ATTACHMENT – I
(See regulation 2)
PUBLIC PROCUREMENT REGULATORY AUTHORITY (PPRA)
CONTRACT AWARD PROFORMA – I
To Be Filled And Uploaded on PPRA Website In Respect of All Public Contracts of Works, Services and Goods Worth Fifty Million or More
Ø NAME OF THE ORGANIZATION/DEPTT.______
Ø FEDERAL / PROVINCIAL GOVT.______
Ø TITLE OF CONTRACT ______
Ø TENDER NUMBER______
Ø BRIEF DESCRIPTION OF CONTRACT ______
Ø TENDER VALUE______
Ø ENGINEER’S ESTIMATE______
(for civil Works only)
Ø ESTIMATED COMPLETION PERIOD______
Ø WHETHER THE PROCUREMENT WAS INCLUDED IN ANNUAL PROCUREMENT PLAN? ______Yes / No
Ø ADVERTISEMENT :
(i) PPRA Website______Yes / No (Federal Agencies) (If yes give date and PPRA’s tender number)
(ii) News Papers______Yes / No
(If yes give names of newspapers and dates)
Ø TENDER OPENED ON (DATE & TIME) ______
Ø NATURE OF PURCHASE______Local / International
Ø EXTENSION IN DUE DATE (If any)______Yes / No
-: 2 :-
Ø NUMBER OF TENDER DOCUMENTS SOLD______
(Attach list of Buyers)
Ø WHETHER QUALIFICATION CRITERIA
WAS INCLUDED IN BIDDING/TENDER DOCUMENTS______Yes / No
(If yes enclose a copy).
Ø WHETHER BID EVALUATION CRITERIA
WAS INCLUDED IN BIDDING/TENDER DOCUMENTS______Yes / No
(If yes enclose a copy).
Ø WHICH METHOD OF PROCUREMENT WAS USED: - (Tick one)
a) SINGLE STAGE – ONE ENVELOPE PROCEDURE ______
b) SINGLE STAGE - TWO ENVELOPE PROCEDURE. ______
c) TWO STAGE BIDDING PROCEDURE. ______
d) TWO STAGE – TWO ENVELOPE BIDDING PROCEDURE.___
- PLEASE SPECIFY IF ANY OTHER METHOD OF PROCUREMENT WAS ADOPTED WITH BRIEF REASONS (i.e EMERGENCY, DIRECT CONTRACTING, NEGOTIATED TENDERING ETC.)
- WHO IS THE APPROVING AUTHORITY______
Ø WHETHER APPROVAL OF COMPETENT AUTHORITY WAS OBTAINED FOR USING A METHOD OTHER THAN OPEN COMPETITIVE BIDDING.
Ø NUMBER OF BIDS RECEIVED______
Ø WHETHER THE SUCCESSFUL BIDDER WAS LOWEST BIDDER__Yes / No
Ø WHETHER INTEGRITY PACT WAS SIGNED ______Yes / No
ATTACHMENT – II
(See regulation 2)
PUBLIC PROCUREMENT REGULATORY AUTHORITY (PPRA)
CONTRACT AWARD PROFORMA – II
To Be Filled And Uploaded on PPRA Website In Respect of All Public Contracts of Works, Services & Goods Worth Fifty Million Rupees or More
Ø NUMBER OF BIDDERS PRESENT AT THE TIME OF OPENING OF BIDS ______
Ø NAME AND ADDRESS OF THE SUCCESSFUL BIDDER______
______
Ø RANKING OF SUCCESSFUL BIDDER IN EVALUATION REPORT
(i.e. 1st, 2nd, 3rd EVALUATED BID). ______
Ø NEED ANALYSIS (Why the procurement was necessary?) ______
______
Ø IN CASE EXTENSION WAS MADE IN RESPONSE TIME, WHAT WERE THE REASONS (Briefly describe) ______
______
-: 2 :-
Ø WHETHER NAMES OF THE BIDDERS AND THEIR PRICES WERE READ OUT AT THE TIME OF OPENING OF BIDS______Yes / No
Ø DATE OF CONTRACT SIGNING ______
(Attach a copy of agreement)
Ø CONTRACT AWARD PRICE______
Ø WHETHER COPY OF EVALUATION REPORT GIVEN TO ALL
BIDDERS______Yes / No
(Attach copy of the bid evaluation report)
Ø ANY COMPLAINTS RECEIVED______Yes / No
(If yes result thereof)
______
Ø ANY DEVIATION FROM SPECIFICATIONS GIVEN
IN THE TENDER NOTICE/DOCUMENTS______Yes / No
(If yes give details)
Ø DEVIATION FROM QUALIFICATION CRITERIA______Yes / No
(If yes give details)
______
Ø SPECIAL CONDITIONS, IF Any
(Give Brief Description)
______
[F.No.2/1/2008PPRA-RA.III]