QUOTE EVALUATION FORM

Requisition Number:

Buying What?
What you think it will cost?
< $50 / $ / No Quote required. This form not required
$50 - $1000 / $ / At least one to two verbal quotes to be requested. This form not required
$1001 - $15,000 / $ / At least two Quotes to be requested (Complete form and attachments and submit to Senior Administration Officer)
$15,001 - $200,000 / $ / At least three written* Quotes to be Requested (Complete form and attachments and submit to Senior Administration Officer)
> $200,001 / $ / This is not a Quote but a Tender (Work withSenior Administration Officer)
Note: Quotes are to be requested from Suppliers the Council considers can meet its requirements at competitive prices. Wherever practicable Local Suppliers (from the Shire) MUST be included in the quoting process
HAVE A JOB COSTING LESS THAN $15,000 AND CANT FIND ANOTHER SUPPLIER IN FAR NORTH QUEENSLAND? SEE THE SENIOR ADMINISTRATION OFFICER.
Specifications – What you are asking for… if extensive attach to this form.
When you need the quote by is part of the Specification.
Evaluation Criteria i.e. Price (including freight if applicable), Warranty, After Sale Service Requirements, Ability to Delivery within Certain Time-Frames etc… if extensive attach to this form.
Note: Evaluation Criteria must be supplied to the person when the initial quote is requested. Any changes to the evaluation criteria must be relayed to all parties. Any changes to the evaluation criteria after the quote has closed constitute a new quote and each person shall be asked to re-quote.
Quote Requested Of? / Written or Verbal Request? / Quoted Amount (Inc GST)? / 10% Locality Allowance? / Total Inc. GST Locality Allowance?
Company 1: / $ / $ / $
Company 2: / $ / $ / $
Company 3: / $ / $ / $
Company 4: / $ / $ / $
Company 5: / $ / $ / $
Company 6: / $ / $ / $

* Written may comprise of a fax, an email or a letter.

Quote awarded To:
Evaluated by the supplied criteria and in accordance with the five principals detailed in Section 106of the Local Government Act 2009, being:
o open and effective competition;
o value for money;
o enhancement of the capabilities of local business and industry
o environmental protection
o ethical behaviour and fair dealing
Additional Notes:
Work Order Number:
Check List:
  1. Copy of all written 'requests for quotes' attached to this form?
/ Yes/No
  1. Copy of all written quotes received attached to this form?
/ Yes/No
  1. Any additional communication between Tenderer and Council documented (as per Purchasing Policy), attached to this form, and registered in the appropriate TRIM folder?
/ Yes/ No
  1. All unsuccessful companies contacted and notified of outcome?
/ Yes /No
  1. Copy of this form (and all required attachments - above) tasked/given to Senior Administration Officer?
/ Yes/ No

All information supplied above is true and correct:

Name: / Date:

Quote Evaluation Form. March 2014. V4. 1