PUBLIC MEETING OF THE BOARD OF TRUSTEES
LONE ROCK SCHOOL DISTRICT #13
1112 Three Mile Creek Road • Stevensville, MT 59870
January 17, 2017 7:00 p.m. – Middle School Library
MINUTES:
1. Call to Order/Pledge of Allegiance
Silent Roll Call of Trustees
· Meeting called to order at 7:04pm
· Board present: Gary Leese, Paula Short, Nancy Preston, and Wayne Stanford. Trustee Ray Larson was not present.
1.2 Communications
· A card was signed by the Board to thank John Schmiedeke for snow plowing at the school.
· Gary Leese gave an update on the proposed ice skating rink as presented previously to the Board by the 4th grade class. He found out that the ice skating rink in Missoula was not school sponsored as proclaimed, but sponsored through the Missoula Parks and Recreation Department.
2. Public Comment/Agenda Placement of Visitors
Visitors may be placed on agenda at discretion of board chair
· Travis Hardy talked about distributing a survey to Lone Rock families that presented a possible school and park program for the summer.
3. Instructional Considerations and Reports
3.1 Superintendent Report
· None
3.2 Principal’s report - attached
· Spelling Bee – February 14th
· February is “I Love to Read” month
· Testing for grades 3-8 planned
· Sunny & Tania to attend a “Smarter Balanced” conference
3.3 Technology report – attached
· Jon Agosto stated that an e-mail monitor will be implemented for student accounts
3.4 Athletic Director report
· Nancy Preston moved to hire Art Perez and Cheri Hollist as girls basketball coaches for the 2016-17 school year. Paula Short seconded and the motion carried 4-0.
3.5 Transportation report
· It was noted that the recent bus repairs were less than $2400
3.6 Nutrition Report; Summer Food Program
· Michele Brunson presented the Summer Food Program proposal to the Board. She explained it would be a 4-day a week program partnered with EXCEL and possibly the Lone Rock Park (Ravalli County Park, Lone Rock Division).
· It was determined that a survey should be sent out to the public to access interest in the program.
4. Recognition
4.1 Penny Bertram – Stevensville Board
· Not present.
· The Stevensville School calendar has been approved for 2017-18
5. Minutes
Approval of the Minutes:
· Nancy Preston moved to approve the 12/20/17 regular board meeting minutes. Wayne Stanford seconded and the motion carried 4-0.
6. Approve Warrants
Approve payroll and claims
· Nancy Preston moved to approve the January claim warrants #32752 through #32785 (no gaps) and December payroll warrants #11201 through # 11233 (no gaps) and payroll warrants direct deposit #85375 through #85415 as well as a voided payroll warrant #11251. Paula Short seconded and the motion carried 4-0.
7. Financial Considerations
7.1 Business Manager’s Report
· Verbal report given by Jeannie Morgan. Additional duty items noted for the month included W-2’s, 1099’s, payroll quarterlies and year end payroll reports, and 2nd semester bus inspection reporting.
8. Policy Considerations
1st Reading/Adoption
8.1 Policy 4316 Accomodating Individuals with Disabilities
· Lone Rock School board policy does not address service animals.
· Various options to implement a policy were submitted for review.
· Distinctions were noted between a “service” animal and a “companion” animal.
· Nancy Preston moved to accept policy 4316 as first reading and to move forward with developing a policy for service animals. Wayne Stanford seconded and the motion
carried 4-0.
8.2 Update on Policies 1000-1300
· Karin and Wayne Stanford presented policies 1000-1300 with updates
· It was determined that it would be more beneficial to email the policies to the trustees for review
9. Personnel Considerations-
9.1 Hire Substitute
· Paula Short moved to hire Christina Terpenning as a para substitute. Nancy Preston seconded and the motion carried 4-0.
10. Other Board Business
10.1 Committee Updates
· Facilities Committee – meeting on Thursday.
o Paradigm Architects has submitted a proposal/contract. Will be available in April.
o Wayne Stanford moved to accept the contract and Nancy Preston seconded. The motion carried 4-0.
10.2 Historic Bell
· An update of the Sunday meeting was given
10.3 Resolution to call Election
· Nancy Preston moved to accept the Trustee Resolution Calling for the Election by Mail Ballot held on Tuesday, May 2nd, 2017. Wayne Stanford seconded and the motion carried 4-0.
10.4 Administration Configuration
· Suggestions briefly discussed
10.5 Retirement Incentives
· A motion was made by Wayne Stanford to propose a one time only offer to certified staff with at least 20 years of service at Lone Rock School, health insurance up to $600/month for up to three years to the first three qualified staff that apply. No second, motion failed.
· A new motion was made by Nancy Preston to propose as a one time only offer to certified staff the following:
o Up to three people with at least 20 years of service at Lone Rock School, three years of health insurance up to $600/month.
o In addition, a one time only lump sum payment of $100 per year of service at Lone Rock School
· Paula Short seconded and the motion carried 4-0.
· An amendment was made to offer a second option in addition to the first option.
o Paula Short moved to offer to certified staff a one time only offer of up to 4 years of health insurance of up to $600/month to those with at least 20 years of service at Lone Rock School. The option is offered to the first three qualified staff that apply.
o Nancy Preston seconded and the motion carried 4-0.
10.6 Snow Day Due to Weather
· Nancy Preston moved to approve the snow day on Monday, January 9th, 2017 as a paid work day. Paula Short seconded and the motion carried 4-0.
10.7 Superintendent Evaluation
· Not addressed
10.8 Future Agenda Items
· 2017-18 School Calendar for approval
11. Recess/Executive Session
12. Adjourn
· Meeting adjourned at 10:13pm
CERTIFICATION:
The above minutes were approved at a board meeting: ______,
and were approved by a vote of ____ for and ____ against.
Board Chair Signature (Gary Leese) Date
Clerk Signature (Jeannie Morgan) Date
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