Quotation for the Provision Of: Network Analysis Software

Northern Lighthouse Board

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QUOTATION FOR THE PROVISION OF: NETWORK ANALYSIS SOFTWARE

REF: FAIS/NETA/1269

SCHEDULE OF REQUIREMENT & PRICING

Quotation Information

Introduction

This ITQ sets out the information required by NLB in order to assess the suitability of Potential Providers in terms of their technical knowledge and experience, capability/capacity, organisational and financial standing to meet the requirement.

Please be aware, NLB may request to visit your premises, or undertake any appropriate action required as part of the quotation evaluation and you may also be asked to attend an interview and make a formal presentation to the our project team.

No information contained in this ITQ, or in any communication made between NLB and any Potential Provider in connection with this ITQ, shall be relied upon as constituting a contract, agreement or representation that any contract shall be offered in accordance with this ITQ. NLB reserves the right, subject to the appropriate procurement regulations, to change without notice the basis of, or the procedures for, the competitive quotation process or to terminate the process at any time. Under no circumstances shall NLB incur any liability in respect of this ITQ or any supporting documentation.

Direct or indirect canvassing of any NLB Commissioners, NLB staff, public sector employee or agent by any potential bidder concerning this requirement, or any attempt to procure information from any NLB Commissioner, NLB Staff, public sector employee or agent concerning this ITQ may result in the disqualification of the Potential Provider from consideration for this requirement.

All information contained within this invitation to quote (ITQ) will be used to inform NLB’s project team relating to this project alone.

Potential Providers are advised to answer all questions. Therefore it is in your interest to ensure that your submission is complete at the time of sending. You may provide additional information, if relevant, with your ITQ submission.

Quotes must be explicit and comprehensive in their responses to invitation to quote and are advised neither to make any assumptions about their past or current supplier relationships with the GLAs nor to assume that such prior business relationships will be taken into account in the evaluation procedure. Submitted quotes will be evaluated solely on the evaluation criteria detailed.

Background Information

The Commissioners of Northern Lighthouses – operating as the Northern Lighthouse Board (NLB) and the Corporation of Trinity House (England, Wales, Channel Islands and Gibraltar) together with the Commissioners of Irish Lights (the whole of Ireland - are the General Lighthouse Authorities (GLAs) with responsibility, subject to certain provisions, for the superintendence and management of “all lighthouses, buoys and beacons” throughout their respective geographical areas including “the adjacent seas and islands....” within and beyond territorial waters. In all, the GLAs provide some 1,200 traditional aids complemented by a mix of radio navigation aids for the safety of all mariners engaged in general navigation irrespective of who pays for the service, the size or type of the vessel, her equipment fit, the competence of her crew, or her flag.

Through an agreement with the Government of the Irish Republic the three GLAs provide an integrated network of Aids to Navigation around the British Isles. This discharges both the United Kingdom and Irish Governments’ obligation under the International Maritime Organization’s Safety of Life at Sea Convention.

The costs of the GLA’s services are met from the General Lighthouse Fund (GLF). The income to the GLF comes mostly from light dues which are charged on commercial shipping at United Kingdom and Republic of Ireland ports. There is no provision for Exchequer funding except in the Republic of Ireland and in relation to guarantees under the GLAs’ borrowing powers. The Secretary of State for Transport has a duty to ensure the effective management of the GLF and enable the adequate provision of aids to navigation at the minimum cost.

The Northern Lighthouse Board carries out the functions of the Commissioners of Northern Lighthouses who are constituted in terms of, and are given certain powers and duties by, Part VIII of and Schedules 8 and 9 to the Merchant Shipping Act 1995. The subject matter of that Act is a reserved matter under Section 30 of and Schedule 5 to the Scotland Act 1998 and in terms of Section 29 of the Scotland Act 1998. The Board's affairs will continue to be subject to legislation passed by the United Kingdom Parliament. Ministerial responsibility will remain with the Department for Transport.

Under Section 193 of the Merchant Shipping Act 1995 NLB is the GLA for Scotland and adjacent seas and islands and the Isle of Man, and under Section 195 is vested with the responsibility for the superintendence and management of all lighthouses, buoys and beacons.Our Head Office is at 84 George Street, Edinburgh, EH2 3DA. We have a waterfront operating base in Oban on Scotland’s West Coast and it supports our ships and buoy maintenance work; and provides facilities for helicopters. We have smaller business premises in the Northern Isles.

The efficiency of our Aids to Navigation are measured against international standards set by the International Association of Marine Aids to Navigation and Lighthouse Authorities (IALA). IALA is a non profit, non governmental international technical association. IALA’s aim is to harmonize aids to navigation worldwide and to ensure that the movements of vessels are safe, expeditious, cost effective and harmless to the environment.

