TO:Faculty and Staff

FROM:Dr. James Jones, Principal

RE:General Guidelines for end of year Check-Out

DATE:May 4, 2017 (Revised May 3, 2017 QLW)

Post Planning Friday, May 26(Work Day 7:30 a.m. – 3:30 p.m.)

Teachers are expected to administer and score their own final exam. Final Exam grades should then be recorded in Infinite Campus at the end of each testing day. Each child should receive a final grade and a conduct grade.

Please conduct content review sessions using an array of teaching/instructional methods and strategies that will afford each student the opportunity to achieve maximum success on your final examinations. The content and length of each exam must be meaningful and significant as well as appropriate for learners based on the grade level and abilities for which they are intended. Please remember that the final exam grade should be entered in under the category Summative Assessments.

I. FINAL EXAMS

  • All content area final exams will be created and reviewed by each Department Chair. Each member of each department should take the final exam prior to copying the exam to certify that the exam has validity and reliability (no mistakes). Each Department Chair will submit exams to Mr. Ward by Monday, December 15.
  • No final exam should be given early, without permission from Dr. Jones or his designee. All students must take the final exam.
  • If the final exam is not taken then the student should receive a score of 0. Please see Mr. Ward if there are any special circumstances.
  • Senior Final Exams will be Wednesday & Thursday May 17-18. Odd Final Exams on May 17 and Even Final Exams on May 18.
  • The senior final grade failure list due to Dr. Cox by 1:00 pm Friday, May 19

Exam Day #1
5/24/17 / Exam Day #2
5/25/17 / In Class
1st Block Exam / 1st Block / 8:10 – 9:50
2ndBlock / 2ndBlock Exam / 9:55 – 11:25
(includes lunch)
3rd Block Exam / 3rd Block / 11:30 – 1:25
Lunch / All students will eat lunch in the classroom on exam days / Lunches: 35 mins each
A Lunch 11:35 – 12:10
B Lunch 12:13 – 12:48
C Lunch 12:50 – 1:25
4thBlock / 4thBlock Exam / 1:30 – 3:10

II. STUDENTS ON SUSPENSION

  • I.S.S. will not be in operation on exam days.
  • Students currently suspended out of school, O.S.S., will take their exams on our post planning day in the commonsat 8:30 am. Mr. Tarver will provide a list of students currently suspended. Please place the answer documents for suspended students in a folder with the teacher’s name on it in Mr. Ward’s mailbox on or before 3:00 Wednesday, May24.

III. ACADEMIC AND CONDUCT GRADES

  • All academic grades must be numeric. If you have any questions, please see Mr. Ward.
  • All students that have earned a grade below 70 in your class must have:
  • A signed deficiency by a parent or guardian on file. A Deficiency signed only by student is not confirmed parent communication.
  • Turn in your signed Deficiency Notices, a copy of your Parent Contact log, Conference Log, and all other forms of parent communication showing that the parent was notified of the child’s deficient academic performance or poor behavior. Place these documents in a folder with your name on the folderby 3:30 May26. If you do not have any failures, please turn in your failure log with your name on it and state that you had no failures. Please submit to Mr. Ward in a folder with your name on it. These documents will be filed. ONLY TURN IN DEFICIENCES FOR STUDENTS WHO FAILED. I DO NOT NEED THE OTHER FAILURE NOTICES FOR STUDENTS WHO PASSED YOUR CLASS.
  • Students that receive a conduct grade of “U” should only be given that conduct mark, if you have met with or contacted the parent about his/her behavior. There must be adequate documentation of a student’s conduct to support the conduct grade. Leaving a message does not suffice as confirmed communication. Deficiency notices where the conduct grade was noted must be signed by a parent in order to be used as communication.
  • Your grade book for each class period should be archived in office 365 by noon Friday,May26.
  • Senior Final Exams will be Wednesday & Thursday May 17-18. Odd Final Exams on May 17 and Even Final Exams on May 18.

