Parley’s Park Elementary

Chair & Program Descriptions

6/13/2009

ART ENRICHMENT (Every other year – trades with Science Enrichment)

Program Description:

l  Art Enrichment is an after school arts program.

l  3 sessions, 1 ½ hours each for 3 weeks.

l  Ideally 6 or more classes are offered and then taught by various instructors from the community, i.e., tile making, dance, knitting, cooking, painting

l  Students will walk away with a finished product at the end of the 3 sessions.

Key Responsibilities:

l  Recruit instructors

l  Create brochure and registration form for parents and students

l  Recruit/manage parent volunteers (Ideally 1-2 per class and possibly 1-2 to help with snack distribution)

l  Make sure instructors fill out proper paperwork

·  Collect, check and collate payments and separate kids into classes

·  Get snacks organized for all participants/distribute during sessions

·  Assist and be available on the session days

·  Stay until all children are safely picked up

·  Make sure equipment and school facilities are in order after the sessions

·  Work with Treasurer on deposits/payments/disbursements

# of Chairpersons: 2

Program Timing:

l  Begin instructor recruitment in January(or earlier)

l  Registration material to go home in March

Busiest Month: April

BOOK FAIR

Program Description:

·  Two book fairs take place during the school year (during parent teacher conferences)

·  Fifty percent of money taken in comes back to the teachers/library/reading programs in the form of books (a $10,000 book fair =$5,000 for the school in the form of books

·  Book talks at the beginning of each book fair expose each child to different types of literature available at the book fair

·  Puts books in the hands of children to help excite them about reading

Key Responsibilities

·  Gather and schedule volunteers to work from 8:30am-7:00pm each day of the book fair (book fair runs for one week each semester

·  Coordinate with Scholastic and schedule book fair

·  Keep track of all monies taken in each night/money kept in safe in the office

·  Fill out financial report after each book fair

·  Attend two scholastic trainings each year

·  Set up book fair/pack up book fair

·  Take turns with other chairs manning the book fair and coordinating volunteers each day

·  Plan and give book talks to students in each grade level (Book Fairy)

·  Collate book fair flyers to distribute before each fair

·  Distribute order forms and books to teachers for an annual order/submit to scholastic and deliver ordered items to teachers

# of Chairpersons: 3-4

Program Timing: October, February (during each conference week) and several additional weeks working with teachers on their orders

Busiest months: October, February

BOOKS AND BEYOND

Program Description:

·  Books and Beyond is a nationally recognized program used to increase daily reading activity.

·  Student records nightly reading progress for seven weeks and is rewarded with a small prize after each stop.

·  Each student receives a grand prize and recognition at closing assembly.

Key Responsibilities:

·  Create theme, dates of program and corresponding titles for each of the seven stops.

·  Purchase incentive rewards for each stop.

·  Recruit parent volunteers for each classroom who will weekly distribute rewards to their assigned class and move the student markers along the game board wall.

·  Set up parent training (1 hour)

·  Update and distribute via e-mail parent/student/ room volunteer paperwork.

·  Organize and plan opening and closing ceremonies. Coordinate with Mr. Flynn and Mary Black (Head Custodian).

·  Create student markers and Game Board to record progress

·  Monitor room volunteers progress during program

·  Plan and distribute grand Prize for all children who complete all 7 stops.

Number of Chairpersons: 3

Program Timeline:

·  Early January : Begin Planning and recruitment of parent volunteers

·  Program usually begins after winter break and runs 8 weeks (spring break is excluded).

·  Closing rewards ceremony usually takes place in March or April and followed by final reward distribution.

·  Busiest Times: pre-planning sessions in Feb and in May for closing duties.

BULLETIN BOARD

The bulletin board committee is responsible for designing and/or coordinating the design of bulletin boards, in particular those in the front hallway. The chairperson or chairpersons are to either come up with designs for the boards which showcase student work or programs, or work with other PTA chairpersons, teachers, or students, to help publicize events happening within Parleys Park or within the school district.

Although several boards have had set themes in the past, there are no particular guidelines needed to be followed. In the past, one board has been consistently used to display student birthdays in a calendar fashion. The large bulletin opposite the office has shared use as a public announcement area and events listing. The remaining boards are empty slates that can be used for any designs!

