Record of Board Proceedings s3

Record of Board Proceedings

(Minutes)

The Metcalfe County Board of Education met on Tuesday, May 13 @ 6PM @ 109 Sartin Drive for the monthly meeting. The following members were present:

1) Joey Shive 2) Tim Brown 3) Donnie Perry 4) John Caffee 5) Robin McMurtrey

Present - Superintendent

Absent - Board Attorney

1) Call to Order

The Invocation was given by Donnie Perry. Joey Shive called the meeting to order and led the

pledge of allegiance.

2) Recognition

Student of the Month - Paul Hoffman - Academy High School

Sponsored by Edmonton State Bank & South Central Bank

Campbellsville Teaching Awards

Betty Branstetter

Monica Parnell

Kelly Shaw

Dr. Lile

A few FYI items were shared by Dr. Lile

Mr. Bennie Stephens was named Educator of the Year at the recent Chamber Banquet.

Ms. Nunn informed Dr. Lile the MCIC had perfect attendance today.

Former Miss America Heather French Henry was at MCMS on May 9th as a motivational speaker. It was a great day, there were several visitors in attendance along with the middle school students.

A list of end of the year events was provided to board members.

MCHS is the recipient of a $100,000 National Breakthrough Grant. This grant will

be used for personalized learning.

Personnel & Job Descriptions

We have been working on and sharing job descriptions all year long. Job descriptions that have

substantial changes or newly created are included in your book.

Salary Schedule

This coincides with the job descriptions and includes the 1% mandated raise. There is one change to the Salary Schedule you have in your book. The two(2) full time substitute teaching positions should have been removed from the schedule.

Updated Leave Policy

We will be adding one personal day for all employees for 2014-15. This will make a total of

three personal days. This requires a policy update and will be included in annual policy updates

this summer.

Updated Classified Unused Sick Days Compensation

This is part of the retirement policy and will allow classified employees to be paid for a portion of their sick days when they retire. This will also require a policy update and will be included in

the annual policy updates this summer.

Updated Employee Contract

A statement has been added to employee contracts allowing the Board sole discretion during the course of a school year, due to unique and extreme circumstances, give consideration for the number of contract days to be the equivalent of hours completed during a school term. We

worked with our school board attorney on the language. Hopefully this will not be needed, but we wanted to be prepared.

Application of Waiver for Homebound Students

This was presented to the Board in April. KDE requested some additional information be added regarding ECE students, and that has been done.

Bennie Stephens

Classified and Certified Evaluation Plans

The Classified Committee met and voted to keep the Classified Evaluation Plan the same as last year. The Certified Evaluation Plan has undergone several changes. Within the plan there are conditions which have to be covered under our old plan that we have this year as we transaction to the new PGES Plan. Some of the changes include how tenured personnel are evaluated. Currently they are evaluated every year and this will be changed to a Summative Evaluation every three years. There are other requirements that must be met yearly for tenured teachers. Non-tenured teachers will continue to be evaluated yearly. Principals in every school have worked with this process as a pilot this year. This is a very complex plan.

Jamie Moss

He was not present for this meeting, as he is attending Safe Crisis Management for SCM Instructor Certification. In his absence, Jamie Howard shared information with the board regarding the renewal of the 2014-15 Music Therapy Contact. The contract is with Lorinda

Jones & Associates. This is a routine contract.

Jamie Howard

The 2014-15 Green River Regional Educational Cooperative (GRREC) membership is up for renewal. This is also a routine contact.

Beth Miller

Permission to conduct the Summer Feeding Program is being requested. The program will run from June 9 - July 2 and will be at three different locations, the middle school, Camp Invention and Metcalfe County Public Library. Approximately 9000 meals will be served.

Herby Bunch

Bid approval for bus part, tires and diesel fuel is on the agenda. Mr. Bunch is present in case

there are questions for him.

Chris Huffman

FYI

The Board was informed asbestos abatement is going on at the old middle school this week. This should be complete by the end of the week.

There has been some minor landscaping done at the high school to improve the look of the grounds by graduation.

The sale of the Board Annex (White House) has been verbally approved by KDE and we should be receiving a letter soon.

The new sign for the middle and high school has electricity and the brick layers should begin as soon as weather permits.

Cleaning out around the old barn at the back of the high school began today so it can be used as a storage facility.

Nurse Contracts

The nurses contract is a renewal, there was a slight increase of $1200 per school for a total of $11,200 per school. We have four school nurses. All materials and supplies are provided for the schools by this program.

Architectural Services

The recommendation for the architectural services is RBS Design Group.

Construction Management

The recommendation for construction management is Alliance Corporation.

Dwight Ross

Student Accident Insurance

We would like to take student accident insurance with Roberts Insurance, the plan will be through K&K Insurance. We are pleased with the service they have provided to us in the past.

Independent Auditor's Contract

Wise, Buckner and Sprowles & Associates, PLLC is the recommendation for the Independent Auditor's Contract for FY 2013-14. They have provided excellent audit services and are good people to work with. There is a caveat the state has come up with this year to change auditors every three to five years. If you wish to keep the same auditor, you have to provide the reason to the state. We have been approved to keep the same auditor.

