Job Advert

Job Title:Protocol & Logistic Officer

Department:Human Resources

Business Unit: Pan-Atlantic University/Lagos Business School

Reports To:Head, Human Resources

Directly Supervises:Drivers

Position Type:Regular/Permanent/Full Time

Purpose of Position: To manage administrative and support services for the smooth running of the office. To provide excellent logistics and protocol services for the School.

Ensure that resources are efficiently optimized and administrative operational cost reduced.

ESSENTIAL DUTIES/KEY JOB ROLES AND RESPONSIBILITIES

These include but not limited to the following:

  • Develop and manage effective system for transport and logistics in the School. Ensure efficient use of drivers and pool vehicles. Responsible for arranging airport pick-ups.
  • Develop and manage relationship with service providers to ensure uninterrupted services delivery and value for money (e.g. Courier agencies; Car service and rental stations, etc).
  • Responsible for the supervision of drivers and any other staff that may be assigned to the unit.
  • Develop and implement proposals for service improvement. Track car millage and motoring costs.
  • Develop and implement approved budget for the services. Monitor budget spending and provide reports.
  • Responsible for ensuring all the school’s vehicles are in good working condition.
  • Monitor the activities of the mailing unit to ensure full compliance with procedures and processes.
  • Provide liaison for processing of visas and travelling documents for staff on official trips.
  • Responsible for the processing of flight tickets in line with policy.
  • Responsible for processing payments and follow-up with Accounts on all payments
  • Assist with HR administration – filling, database management, temporary staff letters, letters of introduction and HR score card report.
  • Any other relevant duty that will be assigned by the line manager from time to time.

KEY PERFORMANCE INDICATORS

  • Efficiency in service provided.
  • Reduced cost/value for money for services.
  • Ratings of Business Process Audit
  • Feedback from customers
  • New initiatives introduced for service improvement

SKILLS REQUIREMENTS

  • Communication skills
  • Interpersonal skills
  • Organizing and planning skills
  • Team leadership
  • Flexibility to work schedule
  • Proficiency in the use of computer
  • Knowledge of business process review
  • Customer services skills
  • Negotiation skills

QUALIFICATIONS

At least a university degree or its equivalent in anyfield

Professional Qualification

NIL

EXPERIENCE

Minimum of five years of work experience in a similar position or in an administrative position. Experiencein managing service providers and travel desk will be an advantage.

SALARY GRADE

Administrative

APPLICATION

Applicants are to forward their CVs to on or before Thursday, January 25, 2018.