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RECORD OF BOARD PROCEEDINGS
(Minutes)
The Somerset Independent Schools Board of Education met for a Regular Monthly Board Meeting at 305 College Street, Somerset, Kentucky, 42501 at 6:00 P.M. on the 11th day of February, 2014. The members of the Somerset Board of Education are as follows: (1) Scott P. Gulock, Chairperson, (2) Gretchen W. Cole, Vice-Chairperson, (3) Sharon A. Brown, Member, (4) Jeff L. Perkins, Member, (5) Elaine A. Wilson, Member
I. Call To Order
Scott P. Gulock, Chairperson called the February 11, 2014, Regular Monthly Board Meeting to order at 6:01 P.M. Those in attendance were Scott P. Gulock, Chairperson, Gretchen W. Cole, Vice-Chairperson, Sharon A. Brown, Member, Jeff L. Perkins, Member, Elaine A. Wilson, Member, Boyd L. Randolph, Superintendent, and John G. Prather, Jr., Board Attorney.
A. Approve/Amend February 11, 2014, Regular Monthly Board Meeting Agenda
02-14-01 Superintendent Randolph recommended to the Board that they amend the February 11, 2014, Regular Monthly Board Meeting Agenda to reflect the removal of Item C. listed under IV. Superintendent’s Report which states, due to a schedule conflict at Somerset High School the Grand Lodge of Kentucky District Masonic Meeting is being changed to use Meece Middle School instead of Somerset High School, on the same date and time as previously approved by the Somerset Board of Education. The Grand Lodge called and cancelled the use-of-facility request. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Sharon A. Brown seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
II. Recognitions
A. Somerset High School
Character Salutes for the Month of January 2014, for the word Optimism
Addison Thompson – Senior, Marlon Moran – Junior
Andy Buteyn – Sophomore, Evan Saindon – Freshman
Nathan Nevels – English Teacher and Academic Team Coach
Industry Certification for Engine Performance
Roxanne Rees
2014 Western Kentucky Honors Band
Macie Walker, Kaitlin Acton, Madi Daulton, Carlee Roy, and Ensley Peters
B. Meece Middle School
Character Salutes for the Month of January 2014, for the word Optimism
Chase Doan – 5th Grade, Clara Eastham – 5th Grade
Abigail Roberts – 6th Grade, Maddie Lucas – 7th Grade
Samantha Floro – 8th Grade
Shelley Salmons – Instructional Assistant II
Cynthia Denney – Social Studies Teacher
C. Hopkins Elementary School
Character Salutes for the Month of January 2014, for the word Optimism
Kane Denney – Kindergarten, Payton Wiggs - Kindergarten
Jett Justice – 1st Grade, Riley Waddle – 1st Grade
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Kaylie Sears – 2nd Grade, Madyson Hunley – 2nd Grade
Preslie Skidmore – 3rd Grade, Matt McCormick – 3rd Grade
Ethan Ivey – 4th Grade, Clayton Litteral – 4th Grade
Stacey Teague – Kindergarten Instructional Assistant I
Jennifer Coldiron – 4th Grade Teacher
2014 Hopkins Elementary School Spelling Bee
Rachel Tomlinson – Champion, Emily Ham – Runner-Up
(Rachel will represent Hopkins Elementary School in the KY Derby Festival Spelling Bee)
III. Communications
A. November 2013, Approved SBDM Minutes
November 2013, approved SBDM Minutes were presented to the Board, as informational items:
1. Hopkins Elementary School
2. Meece Middle School
3. Somerset High School
B. 21st Century Learning Center Report – Cloyd Bumgardner
The 21st Century Learning Center Report was presented to the Board, as an informational item, by Cloyd Bumgardner.
C. Gifted and Talented Report – Fonda Crawford
The Gifted and Talented Program Report was presented to the Board, as an informational item, by Fonda Crawford.
D. Citizens and Delegations
No citizens or delegations made a request to address the Board.
IV. Superintendent’s Report
A. Employments
The following personnel actions have been taken by the Superintendent and are presented as information to the Board between regular board meetings.
