This form is to be used to request recruitment action for a public service vacancy.For all positions, aposition description must be developed and included with this form for action to be initiated. The Department’s public service recruitment policy and other information including position description information is available on HRWeb at:Recruitment in the public service

Position Details – please supply the following:
Position Reference
Number: (E.g. 20006152)______ / Time Fraction: ______
(Example Full time - 1.0, or 0.4) / Classification:
Position Title: / Location (City): ______
Employment Type: Ongoing / Fixed Term
(Please Delete One) / Last Occupant: ______
(Name of last or current occupant)
Employment Duration:(No of months) ______
OR From:____/____/_____ to____/____/_____ / Group:
Division / Region:
Work Unit Name: / Work Unit Number:
Child Related Work: Yes / No
(Please Delete One).
Information, including a definition is available on HRWeb at:
Job Function (Select the relevant function from Attachment 1 Job Function)
Job Function:
(Candidates may search for jobs using the Job Function. It is important to select the appropriate Job Function to attract the most suitable candidates.)
Is position: New or Existing within establishment?
*Note: If new position, please confirm that funding for the position has been identified within the Group’s existing budget or attach confirmation of funding approval from the Budget & Financial Management Committee/Executive Board.
If accommodation is required, has the Corporate Accommodation & Facilities Branch() been contacted to plan the necessary arrangements?: Yesor No
If ongoing position, state reason for vacancy:
Substantive occupant ceased employment
Substantive occupant promoted/ transferred
Reclassified position*
New Project Name of Project:
New funding
Any other reason (please specify):
If fixed term position, state reason:
Employment to replace staff member absent on leave
Employment to replace staff member temporarily in another position
Employment to meet fluctuating needs and unexpected increased workloads
Employment to undertake a specific project with funding available for specified period
Employment to temporarily fill a vacancy where a suitable ongoing employee is unavailable
Employment to fill a vacancy while a review of an area is undertaken
Any other reason (please specify)

*Note: a reclassification of a position can only occur when position is vacant.

Position contact:

Name: ______Phone:

Advertising Action

(Select preferred option/s)

Careers with the Victorian Government

(Vacancies of more than 12 months must be advertised on and onthe Department website)

Department website

(Vacancies of more than 6 months must be advertised at)

Other Job boards/Print(e.g. Seek, MyCareer). Print advertisements are only permitted in Regional papers in accordance with Victorian Government policy.

(Provide details)

If using the Other Job boards/Print option provide:

Advertising charge code: / Entity
__ __ / Business Unit
______/ Account
______/ Project
______/ Department
______
EXECUTIVE DIRECTOR / REGIONAL DIRECTOR APPROVAL

I certify that this position is within approved staffing level and budget for the Division/Region.

Executive Director Signature Date: _____/____/_____

Deputy Secretary Approval

(Required for all public service recruitment action)

Deputy Secretary Signature Date _____/_____/_____

Website Advertisement

The position description will be linked to as an attachment. The following two sections will appear on the jobs board as a web page promoting the position.

To see the format of the advertisement: /
  • Go to .
  • Click on the top left corner of the page.
  • Click on the bottom left of the page.
  • Click a Position to view a job.)

Job Details (Job Summary)

Provide a job summary designed to attract candidates to the position (maximum 700 characters).

Position Details

Provide a brief description that will promote the position for the website (Maximum 3000characters). (See Attachment 2 Website Advertisement Examples). Include all key words to be searched by candidate within the first 1500 Characters. (E.g. Policy Officer, Accountant, Psychologist, Human Resources).

This statement will appear below the advertisement: For more details regarding this position please see attached position description. Candidates are advised that they should keep a printed copy of the position description as it cannot be accessed after the position has closed.

The Department is committed to diversity. The Department places considerable effort and resources into responding to the needs of staff with a disability. People from disadvantaged groups are encouraged to apply for this position

