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QUESTIONS AND ANSWERS_ FEBRUARY 2018

FAS/ZS/MCD/TTLSERVICES/CON940

# / Question / Answer
1 / 6.1 Requirement 2: A4 Certificates, the paper specified in the ToR is 170gsm Peters Ivory Board. This Board only comes in a 256gsm. Should we quote on a plain board that is not ripple embossed and comes in a 170gsm or do we quote on the more expensive Peters Ivory Board 256gsm? / Bidders to please quote on Peters Ivory Board 256gsm
2 / 6.2 Requirement 2: A4 Certificates, The ToR indicates 60 000 copies in total but the pricing schedule would be 60 000 per year for a total of 120 000 copies. How many copies must we quote on? / Bidders to quote on 30 000 copies per annum which amounts to 60 000 over the 2 year period.
3 / 6.3 Requirement 3: Facts Newsletter – Electronic, The ToR asks for printing of the newsletter but the pricing schedule only indicates the electronic version and no printed version. Will this be printed and if so will you be amending the pricing schedule accordingly. / The newsletter is electronic. Bidders to only quote for content development as per the terms of reference and layout on an official electronic template. Fasset does not print its newsletter anymore, it distributes it electronically.
4 / 6.4 Requirement 4: Annual Integrated Report, 6.4.1.3 asks for CD copies how many are required. / 300 CDs
5 / 6.4 Requirement 4: Annual Integrated Report, 6.4.1.1 design of CV Cliché is included but no mention of if this should be printed and how many copies? Will you revised the pricing schedule to accommodate it? / The CD to be duplicated in 300 copies, and the design of the CD cliché to be in line with the design of the annual integrated report (AIR). The CD must have the AIR saved in a flipping book (e-Booklet) format, to also include the full annual financial statements
6 / 6.5 Requirement 5: DL Brochure, 6.5.3 quantity in the ToR is 2 500 per annum but the pricing schedule is 2 000, will you amend the pricing schedule? / Quantities to be 2500 per annum
7 / 6.9 Requirement 9: A4 document covers, 6.9.2 quantity is 12 000 each year but the pricing schedule indicated 4 000 copies. Is it 6 000 front covers and 6 000 back covers or 2 000 front covers and 2 000 back covers? Please confirm quantity. / It should be 12 000 fronts and 12 000 backs each year; this amounts to 48 000 printed document covers over the 2 year period.
8 / 6.12 Requirement 12: Stationery, 6.12.4.2 business cards, should we quote on one name only or will more than one set be printed at a time? / Bidder to quote for the layout of one name on an existing template. Production of 35 sets of 250 business cards per annum.
9 / 6.14 Requirement 14: Photography, should we quote for two different photoshoots one at a FASSET function and one styled shoot? Must we include the price of hiring 12 models in our quotation? / Bidders to quote for two separate photo shoots. One at a Fasset event; and the styled shoot to include props, studio hire, make-up and lighting. Fasset will provide its own models (beneficiaries).