Within its area of jurisdiction as a General Lighthouse Authority, NLB has various powers and responsibilities in connection with the provision, maintenance, alteration, inspection and control of lighthouses, buoys and beacons, under Section 197 of the 1995 Act as amended. NLB also has Wreck Removal powers under Section 253 of the Act.

For further information please see our website:

Point of Contact

All enquiries must be addressed to Donald Innes at the address shown below and must be submitted in writing or by email. Suppliers should be aware that it will be the intention of NLB to circulate in writing to all interested parties all queries and enquiries received together with our response. The source of the question will not be disclosed and all Suppliers will be treated with confidentiality.

Donald Innes

Procurement Officer

Northern Lighthouse Board

84 George Street

Edinburgh

EH2 3DA

Email:

Standard Office Hours

Our standard hours are 8.45am to 5.00pm, Monday to Friday, excluding Public Holidays. We operate a flexible working hours system.

Our Terms and Conditions for the Purchase of Goods and related Services shall apply to any contract agreed, a copy is enclosed.

The closing date for receipt of quotation is Thursday 26th May2016 at Midday. You should note that NLB may seek amplifying information from suppliers, or from third parties in amplification of any part of the submission.

Background

The Northern Lighthouse Board is seeking a potential supplier to supply, implement and maintain a off the shelfNetwork AnalysisSecurity Software package, this security tool must have the functionality to highlight network security risks instantly in real time.

System Overview

The proposedNetwork Analysis Security Softwaremust be cost effective, user friendly, secure and accessible platform for the management of information security risks in real time.

Technical Requirements

Functionality and Features of Network analytical security software

Requirement Ref. / Business Need / Requirement Description / Comments
1 / Network analytical security software / Hardware and/or software application to monitor corporate network activity in real time, identify potential cyber threats, and create instant alerts when anomalies are identified
2 / Self-learning (unsupervised) / The application must be capable of unsupervised self-learning of standard network activity and adaptive to organisational normal business, and capable of recognising non-standard network activity.
3 / Provide threat alerts and automatic reports in real time. / Alerts and reports must be raised instantly and automatically in real time when threats are detected and statistical reports must be instantly available in real time
4 / Run in all business environments Windows/Linux/Cisco. / The application will be capable of detecting monitoring activity on various operating platforms, e.g. Microsoft Windows, Linux and Cisco as a minimum.
5 / Produce statistical and threat reports. / The application must provide reporting capabilities
Threat analysis over configurable time periods.
Custom reports
Reports export for publishing
6 / Packet analysis over multiple subnets / The application will analyse data packets in real time and operate within different subnets.
7 / Analysis support / Supplier must provide analysts to help identify and deal with threats identified between hours of 7:30am and 6:30pm 7 days a week.
8 / Comprehensive device connectivity monitoring / The application must identify all hardware and software connected to our network including; PC’s, phones, mobiles, Cameras, door control readers, wireless access points, firewalls, etc.
9 / The ability to analyse issues. / Detected threats must be clearly identified in a user friendly format to support accurate analysis.
10 / Application support / Technical support must be available during working hours as a minimum.
11 / Documentation / The supplier shall provide up to date comprehensive installation, configuration, administration and user documentation in electronic format

Operating Environment

Requirement Ref. / Business Need / Requirement Description / Comments
1 / Must function within NLB corporate network environment / The application must operate within a
Microsoft Windows/Linux/Cisco network environment.
Confirmation that the proposed software

Quality

System testing

Requirement Ref. / Business Need / Requirement Description / Comments
1 / System Testing / Supplier will fully test the installed application in the NLB environment and certify the application’s suitability and preparedness for User Acceptance Testing. Details of this element should be included within your proposal.

User Acceptance testing

Requirement Ref. / Business Need / Requirement Description / Comments
1 / Agreed testing period / System will be available for User Acceptance Testing for an agreed period of time after installation and prior to implementation sign off
2 / Warranty / The installed system will be covered by an agreed warranty period. Details of the warranty should be included within your proposal.

Performance

Requirement Ref. / Business Need / Requirement Description / Comments
1 / Meets specification / The application must perform as per the functional requirements specified in pages 4 -7 of this document, and must perform as specified and proposed by the supplier.

Deliverables

Requirement Ref. / Business Need / Requirement Description / Comments
1 / Network analytical security software / Network analytical security software
2 / Quality project management / Project must be managed under an agreed project management method
3 / Training / The NLB ICT team of 5 staff must be trained on functionality and use of the system. A training plan should be included within your proposal.
4 / Product life span / Product will be delivered and supported for an initial period of 3 years.
5 / Maintenance & Support / Between hours of 7:30am and 6:30pm 7 days a week, 365 days per year.

