State of Connecticut

Core-CT Project

Application:HRMS

Module:Payroll

Business Process:Administer Post Confirm Processes

Requirement Number:PY453

Requirement Title:Ability to report specific data on check stub and advice

Module Leads: Nancy Ribes, Josh Woodrum

  1. Requirement Description

Describe the requirement (gap). Include a description of the delivered PeopleSoft functionality.

The State of Connecticut currently reports certain data points to its employees on their check stub (PAY003) or direct deposit advice (DDP003). The State requires certain data to be removed from or added to the delivered report program.

  1. Business Need

Provide a justification for the requirement. Include information about frequency, volume, number of users impacted, etc.

There are several data points currently identified that either need to be added to the check and advice or removed. 1) The State of Connecticut does not print the social security number of the employee on the check for reason of personal security of that information. 2) The State does not print the bank name, account number, or address on the check. 3) Leave Accrual information needs to be printed on the check and advice stubs.

The priority of this requirement has been classified as High because it impacts all employees.

  1. Required By: (Y/N)

Federal __N__Agency __N__Bargaining Unit __N__

State Statutory _N___State Regulatory __N__State Procedural __Y__

  1. Requirement Priority

___High___(High, Medium, Low – please see “Requirements Prioritization Criteria”)

  1. Recommended Solution

Enter an “X” next to the appropriate category

______Process Solution

___Option Number

___X___Application Modification

__1_Option Number

  1. Explanation for Recommendation

Provide reasons for recommendation. Please do not re-state the description of the solution itself.

The State of Connecticut potentially pays over 70,000 employees every check date. It is logistically impossible to execute the proposed process solution due to the manual effort required for check data suppression and the volume of inquiries each agency would receive each pay period for additional information. There will be other changes to the check stub and direct deposit advices which will be included in this requirement.

  1. Organizational Impact of Recommendation

Describe the changes to the organization that result from the recommended solution. Include a description of any role, process, statute, or bargaining unit agreement affected.

Employees will need to be notified/trained on the new check and advice format.

  1. Process Solutions

Describe the possible Process Solutions. Include a description of impacts and benefits of each solution.

Option 1. Suppressed data will be blacked out manually prior to check distribution. Additional data will have to be provided at the agency level on a request by request basis.

  1. Application Modifications

Describe the possible Application Modifications. Include a description of impacts and benefits of each solution.

Option 1.

Modification Type : Batch

Complexity : Difficult

Description: Certain data points will need to be suppressed in the check and advice print programs (PAY003 and DDP003). Additional data points will be added to satisfy the State’s current practice of information reporting. All changes to check stubs and direct deposit advices will be included in this requirement.

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