT PERSON
For further inquiries on this Information Sheet, please contact:
Ms Rita Rizk
OIE Regional Representation for the Middle East
Tel./fax: +961 1 843 468
E-mail: (copy to: )
AND
Mrs Ahlam Al Feel
Ministry of Environment and Water (UAE)
Tel.: +971 4 214 85 70
Fax: +971 4 265 58 22
E-mail:
9) LANGUAGE OF THE MEETING
The language of the meeting will be English with simultaneous translation into Arabic.
10) TIME ZONE
The time zone in the United Arab Emirates is GMT +3.
11) CLIMATE INFORMATION
In September/October the temperature in the United Arab Emirates usually ranges between a high 35º C and a low 24º C.