PTA Minutes – Wilson High School

Board Meeting, January 13, 2014

Hillsdale Brewpub

Chantal Wright, President, called the meeting to order at 7:00pm.

In attendance: Chantal Wright, Maureen Berrie-Lawson, Leslie Baird, Leanne Hartman

Grant Requests - Chantal Wright

  • All grant checks handed out to recipients. Receipts are needed for reimbursement. Generic receipt forms will be placed in PTA Mail Box at Wilson.

PTA Paperwork - Chantal Wright

  • Paperwork completed

Treasurer’s Report – Kathy Jennings

  • Report e-mailed to board members

General Meeting Discussion – Chantal Wright

  • Meeting will be held on Feb. 10, 2014
  • Membership Count – Leanne Hartman will bring this to every meeting. She can get final count from Karen Russell
  • Auction details will be discussed at this meeting
  • Peer Counseling students will speak at the event. They will show video and discuss their group and services.
  • At May general meeting – Maija Ryan will discuss her program concerning at risk youth.
  • Principal will discuss state of school

8th Grade Family Night – Chantal Wright

  • Feb. 13th, 2014 – Should PTA speak at the event? Chantal will talk to principal about this.
  • Maureen suggested having a table at the event which advertises various fundraising events.
  • Request table be close to “Green Scene” cafe.

Volunteer Coordinator Discussion – Chantal Wright/Leanne Hartman

  • Leanne will give Matt Schiewe a call to discuss volunteer list. The list needs to be completed.

Hospitality – Chantal Wright

  • Staff breakfast to be held Jan. 27th, 2014.
  • Hospitality should set up for pancake breakfast – includes griddles.
  • Information and need for volunteers needs to be distributed via e-mail newsletter and blasts. Chantal sent e-mail to Hospitality Committee to ask about this.
  • PTA would like cookies at 8th Grade Family night and PTA general meeting on Feb. 10th.

Parent Education Night – Chantal Wright

  • Feb. 18th, 2014
  • Raphael House will be speaking at the event.

PTA Clothing Center – Chantal Wright

  • Need to advertise request for coordinator and volunteer event – Feb. 27, 9:30am – 1:30pm at Marshall High School, 3905 SE 91st Ave., B60. Leslie Baird will send out e-mail notification for this need.
  • The main office notified Chantal that the donation barrel in the office is overflowing. Maureen will go in this week to sort and send it to the Clothing Center.

PTA Auction Discussion – Chantal Wright

  • Wine Wall – Maureen agreed to coordinate. She will contact Korkage Wine shop to discuss arrangements – discount and storing of wine at their shop. Last year this was a 20% discount to persons purchasing wine for the “Wine Wall.” The school can store wine also if packaged so it is concealed. Leslie Baird will send poster to Maureen also.
  • Raffle Item discussion – tickets will sell for $10 a piece. Item will be a wooden car made to look like “Game of Life” piece. Bottles of liquor will be placed in the wooden car. Could we purchase alcohol from distributor associated with the Auction? Chantal will bring raffle tickets to Feb. meeting for board members to sell.
  • Beach houses – Leslie Baird will ask Jan Spalding if she is donating her beach house to benefit the PTA.
  • Huckleberry Inn donation – Leslie Baird will follow up on this.
  • Mountain Cabin – Maureen will contact Brian Sahler about donating his cabin to benefit PTA
  • Pardy Beach House – Chantal will follow up on this possible donation.
  • Maureen can follow up on other companies/persons who donated last year. Info is on the list provided by Auction Committee. Also, Maureen offered to obtain lists from groups who are not participating in the auction this year. She can also obtain the whole Auction donation list.

Scholarship Committee – Chantal Wright

  • Andrea Bradbury is the Chair
  • She needed list of people interested in volunteering. She can contact last year's volunteers. Chantal sent e-mail to Chair about this.

“Trojan Trot” Discussion – Chantal Wright

  • Fundraising run to be sponsored by “Boosters” and PTA.
  • Held Aug. 17, 2014 on Practice field or new field.
  • Kid lap will be held also.
  • T-shirts will be given to participants. There will be an entry fee.
  • PTA wants these monies to go towards painting of auditorium and new curtains. (Chantal will get quotes from private contractors to see what cost might be. PPS cost was approx. $18,000.)
  • Chantal will discuss details of event with Jolene Schmidt-Howard Booster President.

Auditorium Fundraising Discussion – Chantal Wright

  • Snowman Foundation Grant – Leanne Hartman offered to look into this and write grant.
  • Maureen will check with Linda Doyle to see if there are other grants to apply for. She will also see if WAAC can provide monies toward Auditorium improvement.

“Papers Movie” Discussion – Chantal Wright

  • Showing of movie needs to be rescheduled. Ayesha Freeman, VP is coordinating this.

Next General Meeting – Monday, Feb 10, 2014

Meeting adjourned at 9:10pm by President, Chantal Wright

Minutes respectfully submitted by Leslie Baird, Secretary