ATTACHMENT 1

Job Function
Please use one of the Job functions below in the Position Details Section
Accounting - Accountant
Accounting - Accountant - Assistant/Graduate
Accounting - Accountant - Audit/Bus. Services
Accounting - Accountant - Chartered/CPA (General)
Accounting - Accountant - Financial
Accounting - Accountant - Tax
Accounting - Accounts Clerk/Admin
Accounting - Accounts Payable
Accounting - Accounts Receivable
Accounting - Analyst
Accounting - Financial Controller
Accounting - Management
Accounting - Other
Accounting - Payroll
Accounting - Procurement & Inventory
Administration – Administration
Administration - Cabinet Support
Administration - Contracts Administration
Administration - Data Entry/ WPO
Administration - Management
Administration - Office Assistant/ Junior
Administration - Office Manager
Administration - Other
Administration - PA/ Executive Assistant
Administration - Reception
Arts & Sport - Administration
Arts & Sport - Management
Arts & Sport - Other
Arts & Sport - Policy
Arts & Sport - Service attendants
Arts & Sport - Sport & Recreation
Banking & Financial Services - Financial Planning
Banking & Financial Services - Funds Management
Consulting & Corporate Strategy - Strategy
Call Centre/Cust. Service - Call Centre Operator
Call Centre/Cust. Service - Customer Service
Call Centre/Cust. Service - Management
Call Centre/Cust. Service - Other
Call Centre/Cust. Service - Supervisor/Team Leader
Communications, Media & Marketing - Administration
Communications, Media & Marketing - Analyst
Communications, Media & Marketing - Design/ Graphics
Communications, Media & Marketing - Film/ Radio/ TV
Communications, Media & Marketing - Journalism/ Writers
Communications, Media & Marketing - Management
Communications, Media & Marketing - Marketing Comms
Communications, Media & Marketing - Media Booking
Communications, Media & Marketing - Other
Communications, Media & Marketing - Photographer
Communications, Media & Marketing - Promotions
Communications, Media & Marketing - Public Relations
Communications, Media & Marketing - Publishing
Community Services - Administration
Community Services - Community Liaison
Community Services - Disability Worker
Community Services - Management
Community Services - Other
Construction - Architect
Construction - Project Management
Consulting & Corporate Strategy - Analyst
Consulting & Corporate Strategy - Business Development
Consulting & Corporate Strategy - Consulting
Consulting & Corporate Strategy - Other
Consulting & Corporate Strategy - Policy & Planning
Economics - Analyst
Economics - Economist / Education & Training - Assessor
Education & Training - Course Accreditation
Education & Training - Curriculum Development
Education & Training - Education Development
Education & Training - Management & Administration
Education & Training - Other
Education & Training - Policy Development
Education & Training - Project Management
Education & Training - Research
Education & Training - Schools
Education & Training - Training
Education & Training - University
Education & Training - Vocational Edu. & Training
Healthcare & Medical - Allied Health - Speech Pathologist
Healthcare & Medical - Allied Health - Speech Therapist
Healthcare & Medical - Psychology/ Counselling
Human Resources - Change Management
Human Resources - General HR
Human Resources - Industrial Relations
Human Resources - Learning & Development
Human Resources - Management
Human Resources - OH & S
Human Resources - Other
Human Resources - Recruitment
Information Management - Knowledge Management
Information Management - Library Technician
Insurance & Superannuation - Management
Insurance & Superannuation - Other
IT & Telecommunications - Network & Systems
IT & Telecommunications – Other
IT & Telecommunications - QA/ Testers
IT & Telecommunications - Security
IT & Telecommunications - Systems Analyst IT & Telecommunications - Team Leaders
IT & Telecommunications - Technical Writers
IT & Telecommunications - Telecommunications
IT & Telecommunications - Product Management
IT & Telecommunications - Project Management IT & Telecommunications - Trainers
IT & Telecommunications - Website
Legal - Admin
Legal - Legislation Officer
Legal - Other
Legal – Solicitor
Police and Emergency Services – Other
Policy - Advisor/Analyst
Policy - Advisor/Analyst - Economic
Policy - Advisor/Analyst - Environmental
Policy - Advisor/Analyst – Infrastructure
Policy - Advisor/Analyst - Legal
Policy - Advisor/Analyst - Resources
Policy - Advisor/Analyst - Social
Policy - Other
Property and Land - Administration
Property and Land - Analyst
Property and Land - Other
Property and Land - Property Management
Records Management - Archivist
Records Management - Document Management
Records Management - Other
Regulatory and Compliance - Examiners
Trades & Services - Other
Trades & Services - Security
Transport - Courier/Driver
Transport - Fleet Management
Transport - Management
Transport - Operations
Transport - Other

ATTACHMENT 2

Website Advertisement Examples

Example 1

An exciting opportunity exists for a highly self-motivated team player to co-ordinate, research and administer a number of HR programs including corporate health and well-being, recognition and reward and the graduate recruitment scheme. The successful applicant will be able to review, enhance and administer HR programs effectively, assist in the development of new programs and possess sound written and verbal communication as well as analytical skills. The position offers development opportunities through partnering with other HR professionals in the Branch on a variety of HR projects and programs.

Example 2

To succeed in this role, you will have demonstrated customer management skills, an understanding of the education environment and strong policy analysis and interpretation skills. In addition, you will have excellent negotiation, interpersonal and communications skills and preferably be tertiary qualified in a relevant discipline with a sound knowledge of project management principles.

This is an excellent opportunity to use your skills and develop your career.

Example 3

The successful incumbent will have the ability to provide outstanding customer service, promote their extensive knowledge of transactional and relationship products and ensure that a customer is always made to feel welcome.

This is an excellent opportunity to develop your career and to have an impact on the Victorian education system.

Example 4

To be successful in this role you will be client focused and can be relied on for your strong influencing, diagnosing and decision making skills. Your capacity to establish and maintain productive and consultative relationships will be critical as will the ability to deliver outcomes and drive change in a complex environment. Demonstrated understanding of public sector HR issues, policies and processes is expected.

As an Assistant Manager, you will undertake a range of projects that will build our people capability. Additionally, you will support a designated client base and be relied on for the strategic human resources consulting and advisory service you provide in relation to a broad range of generalist human resources matters.

Example 5

This position plays a key role in contributing to achieving the Department’s priorities and complements the program of activities and policies across Government. You will also manage the Department's requirements in relation to Ministerial and Parliamentary processes and play a part in delivering a high quality service.

You will have a record of policy and statistical analysis and demonstrated understanding of the workings of government. Your capacity to build strong relationships and networks with agencies and government departments will be critical as will the ability to engage a team to deliver outcomes. Knowledge of labour market issues and public policy will be highly regarded.

Last updated12 December 2017