IV. TRANSFER STUDENTS

If you have not received a transfer grade for a new student, please see the student’s counselor prior to May 22. If a child is in school sitting in your class for at least 5 school days, they should receive a grade in your class. It is not permissible for a student to be enrolled at Stone Mountain High School, but have no record of all courses in which the child is enrolled. All students must receive a numerical academic grade and a conduct mark.

V. LUNCH PERIODS ON EXAM DAYS

Students will eat lunch at their scheduled time. However, students will eat in the classroom on May2425. Please pick up a trash bag before leaving the cafeteria. Place the trash bag outside of your door. The custodians will collect the bags.

VI. THE EXAMINATION SETTING

No parties, food or drink, videotapes or movies are permitted on exam days. NON-NEGOTIABLE

Each student has a right to a quiet testing environment. It is the responsibility of all teachers to ensure that the test setting is not disruptive. It is required that all teachers have a structured activity for students to complete in the event that they finish their exam early. Additionally, students are to remain in the classroom for the duration of the exam period. Please do not allow students to leave the classroom to run errands, visit other classes, or to go to their locker. Students leaving the classroom must have a properly filled-out hall pass. Please refrain from sending students to the gym or to the media center. Students without legitimate reasons for being out of the classroom will be sent back to the class.

VII. TEXTBOOKS

All textbooks must be collected on or before Thursday, May18. Lost Textbook Tables, copies of student letters, and textbook forms are due to Mr. Stallworth by the end of the day Friday, May19. All forms must be complete.

ALL TEXTBOOKS MUST BE SCANNED BACK INTO STONE MOUNTAIN’S

INVENTORY.

Department chairs, your department’s textbook inventory will be due Friday, May 19, 2017.

Identify students who do not have books. Let them know the cost of their book and that they must clear their financial obligation. Remember, you are required to check each student's book number against the original book number recorded. Books are not to be stored on the classroom floor over the winter break. This is also an opportunity to recover textbooks.

Scanning is not necessary but the teacher must account for all student books.

VIII. Final Locker Clean Out

Students will clean out (remove all contents for the year) lockers Thursday, May 18, 2017. Students will not be permitted to use their lockers after Thursday, May 18, 2017

Students will not be allowed to access their lockers on May 19 - 25

Students will not be allowed to use their lockers after they have been cleaned. If items are found in the lockers after clean up it will be placed in a trash bag that will be housed in the gym.

Inform students that no book bags will be allowed Monday, May 22-25 (last week of school).

IX. Computers & Promethean Board accessories

At the end of the work day on May 26, 2017 all teachers should log off of their workstations and shut the computer off. All mobile carts and media equipment should be returned to the media center to be secured by Friday, May 19 3:00 pm. Please do not disconnect any equipment in the classroom or computer labs. All Promethean Board pens, projector remotes, Activinspire clickers, and active slates, should be returned to Mrs. Gordon by the end of the school day May 25.

X. Classrooms

All white/chalk boards in each classroom should be cleaned and all classroom walls should be cleared. All personal items should be boxed and labeled with the teachers name and room number.All equipment should be returned and stored.

XI. Media Center - Mrs. Winchester

Library Book Checkouts will end onThursday, May 18th.

All overdue fines and lost book payments should be cleared byWednesday, May 17th.

XII. Technology -

iPad/Laptop Carts will not be available during the last week of school due to equipment maintenance and inventory.

XIII.DISMISSAL PROCEDURES FOR LAST DAY OF SCHOOL WILL BE FORWARDED BEFORE THE LAST DAY VIA EMAIL.

All teachers are expected to report OUTSIDE IN DESIGNATED AREAS to assist with bus duty as soon as all of your students have been dismissed.

Class of 2017 “411”

-Senior Check out sheet turn-in Monday, May 15

-Senior Textbook turn-in Tuesday, May 16

-Senior Final Exams May 17-18

-Senior Commencement Rehearsal will take place on Thursday, May 18 @ 1:30 pm

-Senior Cookout Panola Mountain State Park 8:10 am

-Senior Last day of school Friday, May 19

-Class of 2017 Commencement Wednesday, May 24

Go Pirates!!!!!