At times, a teacher or PTA volunteer may request to use a board to publicize an event and will decorate it entirely, or request that we help them with a design. This chairperson role is enjoyable in that it allows for interaction with staff and students in a fun and creative way.

CHESS (Every other year)

Program Description:

·  Chess Club is offered every other year at Parley’s Park. The dates and day depends on availability on the PTA and school schedules.

·  We use an outside company “School House Chess” to come in and teach it. Also, all the money is paid directly to them.

·  The cost of this program depends on the number of weeks and amount of time we choose to go with.

·  PPES PTA does not make any money from this, but we also don’t need to get volunteers.

Key Responsibilities

·  Coordinate the dates and days between “School House Chess” and PPES PTA

·  Collect the money to give to School House Chess and count students enrolled

·  Be there each day the chess class is held and hand out snacks

# of Chairperson: 1

DIBELS Coordinator

Program Description:

·  DIBELS stands for Dynamic Indicators of Basic Early Literacy

·  School-wide reading fluency/speed/comprehension test

·  Occurs in Media Center over 1 ½ days in September, January, and May

·  Parent volunteers assist by bringing classes to Media Center, matching testers with children, gathering and organizing test booklets

·  3 shifts – a.m. and p.m. Day 1, and a.m. Day 2

Key Responsibilities:

·  Work with Reading Center Specialist(Sherie Gibson) to coordinate

·  Recruit 3 – 4 parent volunteers per shift

·  Match class rosters against class test takers to ensure every child takes test

# of chairs: 1

Program Timing: 1 ½ days in September, January, May

DIRECTORY

Program Description:

·  School directory of student’s name, class, home address, phone number, neighborhood, parents name, email address

·  School directory of school district contact info, PPES teachers/staff, PTA chairpersons/calendar

·  Printed on paper with three hole punch to put in district wide binder

Key Responsibilities:

·  Create/Copy and Disperse a Handout containing all ordering information in PTA packet in August

·  Data entry of all information

·  Design layout

·  Proof-read for accuracy

·  Take to Copy Depot for printing

·  Put finished copies into binder for distribution (no binder if student has older sibling)

·  Distribute to classroom

Key to Success:

·  Check with Copy Depot first for margin requirements

·  See last year’s copy for example

·  Extra binders in PTA room (in art cabinet)

Number of Chairpersons: 2

Program Timing: August – October

Busiest Month: September

F4ED Chair (Foundation for Education – Math)

Program Description:

·  After school math program using Singapore Math Curriculum

·  Run by F4ED out of Northern CA

·  Classes in the Media Center

Key Responsibilities:

·  Be liaison between PTA, parents, and F4Ed personnel

·  Work with F4ED staff to set-up after school schedule

·  Fill out required paperwork to use school facilities

·  Ensure instructors have fingerprint/background check

·  Ensure instructors have correct class rosters and know what to do in emergency

·  Half page bulletin in PTA Membership packet

# of chairs: 1

Program Timing: After school September/October – May

Busiest Time: August September/May (Set next year’s schedule in May, help with program start Aug/Sept)

FALL FUN FESTIVAL

Program Description:

·  Plan a Halloween-themed festival for the parents and students of Parley’s Park.

·  Provide activities, crafts, games, entertainment, and treats in peanut-free environment

Key Responsibilities:

·  Coordinate date of the event with Principal, PTA, Decorations Chair, and possibly Book Fair Chairs

·  Notify janitors and lunchroom ladies of the date of festival.

·  Distribute flyers to promote the event.

·  Distribute flyers for donations for the event (candy, decorations, poster contest, cakes, baked goods, prizes, and ice cream)

·  Secure 40-45 volunteers to run the games, activities, crafts, and food stations

·  Create games, crafts and spook alley.

·  Secure entertainers and inflatable for the event.

·  Secure prizes/candy for games, and spook alley.

·  Secure cakes and baked goods for cakewalk.

·  Secure pumpkins and craft supplies for craft table.

·  Check all donations for peanut free products.

