rECOrd Policies, Procedures, Forms & Standard Letters List:
Policies:
1.Office:
1.1General Office Policies:
None Produced: Asthma (Staff and Volunteers)
(RP02): Building Security
(RP03): Health & Safety
(RP07): InterNet Access and Usage
(RP08): Grievance Policy
(RP09): Equal Opportunities
(RP10): General Complaints
(RP11): Information Technology
(RP12): Financial Control
(RP13): Conditions of Service
(RP15): Monitoring and Evaluation
(RP16): Pay Policy
(RP40): Staffing
(RP42): Disciplinary
(RP43): Drink and Drugs
(RP44): Version Control
1.2Data Management Services:
(RP04): Data Security
(RP17): Core Products and Information Services
(RP18): Data Access Terms and Conditions
(RP19): Data Confidentiality
(RP20): Data Entry Protocols
(RP21): Data Exchange
(RP22): Data Ownership and Copyright
(RP24): Habitat Classification Systems
(RP27): Meta Data
(RP32): Quality Assurance
(RP35): Site/Location Definition
(RP36): Assessment and Analysis
2.Customers:
2.1General Policies Covering All Customers:
(RP05): Service Level Agreements
(RP14): Monitoring Customer Satisfaction
(RP23): Data Supply
(RP26): Information, Interpretation and Advice
(RP28): Priorities for Computerisation of Data
(RP29): Priorities for Data Gathering
(RP38): Handling Enquiries and Responses
2.2Data Providers:
(RP06): Voucher Specimen Collection
(RP25): Increasing Identification Skills Base
(RP33): Satellite Management
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rECOrd - The Local Record Centre for Cheshire, Halton, Warrington and WirralPage: 1
(RP34): Services Offered to Data Suppliers
(RP41): Working With Data Providers
2.3Data Users:
(RP05): Service Level Agreements Relating To Supply of Information and Services
2.4The Public:
(RP30): Publications
(RP31): Public Outreach
(RP39): Information Services for the Public
3.Access and Charging:
(RP37): Controlling Access to Data:
(RP23): Data Supply
(RP17): Core Products and Information Services
(RP01): Charging Policies
- Forms:
(RF01): Data Transfer Agreement - Individual Transfer of Copyright
(RF02): Data Transfer Agreement - Individual License
(RF03): Data Transfer Agreement - Group Transfer of Copyright
(RF04): Data Transfer Agreement - Group License
(RF05): Basic Site Visit Information
(RF06): Basic Species Per Site Visit Form
(RF07): Expenses Claim Form - General
(RF08): Contact Data Collection Sheet for rECOrd Meetings
(RF09): Casual Records - Basic Species Form
(RF10): Free Copy of Recorder-2000 Acceptance/Agreement Form
(RF11): Interview Expenses Claim Form
(RF12): Use of Standard Site & People Files/Tables Agreement Form
(RF13): Terms & Conditions for Data Access/Enquiry Agreement Form
(RF14): CANCELLED
(RF15): Invoice Form - Blank
(RF15A): Repeat Invoice Form - Blank
(RF16): Enquiry Cover Sheet
(RF17): User Satisfaction Questionnaire
(RF18): Data Supplier Satisfaction Questionnaire
(RF19): Invoices Running List
(RF20): Consultancy Questionnaire
(RF21): Flexitime Form
5.Standard Letters:
(RSL01): Standard Letter for a Nil Return on an Enquiry
(RSL02): Survey Work Verification
6.Procedures:
(RPR01): Post
(RPR02): Enquiries
(RPR03): Receipt of Records
(RPR04): Data Security
(RPR05): Office/Building Security
(RPR06): Finances
(RPR07): Monitoring and Evaluation
(RPR08): Training and Encouragement
(RPR09): Data Entry
(RPR10): Meta Data Entry
(RPR11): Promotion of rECOrd
(RPR12): Setting Up An SLA
(RPR13): Services to Data Suppliers
(RPR14): Services to Data Users
(RPR15): Disciplinary Procedures
(RPR16): Grievance Procedures
(RPR17): Flexitime Procedures
- Lists:
(RL01): Invoice Codes for Services provided by rECOrd
(RL02): Policies, Procedures, Forms, Standard Letters, Lists, & Spreadsheets (Documentation) List
(RL03):
- Spreadsheets:
(RS01): Unrestricted Grants (Finances)
(RS02): Restricted Grants (Finances)
(RS03): Loans Received (Finances)
(RS04): SLAs Finances (Finances)
(RS05): Contracts Payments (Finances)
(RS06): Fundraising Finances (Finances)
(RS07): In-Kind (Finances)
(RS08): In-Kind Monthly Summary (Finances)
(RS09): Balance-Sheet Monthly (Finances)
(RS10): Salaries Breakdown (Finances)
(RS11): Income Summary (Finances)
(RS12): Income Expected (Finances)
(RS13): Expenditure Breakdown (Finances)
(RS14): Checklist of Invoices (Finances)
(RS15): Income and Expenditure Summary by Month (Financial)
(RS16): Income and Expenditure Summary by Quarter (Financial)
(RS17): Balance All Monthly (Financial)
(RS18): Esmee Fairbairn Claim Support (Financial)
(RS19): Fundraising Summary (Financial)
(RS20): Loans Received Summary (Financial)
(RS21): Restricted Grants Summary (Financial)
(RS22): SLA Summary (Financial)
(RS23): Contracts Summary (Financial)
(RS24): Unrestricted Grants Summary (Financial)
(RS25): Support Group Attendance List
(RS26): Absence and Attendance List
(RS27): All Grants Summary (Financial)
(RS28): rECOrd Cash Flow (Esmee Fairbairn Claim Spreadsheet) (Financial)
(RS29): Income 1000-5000 Detail
(RS30): Check List of Remittance Slips Completed (Financial)
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