Capital Funds Request

The Capital Fund Request is an annual request, if there are any funds left over from 310 and 320, they can be used for normal operating expenses if all of the debt service payments have been made. After board approval the request will be sent to KDE for their approval. The amount is $29,744.

Bids

Committee recommendations for bids are as follows:

Bus Repair/Spare Parts A1 Auto

Tires Bob's Auto, Inc.

Diesel Fuel Big Meadow Oil

Tentative Budget

The tentative budget includes the 1% mandated raise, It's a strong budget. Projection

is that we will end the year with better than five times what the state mandates of 2% contingency.

Financial Advisory Services

On the financial advisory services Ross, Sinclaire & Associates is the recommendation.

Monthly Finance Reports

The monthly report are included in the packet. Due to the Finance Department being

at a conference last week, there had been some additional warrants added since the packets

first were prepared. They are on the last page of the warrants.

Facilities Plan Hearing

The Facilities Plan Hearing was held on May 6. Dr. Lile, Chris Huffman and Dwight Ross were the only ones in attendance. There was not public comment or written comments. They did go over the plan recommendations and it's good to go.

4) Consent Items

4A. Minutes

April 08, 2014

April 14, 2014

4B. Field Trips

MCHS

FFA State Convention Lexington 06/09-12/14

4C. Fundraisers

MCHS

Dance Team T-shirts 05/01-30/14

Football Boosters Peaches 05/14-06/14/14

Junior Class Yard Sale 06/07/14

Girls Basketball Team Basketball Camp 06/09-12/14

Boys Basketball Team Basketball Camp 06/09-12/14

Cheerleaders Beauty Pageant- June 2014

MCMS

Yearbook Spring Formal 05/10/14

Girls Basketball Boosters Coke Sales 05/14-23/14

Girls Basketball Boosters Digital Advertising 2014-15 School Year

Girls Basketball Boosters Half Court Shot 2014-15 Season

4D. Personnel items

FMLA

Lindsey Brockman 04/07-05/30/14

Shannon Compton 04/17-06/06/14

Jessica Lindsey 04/28-06/30/14

Retirement

Karen Nunn MCIC Principal 06/30/14

Elaine Marcello MCIC Paraeducator 06/30/14

Resignation

Amber Collins MCMS Dance Team Coach 06/30/14

Jessica Clouse MCHS Teacher

Assistant Dance Team Coach 06/30/14 Scott Chapman MCHS Boys & Girls Golf Coach 06/30/14

Peter Distefano MCHS Head Coach of Girls Basketball Team 06/30/14

Whitney Estes MCHS Assistant Cheerleading Coach 06/30/14

Tiffany Froedge MCHS Head Cheerleading Coach 06/30/14

Dawn Harbison MCMS Assistant Girls Basketball Coach 06/30/14

Lori Hernandez MCIC Teacher 06/30/14

Jessica Lindsey MCHS Assistant Girls Basketball Coach 06/30/14

Eric Sexton MCHS Assistant Girls Basketball Coach 06/30/14

John Strode Network Administrator 05/02/14

Angela Welsh MCPC Principal 06/30/14

Non-Renewal

Robert Bunch FRYSC Tutor 06/30/14

Rebecca Pennington MCHS Title 1 Paraeducator 06/30/14

Whitney Curd MCHS Social Studies Teacher 06/30/14

Jayme Garrett MCHS Math Teacher 06/30/14

Shannon Gosnell MCHS Social Studies Teacher 06/30/14

Kenneth Hart MCMS English Teacher 06/30/14

June Hammontree MCPC Preschool Assistant 06/30/14

Juanita Johnson MCMS English Teacher 06/30/14

Nikki Jolly District Wide Substitute 06/30/14

Chris McCoy MVLC Teacher

Tamara Martin MCIC Instructional Coach 06/30/14

Sandra Gail Miller MCIC Tutor/FRYSC Tutor 06/30/14

Paul Rotramel MCHS Music/Band Director 06/30/14

Lindsey Thomas MCIC Exceptional Education Paraeducator 06/30/14

Icy Trent MVLC Teacher 06/30/14

William Warf MCHS Title 1 Paraeducator 06/30/14

Transfers

Patty Harbison MVLC Receptionist

to MCES Preschool Assistant 06/30/14

Randy Lee Technology Technician

to District Technology Engineer 06/30/14

Jessica Miles MCHS/MCMS Guidance Counselor to MCHS Teacher 06/30/14

Lauri Perkins MVLC Teacher

to MCES Teacher 06/30/14

Stephanie Price District Wide Substitute to MCMS Teacher 06/30/14

Matthew Shirley Director of MCHS Virtual Leaning to Director of Digital Learning 06/30/14

Angela Welsh MCPC Principal to MCES Teacher 06/30/14

Robin McMurtrey moved to approve May Consent items as presented, seconded by John Caffee, with the voting as follows: