Range: PE (Range: Min $63,243 to Midpoint $86,900)

Financial Manager

Role: ATP

Level: 3

Range: PE (Range: Min $63,243 to Midpoint $86,900)

Purpose:

Manages the financial activities for Department of Pediatrics involving clinical, joint agreement funds, general funds, and designated and discretionary accounts. This includes 13 divisions in Pediatrics with $____ million in annual revenue. Performs comprehensive analysis and projections, relating to business or research trends, to improve Departmental operational and financial effectiveness. Oversees the development and monitoring of clinical, joint agreement funds, general funds, and designated and discretionary budgets for all divisions. Manages, with the Divisional Chief and Associate Administrator, the fiscal budget submission to the School of Medicine. Assists in grant financial planning and cost analysis, when applicable. Analyzes complex financial data to ensure efficient use of resources. Ensures compliance with university and/or agency regulations and restrictions. Provides leadership and training for new and existing department/divisional finance staff. This position supervises one individual, and reports to the Divisional Chief and Associate Administrator in the Department of Pediatrics

Job Duties/Responsibilities:

Financial Management, Planning, Analysis and Reporting: • Coordinates and assumes a leadership role in the development of Chairman’s Office budgets. Takes an active role in the development of the Department of Pediatrics fiscal year annual operating budget for submission to the Dean’s Office including, but not limited to, developing complex models, meeting with key stakeholders to ensure timely submission, reconciling schedules to ensure accurate submission and report preparation, responding to requests for information and report preparation. Familiar with Sponsored Research, Clinical, Discretionary and Unrestricted fund accounting principles within the University setting. • Responsible for the development and monitoring of operating funds, joint agreement funds, and designated funds budgets and projections, as well as minor and major capital submissions. • Prepares and defends budget proposals to departmental and divisional leadership. • Analyzes and interprets fiscal budget patterns, projects expenditures and revenue streams for all areas in the Department of Pediatrics. • Works towards revenue maximization by understanding and overseeing the use of various funding sources within the Department. • Analyzes results and recommends necessary budget adjustments and cost effective measures to divisional administrative managers. • Monitors and approves departmental expenditures throughout the fiscal year. On a monthly basis, reviews and reconciles expenditure statements for the Department’s clinical, designated and discretionary accounts. • Manages the Joint Administrative Agreement Funds, totaling approximately ______million, between the ______and Department of Pediatrics, including, but not limited to, reconciling funds, negotiating changes and requests on behalf of the Pediatrics communicating and resolving process deficiencies and ensuring appropriate documentation is maintained to support funds.
• Develops complex financial reports for forecasting and trending to assist the administrative managers and/or financial analysts in developing business plans for new and existing clinical and/or research programs within the Department. Develops business plans for divisions that lack resources or expertise to do so. • Interprets and reviews financial data to evaluate and determine financial performance and financial projections to assist Departmental leadership in making overall business decisions. • Analyzes complex financial data and extracts and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability. • Assimilates information from various sources to draw conclusions, to effect change in processes, procedures and reporting, and/or theorize downstream impacts. • Defines problems, collects data, establishes facts and draws conclusions with direction (as necessary from others). • Interprets technical and detailed guidelines, policies and procedures, as well as explains or describes moderately complex information and presentation materials. • Plans and conducts complex studies to determine cost and financial results of business activities and improves the operational and financial effectiveness of the Department of Pediatrics.
Information Systems: • Uses various software applications, including spreadsheets, relational databases, cost-accounting systems, statistical packages, and graphics packages to assemble manipulate and/or format data and/or reports. • Applies multi-application and integration techniques in computer systems to develop end user data sets and reports for financial decision making. • Designs complex financial reports utilizing the institution’s accounting system data and assists in the dissemination of information in various formats to key stakeholders, including MedVitals, automated emailed reports and server based data repositories. • Imports various data and creates complex database and spreadsheet reports for financial analysis. • Collaborates in the design of automated reporting tools, such as web-based management reporting systems (MedVitals), for financial, payroll, research, and clinical practice systems for various users and roles in the Department of Pediatrics.
Other: • Serves as liaison between the Chairman’s office and divisional leadership and finance staff. • Functions as a departmental resource, answering finance related questions and assisting divisions with financial tasks. • Trains new and existing finance staff to complete monthly financial reporting requirements and the annual budget. • Meets routinely with Department and Division leadership to share financial results, discuss areas of improvement, and propose plans to address weaknesses. • Communicates with appropriate internal and external administrative offices to ensure established procedures are followed. • Works in formal and informal forums with departmental personnel in issues related to human resources, grant administration, and financial management. • Applies working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies. • Other responsibilities as assigned.
Customer Service and Teamwork: • Is courteous and pleasant in person and on the telephone with coworkers, patients, visitors, faculty and all other customers. Utilizes proper telephone and electronic mail etiquette. • Serves as a representative of the Department of Pediatrics outside of the confines of the departmental office space. • Functions as a team player and works to maintain harmonious working relationships with coworkers, peers, faculty and all others. • Recognizes when peers, staff and colleagues need assistance and takes initiative to help. • Has high level of accountability for identifying, solving and following up on financial and other decision support matters. • Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the school/division/hospital. • Is sensitive to the interrelationship of both people and functions within the Department and across other Hopkins departments and entities. • On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area. • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. • Ability to maintain confidentiality. • Understands management questions being asked and develops analyses necessary to address the questions (or appropriately modifies the questions so that the results are useful for decision-making). • Supervises one University employee (or more, as assigned) and may direct the activities of staff or a function and/or represent the function at meetings. Includes periodic and annual review, goal setting, etc. for the supervised employee(s).

Qualifications:

Bachelor’s degree in finance, accounting, or other related field required. Five years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit required. Master's in a related field may substitute for experience. Additional experience may substitute for education

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.