ST JAMES CATHOLIC COLLEGE

Reception & Finance/Administration Assistant

0.9FTE (Term Time only)

Ongoing

APPLICATION PACKAGE

FOR

APPLICANTS

APPLICATIONS CLOSE: 11 November 2016

STRICTLY: 3:00pm

APPLICATION forEMPLOYMENT

PLEASE INCLUDE THIS FORM, A STATEMENT ADDRESSING EACH SELECTION CRITERIA, RESUME AND ANY OTHER RELEVANT INFORMATION IN YOUR APPLICATION. PLEASE VISIT OR CONTACT THE COLLEGE BUSINESS MANAGER FOR THE SELECTION CRITERIA OR FOR FURTHER INFORMATION.
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IT IS THE PRACTICE OF ST JAMES CATHOLIC COLLEGE TO SEEK REFEREE REPORTS FOR TOP RANKED CANDIDATES/S FOR A POSITION AND /FOR ALL APPLICANTS WHO MAY BE SHORTLISTED FOR INTERVIEW. ACCORDINGLY, PLEASE PROVIDE THE NAMES OF TWO REFEREES WHO ARE ABLE TO COMMENT ON YOUR RECENT WORK EXPERIENCE AND SKILLS IN RELATION TO THE SELECTION CRITERIA. ☐
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Role Description St James Catholic College (SJCC), Cygnet

Role titleReception & Finance/Administration Assistant

Immediate manager Business Manager

TenureOngoing, Part time (0.9 FTE) Term Time Only

Monday – Friday (9day Fortnight) ~ 8:00--am – 4:15pm

3 Month Probation Period

Start Date:30 January 2017

AwardTasmanian Catholic Education Single Enterprise Agreement 2015

(see – employment tab)

RemunerationIndicative Salary Range:

Clerical, Secretarial & Administrative, Level 2

Salary Range $ 48,927 FTE???? plus superannuation?[SB1]

Remuneration will be in accordance with the Tasmania Catholic Education Single Enterprise Agreement 2015

Organisational Requirements

All positions within St James Catholic College will support the achievementof our mission. Interacting with our colleagues, schools and thecommunity requires all employees to promote and support the Catholic ethos. As an employee of St James Catholic College, you must take reasonable care of your own health and safety and that of other people, including people working under your supervision or direction who may be affected by your acts or omissions at the workplace in accordance with the current Tasmanian Workplace Health and Safety Act.

  1. Exercise sound judgement and maturity when dealing with confidential and sensitive information and matters;
  2. Respond in a welcoming and friendly manner to enquiries at the reception counter and telephone calls and emails from parents, students and staff, providing information, referring them to the appropriate person and giving assistance as required;
  3. Assist with the maintenance of the Student Record database;
  4. Assist to maintain student records in a timely manner in relation to late arrivals and absences in accordance with current office procedures;
  5. Assist with contacting parents and arranging for unwell students to go home as required;
  6. Ensure all sickness, accidents and incidents are recorded appropriately;
  7. Receive and process payments made by parents, staff and students at the reception counter in accordance with office procedures.
  8. Assist with the coordination of the production of a variety of College documents including: exams, student reports, newsletters, booklets, correspondence and literature;
  9. Assist with the maintenance of office equipment including photocopier use, printer replenishment and logging of service calls for equipment breakdowns;
  10. Process internal and outgoing mail in accordance with office procedures;
  11. Assist with bookings for accommodation, catering and travel;
  12. Assist with the purchase of College resources, including liaison with suppliers regarding service and pricing. Prepare requisitions for purchase as directed by the Business Manager or Principal;
  13. Assist with filing, archiving and distribution of information to the school community;
  14. Participate in team meetings, staff training and other development activities as required.
  15. Perform other duties as required by the Principal or Business Manager.

Key knowledge, skills and abilities

  1. Certificate II in Business Administration or equivalentAppropriate qualifications in business or office administration at Certificate II or higher and/or demonstrated relevant experience deemed the equivalent;
  2. Catholic Education in Tasmania requires the preferred applicant to be subject to employment screening including (but not limited to) working with Vulnerable People Registration and a National Police Criminal History Check
  3. Accreditation Strand One: Accreditation to Work in a Catholic School and/or willingness to work towards
  4. Current Motor Vehicle Licence
  5. Demonstrated ability to maintain confidentiality as appropriate and to handle sensitive matters with discretion, tact and empathy;
  6. Thorough understanding of and the ability to provide, a high standard of customer service;
  7. Well developed communication and interpersonal skills and ability to communicate with people at all levels;
  8. Sound knowledge and skills in office administration including the ability to operate a wide range of office equipment (including photocopiers, facsimile machine, binders, ICT);
  9. Ability to operate a wide variety of computer software including Filemaker (or similar student records software), Word and Excel;
  10. Ability to make sound judgements and solve routine administrative problems with reference to established techniques and practices;
  11. Understanding of Workplace Health and Safety principles and commitment to contributing to the maintenance of a safe working environment;
  12. Ability to use initiative to manage several tasks to ensure work priorities are achieved;
  13. Ability to work independently or with direction as part of a team

Desirable

  1. First Aid Certificate – Workplace II.

Start Date:30 January 2017

Hours & Times of Work68.4 hrs per fortnight

8:00am – 4:15pm, Monday – Friday (9 day fortnight)

(Term time only)

*Remuneration: SalaryIndicative - Administrative Employee, Level 2

$47,968 - $49745 plus superannuation – pro rata arrangements will apply.

*Remuneration will be based upon the provisions of the Tasmanian Catholic Education Single Enterprise Agreement 2015 depending on qualifications and experience

FINAL CHECK LIST FOR APPLICATIONS

Before sending in your application, use this checklist to make sure you have not missed out any important details. In particular, check that you have:

☐Read the Role Description, which contains the Selection Criteria.

☐Signed and dated your Application for Employment form and letter of application.

☐Included relevant information in relation to each of the Selection Criteria and attached supporting relevant documentation. Your summary should provide information of your work history responsibilities, achievements, qualifications, knowledge, skills and experience, which are directly, related to each of the Selection Criteria.

Please ensure that your application includes:

☐The Application for Employment form, which must be the front page of your application.

☐A letter of introduction, addressed to the Business Manager, stating the reasons you are seeking the position and a briefstatement about why you would be the best candidate for the job at StJames Catholic College.

☐A summary addressing each of the Selection Criteria identified in the Role Description.

☐A current copy of your Resume, which should include a brief employment history stating where you have worked, the length of service and brief description of the position (s) held and duties undertaken.

Applications should be forwarded electronically by 3:00pm on Friday 11 November 2016 to

Please note that this document is only available in Word (.docx) or PDF (.pdf) format.[SB2]

If you have any further queries regarding your application please do not hesitate to contact

Ms Jenny Coulson, Business Manager on (03) 62 951 541 or

[SB1]Check the remuneration stated below. That looks like the 2015 rate

[SB2]It is suggested to remove this. An application package should only be sent in PDF. OK