Position Title:

(Temporary Appointment -TA) Administrative Assistant, Sanitation and Water for All (SWA), GS-4, WASH Section, Programme Division, New York, Headquarters

Purpose of the Post:

Under the direct supervision of the Coordinator, the Administrative Assistant performs a variety of communication, information gathering, monitoring, technical and administrative services in support of the SWA Secretariat in the WASH Section.

Major Duties and Responsibilities:

·  Assist in the preparation, follow up and information dissemination of SWA Steering Committee meetings, work-plans, documents and reports, including logistical arrangements and drafting of agendas and minutes and email correspondence with Steering Committee Members and other related stakeholders (including UNICEF WASH Staff). This includes support to the Chair and Vice-Chair including drafting correspondence and travel arrangements

·  Process all contracts and payments and monitor the budget and expenditures allocated to SWA and support the WASH Section budget focal point for preparation and operation of section budget, in consultation with the Chief. This would include review of monthly closure reports to verify, correct, and inform DFAM of actions to be taken; support in the monitoring of the programme budgets, expenditure available to the Cluster; Prepare period draft reports on budget expenditures and allocations for review by supervisors.

·  Assist in the organization of SWA events (workshops, conferences, meetings, etc.), as well as events to which SWA provides inputs, including travel arrangements;

·  Perform routine administrative duties to support the SWA Secretariat staff, in particular the Coordinator, and consultants. Set up meetings and appointments. Assist in the preparation of reports, correspondence, background materials, presentations and working papers. Make travel arrangements, including applications for visas as well as hotel accommodations, reservations, etc. for travellers.

·  Maintain extensive filing system to ensure documentation and archiving.

·  Assist with information dissemination including operationalizing and maintaining an effective information dissemination system and SWA contact database and drafting responses to queries.

·  Performs other duties as required.

Qualifications required:

·  Must be a US National, Permanent Resident of the US, or holder of a valid G-4 Visa

·  Completion of secondary education and at least four years of relevant work experience, or a Bachelor’s degree and at least two years of relevant work experience

·  Good knowledge of personal computers, applications, word processing and spreadsheet software

·  Tact, discretion, initiative, good judgment and ability to work independently

·  Good organizational skills and drafting ability

·  At least one year of experience closely related to support of programme activities, including the organization of international conferences and meetings an asset

·  Experience with web-development and web-research an asset

·  Knowledge of UNICEF/UN's rules, regulations and procedures an asset

Duration

Through 31 July 2012

Working Arrangements

Office-based position

How to Apply

If you have experience working in a similar capacity and want to make an active and lasting contribution to build a better world for children, kindly send the following to with subject line “TA - Administrative Assistant, SWA” by 20 October 2011.

·  A detailed curriculum vitae in English,

·  A completed United Nations Personal History form - P11 (which can be downloaded from our website at http://www.unicef.org/about/employ/index_53129.html) or UNICEF e-recruitment profile

·  A cover letter