·  Use PTA cashbox for handling $$ night of the event. Be sure office can be opened to store cash box in safe

# of Chairpersons: 2-3

Program Timing: September – October

Busiest Month: October

FIELD DAY

Program Description:

·  Half day towards end of school year where 1st-5th grade engages in fun outdoor games

-Kindergarten does own field day independent of this PTA event

·  Have backup indoor plans based on weather

·  Approximately 20 stations of games (rotate every 7 minutes)

·  Bullhorn/whistle and stopwatch needed

Key Responsibilities:

·  Recruit 30 volunteers to help with game stations on Field Day

·  Check supplies with gym teacher (2-3weeks in advance)

·  Borrow additional items as needed (or purchase)

·  1-2 water stations & 1 popsicle stations

-Order 500 popsicles 1 week in advance from local grocery store

-Borrow 1-2 water coolers and purchase 500 Dixie cups per station

·  Teacher and parent flyers 1 week in advance with dates

·  Map of all stations created for volunteers

·  Station map distributed to teachers one day in advance

·  Set up 1 hour ahead of event; each station cleans itself

# of Chairpersons: 1

Program Timing: ½ day during last week of school

Busiest Month: May 15th-end of school

FLUORIDE DISTRIBUTION PROGRAM

Program Description

BEGINNING OF THE SCHOOL YEAR

·  Send home letter of interest, in English and Spanish. (I have been sending the forms to the Hispanic families through ESL for the last 2 years and have had MUCH higher participation from that group)

·  Gather letters of interest and organize by grade, teacher, yes or no, if they donated $ or not.

·  Record all above information in a notebook.

·  Tally total numbers for each class and grade to order fluoride. (1st, 2nd, 3rd graders get 5ml amount, 4th and 5th get 10ml amount) Total grades 1, 2, 3 numbers and total grades 4, 5 numbers. Multiply each by number of weeks in the school year for total amount to be ordered.

·  Order Fluoride from Dentist (I am currently working with Dr. McKee's office) *This part takes a lot of follow up!

·  Instruct teachers and/or volunteers how to administer fluoride.

WEEKLY

·  Copy classroom lists of participants, count out appropriate numbers of fluoride containers and napkins for each class

·  Distribute fluoride to teachers (in mailboxes)

ONGOING

·  Update participant lists throughout the year as needed.

FOREIGN LANGUAGE PROGRAM

Program Description:

·  An after school program that provides a unique opportunity for children to learn a foreign language and become exposed to a different culture.

·  Classes are 30 minutes either before or after school two times per week.

Key Responsibilities:

·  Recruit foreign language teachers during summer prior to school start.

·  Work with PTA to establish program cost.

·  Make fliers in early September for all school students (except Kindergarten) to register for program. Copies can be made in school office and placed in each teachers mail box.

·  Ensure all enrollment fees have been collected and that children are entered into classes appropriate for their skill level.

·  Each month provide treasurer with payroll information. This can all be done via email.

·  Organize end of year Market event. Children earn money from country throughout the year and they use this money earned to purchase fun toys at this Market event.

·  Provide teachers with fliers regarding Market event and purchase Market items from Dollar Store or someplace similar. A budget is given for this event.

·  Organize end of year teacher gifts. Can be gift certificate.

Number of Chairpersons: 1

Program Timeline:

·  Begins first week of October and ends the first week of April just prior to Spring Break.

·  Busiest Times: September when recruiting participants and the last week of classes when organizing Market event and teacher gifts.

FUNDRAISING CHAIR(TRAVEL CLEAN/Tanger)

Tanger Bucks

This position requires the volunteer to coordinate with Tanger Outlet Center personnel on the distribution/selling of coupon books. We usually let Student Council run the required event.

The volunteer would need to pick up the coupon books to be sold, handle the money earned, update marketing pieces and display pieces around the school.

GREEN TEAM

JUMP ROPE

MASTERPIECES IN ART

Chair Responsibilities

·  Responsible for coordinating Grade Chairs and assisting them in coordinating volunteers for each grade. Assist in recruiting volunteers and be available to assist and answer questions regarding classes as they come up.

·  Ensure Grade Chairs restock the art boxes; assist in restocking, if necessary.

·  Work with the Materials Chair to ensure that all materials are in stock. Check resources throughout the year, and coordinate with Materials Chair reordering of supplies.

·  Go over curriculum for each grade and related artists. Work with volunteers on revising/fine tuning curriculum as needed.