STONE MOUNTAIN HIGH SCHOOL

TEACHER’S END OF YEAR CHECKOUT (2016-17)

Teacher’s Name___ Teacher Name______Date______

Street Address______Phone H#( )______

______C#( )______

City, State, Zip

Email Address______Classroom #______

THIS SHEET MUST BE COMPLETED IN FULL & TURNED IN BEFORE THE END OF THE DAY MAY 26.

______Media Center Books, Materials and Equipment

Mrs. Winchester Done on or before May 18, 2017

______Senior Final Grade Failure List due to Dr. Cox

Dr. Cox by 1:00 pmRequired even if the teacher has no F’s

Done on or before Friday, May 19, 2017

______Promethean Board pens, remotes, and Active slates

Mrs. Gordan Done on or before May 25, 2017

______Receipt Book(s): Signature required for verification Mrs. Parker/Bookkeeper that your issued receipt book has been signed in. Done on or before May 19, 2017

______Student Textbooks and Lost Textbook Forms

Mr. Stallworth All books must be accounted for and returned

Done on or before May 19, 2017

______Athletic Coach Checkout

Coach Dakin/Athletic Liaison Done on or before May 19, 2017

______Department Chair Textbook Form

Ms. Thomas/ APDone on or before May 19, 2017

______Teachers’ Manuals, Teaching Resources kits and Department Chairperson Any Items Checked out with your department, and

Teacher’s Edition

Done on or before May 19, 2017

Teacher Name______Date______

______Special Education Checkout

Mrs. Powell & Mrs. Johnson/LTSE Done on or before May 19, 2017

_________Professional Learning obligations & responsibilities

Mrs. Powell /Professional Learning Liaison Done on or before May 19, 2017

______Room Inspection / List of Room Repairs/Inventory

Mr. Tarver/AP Done on or before May 25, 2017

______EOC and Final Grades postedfor EOC course only

Dr. Okpah Done on or before noon May 25, 2017

 

______Room Keys Key Access Card

Mr. Ward Done on or before May 25, 2017

______ID Card if not returning

Mr. Ward Done on or before May 25, 2017

______All Grades Posted for each student and class

Mr. Ward/API Done on or before 12:00 pm May 26, 2017

______Deficiencies/Failure List /Contact Logs in folder

Mr. Ward/API Done on or before May 26, 2017 12:00 pm

______2nd Sem.Grade Book Archived in Outlook 365

Mr. Ward/APIDone on or before May 26, 2017 11:00 a.m.

______Mailbox: Everything should be removed from the

Mrs. Gay/Secretary mailbox, Teacher Handbook/Summer Address

information.

Done on or before May 26, 2017

______1st Year Teacher Conference. Please email Dr. Jones to schedule if needed.

Dr. James Jones, PrincipalDone on or before May 26, 2017

All Check out forms are due to Mrs. Gaye on May 26, 2017

Please make sure that your summer contact information has been included before submitting the form.

All faculty must check out prior to leaving

Post Planning Schedule

Work Day 7:30 a.m. - 3:30 p.m.

Friday, May 26, 2017

8:30 - 12:00Grade make up Final Exams,Post Grades, Archive Grade books, Prepare Failure Reports,prepare deficiencies to be turned in, prepare parent contact logs, complete check out form.

12:00-1:00Lunch on your own

1:00-3:30Complete End of Year Check Out form.

All teachers must be completely checked out by the end of the day May 26

Please note that Stone Mountain High School will be under renovations throughout the summer and teachers will have limited to no access to the school building during this time. Please close out your classroom with this in mind.

Summer school will take place at Stone Mountain Middle School.

In an effort to reduce and minimize wait time when securing signatures for this closeout form, please work diligently throughout the month to secure signatures.