Meeting Notes

RAC Region IV Meeting

May 15, 2014

Conference Call/Web

Roll Call:

  • Anne opened the meeting.

Organization / Name / In Attendance / Not In Attendance
Alaska DOT / Carolyn Morehouse (Acting) / X
Arizona DOT / Anne Ellis / X
California DOT / Pete Zaniewski/Joe Horton/Coco Briseno / X
(Coco absent)
Colorado DOT / X
Hawaii DOT / X
Idaho DOT / Ned Parrish / X
Montana DOT / Sue Sillick / X
Nebraska DOT / X
Nevada DOT / Ken Chambers / X
New Mexico DOT / Robert McCoy / X
North Dakota DOT / X
Oklahoma DOT / Gary Hook / X
Oregon DOT / MichaelBufalino / X
South Dakota (the "Good Dakota") / David Huft / X
Texas DOT / X
Utah DOT / Cameron Kergaye/ David Stevens / X
(Cameron absent)
Washington DOT / Leni Oman / X
Wyoming DOT / Tim McDowell / X

So far we have for the agenda:

o RAC Leadership teleconference update

See RAC Leadership May 8 - attachment

  • STRAP update

See STRAP April 2014 - Attachment

o RAC 2014 Summer meeting in Madison update, registration, etc.

  • Registration started.
  • They are asking for 5-10 icebreaker questions.
  • Michael Bufalino will give a presentation on the upcoming RAC 2015 Meeting. Send a description of the facilities and photos to the organizers. Send information on the 2015 meeting to Skip so he can forward to others.

o RAC 2015 Summer meeting in Portland update

  • Meeting will be July 25, 2015
  • Have not yet sent info to the RAC leadership call – still need to do.
  • Michael Bufalino will send an email to Skip to share the information to the other RAC Regions.
  • Meeting will be at the Red Lion Hotel located in the northern edge of Portland.

o Leni -- Peer exchange quick update

WA just finished a Peer Exchange.

  • Discussed PMBOK process to apply to managing research. Maybe develop workload standards for research.
  • Requested notes from Leni

o RAC 4 Secretary volunteer

Ken Chambers volunteered to be the Secretary. He will start in July.

o RAC 4 PM&Q volunteer

Program Management and Quality - Need a volunteer from Region 4.

Administration and Education – need a second member from Region 4.

If you have questions contact Anne.

o High Value “Sweet 16” Announced

The following were the four RAC IV finalists for HVR.

State / High Value Research Title / Project Number / Cost
WY / Managing Risks in the Project Pipeline / RS02212 / $197,000
SD / Effects of Wide Base Super-Single Tires on Pavements / SD2012-01 / $60,000
WA / Evaluation of Recycled Concrete as Aggregate in New Concrete Pavements / T4120-32 / $150,000
MT / Testing & Evaluation of Recovered Traction Sanding Material / 8213 / $55,531

o Ice Breaker Questions for the Summer Meeting

Does anyone have research program management software (e.g., spreadsheet, database) they are using? (TPF on databases does exist: CA systems, Coco/Leni working on revamp of project).

How do you get your research program in front of your executive leadership?

Which of the competitive research funding programs are you supporting from your research program?

Do you have research project selection criteria, and if so what are they?

How are the research programs supporting performance management and asset management?

What key program elements are necessary for a successful implementation program?

What process do you have for fulfilling requests for quick turnaround research in your Department?

Post-earthquake bridge inspection methodologies development?

How do we maintain high standards so we receive quality published final reports?

Move to Adjourn: Tim McDowell

Seconded: Dave Huff

Thanks for participating.

SUMMARY OF ACTION ITEMS:

  • ACTION:
  • ACTION:
  • Next Teleconference:June 19, 2014

12:00 Pacific Daylight Time

(call-in instructions later)

Please send your agenda items!

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