Employed Position Date
Heather Hines Cook/Baker January 02, 2014
Hopkins Elementary School
Perri Fae Sams Rank III January 15, 2014
Substitute Teacher
Sarah Patrick Rank VI January 16, 2014
Substitute Teacher
Rebecca Hogue Cook/Baker January 17, 2014
Meece Middle School
Logan Lee Rank IV January 22, 2014
Substitute Teacher
Renee Gaskin Rank VI January 22, 2014
Substitute Teacher
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B. Chronology of Winter Damage
A chronology of winter damage was presented to the Board, as an informational item, by
Superintendent Randolph.
DATE / DAMAGE / COST / STATUSMMS / 1/7/14 / VCT in Art Room / Est. Pending / Filed with Insurance
Textbooks, electronics, classroom supplies / $3,664.77 / Filed with Insurance
Water damage restoration services and equipment provided by ServPro / $19,865.68 / Filed with
Insurance
Sprinkler line repairs / $1,146.00 / Filed with Insurance
Hopkins / 1/8/14 / Water damage restoration services and equipment / $ 5,590.65
Filed with Insurance / Filed with Insurance
Sprinkler line repairs / $2,285.00 / Filed with Insurance
City Water line on roof / Not
Available / Repaired
Cooling tower make up line / N/A / Repaired
Domestic hot and cold water lines in 2 classrooms / N/A / Repaired
Additional sprinkler line froze, but did not break / N/A / Repaired
SHS / 1/8/14 / Sprinkler line repairs / $ 1,089.00 / Filed with Insurance
Heating Coil for W.B. Jones froze / $1,307.70 / Filed with Insurance
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VCT tiles on 1st and 2nd floor hallways curling up / Est. Pending / Hallways in
use
Replacement Pending
DISTRICT / Overtime Labor / $ 1348.82 / Filed with Insurance
D. Review Procedure 08.2323 AP.11, Teacher and Student Owned Computing Devices
The procedure 08.2323 AP.11, Teacher and Student Owned Computing Devices for Bring Your Own Device (BYOD) District Initiative, was presented to the Board, as an informational item, by Superintendent Randolph. The following procedure will be added to the District’s Policy and Procedure Manual.
CURRICULUM AND INSTRUCTION M08.2323 AP.11
Teacher and Student Owned Computing Devices
Somerset Independent Schools appreciates that employees or students are willing to bring personally owned devices to school. Any employee or student wishing to do so must adhere to the following agreement. This agreement includes the use of personally owned computing device that would connect to the Somerset Independent network in any manner.
A student or staff member who brings a privately owned computing device to school is personally responsible for the equipment, the security of the equipment, and all maintenance and repair. Any damage to the equipment is the responsibility of the individual. District support staff will not service, repair, or give telephone support to any equipment not belonging to the District. No internal components belonging to the District shall be placed in any personal equipment, whether as enhancements, upgrades or replacements. All equipment is subject to the guidelines of the Acceptable Use Policy(08.2323). Somerset Independent does not guarantee the privacy or security of any item stored on or transmitted by any privately owned computing devices.
Software residing on privately owned computing devices must be personally owned. Antivirus software must be installed when required to maintain virus protection on the District’s network. No software on a personal device will be supported by district resources. Software must be legally licensed to the student or staff member. If such software interferes with District approved software or hardware, a technician may remove it from the computing device or remove/ban the device from use within the Somerset network.
A privately owned computing device may be connected to the District’s network, including access to the Internet, under the following conditions:
· Use of the computing device must adhere to the Somerset Independent Schools Acceptable Use Policy.
· The individual must supply all necessary hardware/software and cabling to connect to the network.
· When necessary, privately owned computing devices must be running virus detection software prior to accessing the network or Internet.
· A student or staff member who brings their privately owned computing device to school is personally responsible for the equipment as well as all security, maintenance and repair.
As it relates to privately owned computing devices being used in District owned facilities, the Somerset Independent School system reserves the right to:
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· Monitor all activity.
· Make determinations on whether specific uses of the computing device are consistent with the District’s Acceptable Use Policy.
· Log network use and monitor storage disk space utilized by such users.
· Deem what is appropriate.
· Install any additional management software or apply any permission/security policies to the equipment.
· Remove the user’s access to the network and suspend the right to use the privately owned computing device in District facilities at any time if it is determined that the user is engaged in unauthorized activity, violating the Acceptable Use Policy, or violating the terms of this agreement.