Contract Period

The contract period shall be three (3) years, with the option to extend for up to a further one (1) years. The contract shall commence on 31 May 2016. These dates are approximate and will depend on final agreement with the successful contractor(s).

All quantities referred to are indicative estimates of uptake only and NLB make no commitment to the actual quantities that will form part of any contract.

Award Criteria

Evaluation of Quotation Criteria and Relative Weighting

Price, Delivery Timescales (40%)

Criteria / Weighting
Price / 30%
Delivery/Timescales / 10%
Acceptance of Contract Terms / Yes/No
Returned all QuotationDocuments / Yes/No

Quality of Product(s) Reliability & Technical Documentation (60%)

Criteria / Weighting
Capability/Quality/Features/Functionality of Network Analytical Security Software / 30%
Comply and meets NLB Technical Requirements/Systems / 17%
Product Literature/Technical documentation / 2%
Installation, System Testing & Acceptance Testing / 4%
Staff Training / 2%
Maintenance & Support / 5%

Contract Pricing

This contract will have fixed costs for each item. The price shall be fixed for a minimum period of 12 months from the date of commencement of the contract. An annual contract review shall take place and the Contractor may submit a price variation for consideration. Any variation must be substantiated, no higher than the prevalent rate of inflation and if agreed will be fixed for the next 12 month period. All price or contract variation requests must be submitted in writing and address to Colin Brolly, Commercial Manager with a minimum of 28 days notice. Where applicable substantiating documents must also be included in the submission.

Any quantities referred to within this quotation document are indicative and shall make no commitment to any agreed quantities.

Timetable

Set out below is the proposed procurement timetable. This is intended as a guide and, whilst the NLB does not intend to depart from the timetable, it reserves the right to do so at any time.

Activity / Date
Quotation return / Thursday 26 May 2016
Quotation evaluation meeting / Friday 27 May 2016
Contract Award / 31 May 2016

Award Criteria

The criteria and weightings shall be used to assess the Quotations received, with a view to awarding the contract, the full evaluation matrix being used can be found in Annex V NLB reserve the right to award the Contract in whole or in part and to make no award of contract if necessary. NLB may appoint more than one contractor to meet the requirements.

Delivery, Installation & Commissioning

This contract will have fixed costs and delivery to Northern Lighthouse Board,84 George Street, Edinburgh, EH2 3DA.

Suppliers are requested to provide a pricing matrix giving full details of their proposals including their fee, the rates paid to sub-contractors and any alternative pricing methods for consideration. Please ensure the pricing provided details all costs that may be associated with this contract, NLB will not be liable for any costs that are not identified within your Quote submission.

Any quantities referred to within this quotation document will be indicative and official order(s) will be issued for requirements. NLB reserve the right to award this contract to a single supplier or multiple suppliers.

Sub-Contractors

Principal Contractors may wish to sub-contract parts of this contract. You are free to choose your sub-contractors but must advise NLB of all sub-contractors in writing and in advance of their sub-contract offer, NLB reserves the right to approve all sub-contractors in advance and sub-contractors cannot attend any NLB site without our prior approval. This will not relieve the Principal Contractor of any obligation or duty under the contract

Sub-Contractors and Assignment

The Contractor shall not sub-contract or transfer, assign, charge, or otherwise dispose of the Contract or any part of it without the prior written consent of the Northern Lighthouse Board. Where the Contractor enters into a contract with a supplier or sub-contractor for the purpose of performing the Contract or any part of it, he shall cause a term to be included in such contract which requires payment to be made by the Contractor to the supplier or sub-contractor within a period not exceeding 30 days from receipt of a valid invoice as defined by the contract requirements. The Northern lighthouse Board reserves the right to ask for information about payment performance and will provide a facility for subcontractors to report poor performance to the Northern Lighthouse Board and the Office of Government Commerce.

Termination

NLB reserves the right to terminate the contract by giving the contractor no less than 30 days written notice.

Contract Details

Please provide the following with your quotation submission:

Your tender proposals must include: -

A covering letter
Form of Tender
Annex II Declaration that Quotation is a Bona Fide Competitive Quotation
Annex III Form of Quotation
Annex IV Statement Relating to Good Standing
Product Literature/Technical documentation
Pricing Proposals within the Pricing Schedule
Any other applicable information.
Any further information you deem relevant, any qualification of quote or other supporting details.
Clear notification of any of the areas of our requirements that cannot be provided.
Installation, System Testing & Acceptance Testing Plan
All queries or requests for clarification should be sent to Donald Innes, Procurement Officer, NLB by email
Prices quoted must include the delivery charge to NLB, 84 George Street, Edinburgh, EH2 3DA