Recommended Template for College Deans Faculty Offer Letters

Template for AY 2018 – 2019 Administrative Faculty Offer Letter / Contract

Internal Candidate

<Date>

<Name>

Dear <Name>:

Section/Paragraph #1 – Optional Greeting Language

By direction of President David C. Munson Jr. and Provost Jeremy Haefner of the Rochester Institute of Technology (RIT), I have been authorized to confirm your appointment with the «Department_Name», in the «College» at RIT. We look forward to working with you. The initial period of the appointment is from <date> through <date>.

Section/Paragraph #2 – Required Appointment Language

If Tenure-Track: Tenured…

This position is an appointment with tenure and you will hold the rank of <Assistant Professor, Associate Professor, or Professor>. Your professional duties are as described in policy E4.0 as set forth in the University-Level Policies which can be found at www.rit.edu/policies.

If Tenure-Track: Not Yet Tenured…

This position is a tenure-track appointment and you will hold the rank of <Assistant, Associate> Professor. This appointment is in accordance with policies E5.0, E6.0 and E7.0. Your professional duties are as described in policy E4.0 as set forth in the University-Level Policies which can be found at www.rit.edu/policies.

(Insert if applicable): Based on your previous experience you will be granted <#> years of credit toward your eligibility for tenure at RIT. Information about credit towards tenure can be found in policy E5.0.

Based on satisfactory performance and progress toward tenure consideration in accordance with university and college policies including the Statement of Expectations, you will be reviewed for tenure during the 20XX – 20XX academic year, and if tenure is granted, it will be effective with the start of the 20XX – 20XX academic year. In addition please note that matching the skill sets of tenure-track faculty with projected department needs is taken into consideration by RIT’s colleges in determining whether to continue tenure-track faculty through the tenure review process.

Section/Paragraph #3 – Required Salary and Pay Schedule Language

Your annual base 9 month salary will be $XX,XXX and will be paid semi-monthly over beginning <date> through June 30, 2019. In addition you will receive a $X stipend paid semi-monthly. The stipend is comprised of (indicate components – ex. X% of base pay, summer amount, other flat amount). This amount is intended to compensate you for your administrative duties. The stipend will continue only if you continue to hold this position throughout the end of the academic year.

(if hiring mid-year): Your salary for this appointment period is based on an annual 9 month salary of $XX,XXX, is pro-rated and will be $XX,XXX. The salary will be paid semi-monthly from <date> through June 30, 2019. In addition you will receive a $X stipend paid semi-monthly. The stipend is comprised of (indicate components – ex. X% of base pay, summer amount, other flat amount). This amount is intended to compensate you for your administrative duties. The stipend will continue only if you continue to hold this position throughout the end of the academic year.

Section/Paragraph #4 - Additional/Optional College-level Terms, Conditions and Elements of the Offer

 Contingency of attaining a specific degree to maintain appointment, or to obtain a specific rank/salary and timeframe to do so. Recommended language:

This offer is contingent upon completing the requirements for the Ph.D. (or other specified degree) by <specified date>.
If you have not attained the Ph.D. (or other specified degree) by the end of the academic year 20XX – 20XX, a terminal contract for the following year may be issued.
Upon completing the requirements for the Ph.D. (or other specified degree) during the first year of appointment (or other specified time period), your rank will be advanced to <Assistant, Associate, Professor> and/or your base salary will increase to an annualized rate of $XX,XXX as of <date>.

 Other elements in the offer

Moving Costs
Equipment
Lab Space
Grad or Teaching Assistant, Co-ops, Students
Cash Bonus
Tenure Clock Extension
Course release
Space
Travel reimbursements (such as travel home to foreign country or to conferences)
Conference Fees
Sabbatical time and replacement

Section/Paragraph #5 – Required University-level Terms and Conditions Language

This offer is made in accordance with the university’s policies and procedures as set forth in the University-Level Policies which can be found at www.rit.edu/policies, and is contingent upon the execution of this letter. I urge you to take the time to read these policies as they will govern your rights and responsibilities as a member of the faculty and as an employee of RIT.

Finally, the terms and conditions outlined in this letter are the only terms and conditions offered; no other representations are valid. The execution of this letter is contingent upon receiving formal notification of your understanding and acceptance of these terms and conditions, as indicated by signing and returning two copies of this letter to my office by <date>.

Section/Paragraph #6 – Optional Closing Language

Your appointment to the faculty offers exciting opportunities for you, the college and RIT. Feel free to visit our Onboarding site to introduce you to RIT and the Rochester community at http://www.rit.edu/fa/humanresources/onboarding/. I look forward to welcoming you to the «College» and working with you in the future.

Sincerely,

Dean

«College»

______

Signature of AcceptanceDate

Revised 3/2018- 1 -