FACILITIESCOMMITTEE
Record of Meeting
Date: March 01, 2013
In Attendance:Laureen Campana, Matthew Christman (ASCC Rep), Brian Demoss Greg Elam, Doralyn Foletti, Wendy Griffiths-Bender, Judy Lanchester, Wendy Link, Ron Martin, Liz Rumney, Don Smith, Laurie Sylwester, Terri Isaman (recorder)
AbsentLeslie Buckalew, Cari Craven, Kim Morris (ASCC Rep), Danise Rapetti, Karin Rodts, Gary Whitfield, Dean Wimberly
Approval of Meeting Notes
Record of meeting forFebruary 01, 2013was approved as presented
Measure E Construction Update
Ron reported on the following:
- Secondary Data Center-Bidding held February 28, 2013. Robert Boyer Construction was the low bid. Process should be finalized earl next week. Fencing will be aligned along the student path and staging should occur near the basketball court.
- Tank Replacement–Project in DSA with no anticipated affect to the college
- Redbud– fencing to be adjusted to clear the par course. Project is mobilizing with an official start on Monday March 04. It is anticipated to minimally impact to the college. Construction parking will be alongside the road and near Tamarack; the disabled space will be closed on Monday. Parking will occur on one-side of the road. Area will be monitored daily. Disabled parking spaces are available at child development and Sugar Pine. Upstairs restroom should be accessible and Redbud 2 should be available for classes in fall semester. Redbud 9 will remain instructional space. It was noted the rooms will need to be re-numbered and entered into EMS.
- Sequoia–Initial plan check submitted to DSA. Anticipate project out to bid in June. The abatement process should begin around May 13. Building to be vacated between May 01-10.
- Manzanita–Project in design phase. Drawings should be finalized by August with construction commencing early 2014. A question was asked if dollars would be set aside for hazardous material removal. Ron stated all projects have a contingency line. Committee discussion followed on the scale of the Manzanita renovation. Investigation has been done on the tree in front of the Manzanita building. Presently, there is an infection in the upper section resulting in a need for topping. The overall health of the tree is acceptable. There are plans to try and save the tree and work around it during construction.
- Roadway – The first phase is in design covering the Oak parking, roads leading to Oak and Symons Field, path around the reservoir and the path from the steps of Manzanita to the base of Tamarack. It is anticipated the project will occur early June through August. There will be intermittent disruptions but it is not anticipated the areas will be closed completely.
College Facilities Projects
Referring to the snow storm of February 19, 2013, Judy reported the snow removal plan was engaged; final snow removal was completed the following day in a timely manner. The swing space plan is moving along. Gary, Greg and Judy met to explore options to add a pathway along the Madrone road. Judy reported that bad propane was received in a recent delivery. The propane had an excessive amount of additive used to discover leaks. However, the excessive additive revealed a few leaking gas lines on campus. There are no concerns of
Facilities Committee Meeting
March 01, 2013
Page Two
College Facilities Projects - continued
danger but plans are in place for repair. Laurie stated there is still not a proper lock off valve to Willow. Judy will address. The Oak Pavilion 3-year renovation plan continues.
Safety Sub-Committee Report-Out
Judy reported the following issues were discussed at the Safety Committee meeting:
- Discussed reckless driving of skateboards on campus. There is no specific policy as they are handled the same as a vehicle or bike.
- Risk Management will be forwarding information on upcoming webinars and “Save Your Vision” month.
- Security reported 7-criminal and 8-non-criminal cases this month as well as an incident wherein several campus trees were strewn with tissue. And, the theft of wood from a downed oak tree.
- College Fire reported no issues. Working with Facilities on a redundancy system during the water tank replacement project.
- The committee reviewed the events during the snow storm of February 19, 2013. The campus terrain is a major issue compounded that most people were not prepared for the amount of snow that occurred. The committee reviewed the shelter in place by some students and the need for additional supplies. The CCAlert system worked very well but there were other issues in communication that could be improved. Overall, it was felt the snow plan was effective but there is always room for improvements.
Infrasound Project Proposal
Dr. Jeff Tolhurst presented a proposal from Dr. Paul Golden, Director of the Geophysics Laboratory at Southern Methodist University (see exhibit “a” below). He is looking to place an infrasound station on campus. Infrasound stations are used to monitor and measure natural or artificial sound waves below human hearing; such as storms, meteors, or explosions. SMU has instruments in Nevada and would like to move some into California. Dr. Tolhurst showed pictures of the equipment as well as two potential sites on campus. One area is near the observatory next to the UC Berkeley seismology trailer and the other is above Symons Field in the wooded area. No tree removal would be required. If successful installation is obtained, SMU is agreeable to share the collected information with Columbia College students. The committee discussed the pros and cons of both sites. There are regular security patrols at the observatory site. There are plans for fire student activities above Symons Field. And, there have been past issues with transients in the area. After discussion, the committee agreed by consensus to move forward with the project to be located at the observatory site. SMU personnel will review the site for final determination. Dr. Tolhurst will obtain sample hold harmless agreements/MOU from SMU for the District to finalize. It was noted the College/District will have no responsibility for the equipment; however, this should be noted as well as removal in the MOU.
Improvements to Campus Entry Road
Referring to the snow storm of February 19, Don asked if any type of slope reduction could be made at the entrance of Columbia College Drive and Sawmill Flat Road. During the storm, most people could not drive up the slope without chains. Judy responded any type of repair/alteration to the entrance road of this type would be cost exorbitant. She did note improvement to the entrance road is included in phase 3 of the roadway project.
Facilities Committee Meeting
March 01, 2013
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Other
None
Adjournment
There being no further business, meeting adjourned at12:07 pm.
Exhibit “a”
Project Proposal: Infrasound Station at Columbia College
Inquiry from: Dr. Paul Golden, Director - Geophysics Laboratory
Southern Methodist University
Date: Tuesday, February 12, 2013 1:56 PM
I am a seismologist here at SU in Dallas and now concern myself a bit more with infrasound propagation in the atmosphere. We have a few research infrasound stations in the US in support of nuclear monitoring efforts, mostly in Utah and Nevada. We would like to branch out to California next. I was wondering if you think there is some space near the CMB seismic station in the forested area to the north measuring approximately 150 to 200 meters square that we might install an infrasound array, below is a description.
The array would consist of four sites, one in the center of a rough triangle with the three others at the corners. Each corner would be about 100m from the center. Each of these stations consists of a small suitcase type enclosure on the ground with six 50 ft. porous hoses attached to it. They act as a wind noise reducing filter to enhance the signal to noise ratio. We would connect the stations with cable, we use spiral four which is armor jacketed to protect from animal bites. If required we couldbury the cables although very shallow, so you can mow the property if you currently do that. At some open location near the array we will install either a couple of 4" pipes in the ground or we could use rooftop non-penetrating mounts on the ground to mount a satellite antenna and solar panels and battery and electronic enclosures. I am attaching a couple of photos of a system we have installed in Nevada. These use the non-penetrating mounts weighted down with concrete blocks. This station is self-contained and needs no AC power, but we could use AC if available depending on what we can agree on together. Of course we would be willing to install our own meter. Either I or our chief engineer could come out and meet with you and look at the space if it is feasible.