CURRICULUM AND INSTRUCTION M08.2323 AP.11
(Continued)
Acceptance of Responsibility & Device Use Agreement Form
I, ______, agree to let ______
bring his/her personally owned computing device for instructional use in Somerset Independent Schools (SIS). I understand that the student named above will be permitted to use his/her personally owned device, subject to the conditions in this document.
I understand that if I agree to allow my student to use his/her own device that Somerset Independent Schools is not responsible for any device or data loss, theft, damage or other associated cost of replacement or repair incurred during the school day or at home as a result of participation in this program. I understand that Somerset staff will be unable to store, support or troubleshoot student owned devices. The student named above will take full responsibility for the device and will appropriately secure all devices when not in use.
SIS uses technological measures such as filtering to promote Internet safety. Filtering limits students’ ability to access harmful Internet sites from any device connected to the SIS network, but only when this equipment is used in school on the SIS network. Access through cellular networks does not provide the same measures of filtering. Students should only use the SIS network (not private cellular service) for Internet access while on SIS property.
I have verified my student is aware that all aspects of the Somerset Independent Schools’ Student Code of Conduct, including the Acceptable Use Policy, apply to the use and care of his/her personal device(s) while in school.
I understand that the purpose of allowing my student to use his/her own device is to participate in teacher approved activities in support of the SIS curriculum. Use of devices for non-instructional activities, unrelated to the SIS educational program is prohibited during the school day.
______
Parent/Guardian Signature Date
Student acceptance: I agree to adhere to the AUP guidelines presented in the Student Code of Conduct Book. I will utilize the device(s) for instructional purposes only while at any SIS school or on the SIS network.
______
Student Signature Date
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To be filled in by Parent/Guardian: You may fill out this form to register up to 2 devices. If you need assistance with collecting this information, please ask a member of your school technology support team.
Device 1 / Device 2Device Type (make and model)
Serial Number
Employee Acceptance of Responsibility & Device Use Agreement
I, ______, have read and consent to the policies related to
Employee Signature
personally owned devices. I am requesting that my privately owned device be allowed to connect to the Somerset Independent network for instructional purposes.
Device 1 / Device 2Device Type (make and model)
Serial Number
E. Review School Improvement Plans, Porter Hopkins Elementary School, Meece Middle School, Somerset High School
A review of the Comprehensive District Improvement Plan and School Improvement Plans for Hopkins Elementary School, Meece Middle School, and Somerset High School was presented as informational items to the Board, by Cindy Ham. Due to the requirements of KDE, each district’s improvement plan must be submitted via an Advanc Ed web-based program called ASSIST. This update will serve as the district improvement plan for the remainder of this school year and will be revised as necessary following the release of test scores in the fall of 2014.
F. Review Mid-Year Proficiency Report
The Mid-Year Proficiency Report contains the proficiency data by standards for the first semester of 2013-2014. Also, included are the Discovery Education Assessment data. The Mid-Year Proficiency Report was presented to the Board, as an informational item, by Cindy Ham.
G. Hopkins Elementary School Proficiency Progress Report
The Hopkins Elementary School Proficiency Progress Report was presented, as an informational item, to the Board for the following grade levels:
1. Kindergarten through 3rd Grade
2. 4th Grade
H. Meece Middle School Proficiency Progress Report
The Meece Middle School Proficiency Progress Report was presented, as an informational item, to the Board for the following grade levels:
1. 5th Grade
2. 6th Grade
3. 7th Grade
4. 8th Grade
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I. Somerset High School Proficiency Progress Report
The Somerset High School Proficiency Progress Report was presented, as an informational item, to the Board for the following grade levels:
1. 9-12 English
2. 9-12 Math
3. 9-12 Science
4. 9-12 Social Studies
5. 9-12 Supporting Subjects
V. Treasurer’s Report
A. Financial Statement
02-14-02 In accordance with KRS 424.220 it is necessary for the Board to review and approve
the Financial Statement & Balance Sheet. Superintendent Randolph recommended that the Board review and approve the Financial Statement & Balance Sheet for January 2014. Jeff L. Perkins made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
B. Current Bills
02-14-03 Superintendent Randolph recommended to the Board that the current expenditures for February 2014, in the amount of $273,979.45 be approved for payment. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Sharon A. Brown seconded the motion. The motion carried.