Property Services Term Maintenance Contract
Pre-Qualification Questionnaire (PQQ)
1 Introduction and background
As an organisation that has expressed an interest in tendering for the Requirement, this PQQ assesses your technical and professional capability and eligibility. For further details please refer to:
· Appendix A – Good Standing Statement.
· Appendix B - Evaluation Criteria
· Appendix C - Selection Criteria Chart
· Appendix D – SBC Testimonial Template
1.1 In your response to the PQQ, you will need to demonstrate that you have the appropriate qualities, values and resources to successfully deliver the Requirement.
1.2 Prospective tenderers must complete the STATEMENT RELATING TO GOOD STANDING – GROUNDS FOR OBLIGATORY EXCLUSION (IN ELIGIBILITY) AND CRITERIA FOR REJECTION OF CANDIDATES - in accordance with Regulation 23 of the Public Contracts Regulations 2006 as contained in Appendix A
2 The Procurement Programme
2.1 The key dates and procurement programmes is as set out in the table below:
Event / DateAdvert EOI & PQQ / 25th February 2015
EOI & PQQ closing date / 23rd March 2015
Issue of tender document / 31st March 2015
Closing date for tender returns / 28th April 2015
Tender evaluation / 30th April 2015
Interviews / 21st May 2015
Contract award / 17th August 2015
Contract commencement / 1 October 2015
Contract End date / 30th September 2018 possibly 2020
3 Instructions on provision of information
3.1 You should complete and provide all the details for the organisation that it is proposed would enter into the contract with Swale Borough Council.
3.2 All PQQs must be returned by email for the attention of Eva Harris at Swale House, East Street, Sittingbourne, Kent, ME10 3HT. Email:
3.2 Size of e-mail should not exceed 20MB. Please indicate if sending more than one e-mail (1 of ? e-mails).
4 Organisational information
Organisation nameType (Legal status)
Registration number and Year of registration (as applicable)
Address / registered address
Contact name
Telephone
Web- site
5 Economic and financial information
5.1 Details of existing insurance cover and policies – minimum requirement Public Liability £5,000,000, Employers Liability Insurance £10,000,000, and Professional Indemnity insurance £2,000,000.
6 Technical and/or professional ability
6.1 Please provide details of three previous relevant contracts undertaken most recently (preferably within the last year) together with names and addresses of clients / referees (preferably from the Public Sector). Please also include a testimonial from each referee regarding this work. Please ensure that Referees have no objections to the Council contacting them during the pre-qualification stage for reference purposes. (Maximum 15 points)
Client Organisation name and address / Reference contact name, telephone number and email address / Approxvalue & date work undertaken / Brief description of works / services / Testimonial Attached?
Y/N
1.
2.
3.
6.2 Please provide details of relevant experience [No more than one page of A4 using an Arial 11 font.] (Maximum 20 Points)
6.3 Please attach proof of any accreditations the company has to confirm competence in carrying out term maintenance work and in Health and Safety management. (Maximum 25 Points)
7 Equal Opportunities
7.1 Is it your policy, as an employer, to comply with your statutory obligations under the Equalities Act 2010 and, accordingly, your practice not to discriminate against someone on grounds of their sex (including gender reassignment), sexual orientation, marital status, race, nationality, ethnic origin, religion, beliefs, disability, pregnancy or childbirth or because they are a member, or not, of a trade union, or a part-time workers. Yes/No
7.2 In the last three years, has any finding of unlawful racial discrimination been made against your organisation by any court or industrial tribunal?
Yes/No
7.3 In the last three years, has your organisation been the subject of a formal investigation by the Commission for Equality and Human Rights, Commission for Racial on race, gender, disability, sexual orientation, faith or belief and age set out? Yes/No
7.4 Do you observe as far as possible the Commission for Equality and Human Rights, Commission for Racial Equality, Disability Rights Commission or Equal Opportunities Commission Codes of Practice, which gives practical guidance to employers and others on the elimination of racial discrimination and the promotion of equality of opportunity in employment, including the steps that can be taken to encourage members of the ethnic minorities to apply for jobs or take up training opportunities? Yes/No
8 Health & Safety Policy & Other Issues
8.1 The Service Provider shall provide all risk assessments and Safe Methods of operation for delivering the service. The Service Provider will be requested to provide his revised annual risk assessments electronically.
8.2 The Council requires all its suppliers and contractors to comply with all relevant Health and Safety legislation and standards and that you properly manage all Health and Safety risks specific to this contract.
8.3 Does your company comply with the Health & Safety at Work Act 1974 as amended? Yes / No
8.4 Please confirm that your company agrees to co-operate with Swale Borough Council, where required, to ensure you also adhere to the Council’s Health and Safety policy. Yes/No
Swale Borough Council’s Health and Safety Policy
8.5 Does your organisation comply with the following minimum health & safety standards -
● Implement effective health and safety policies and procedures. Yes/No
● Operate an adequate health and safety management system including a designated 'competent person' to provide advice and guidance. Yes/No
● Provide appropriate health and safety training for staff. Yes/No
● Ensure processes are in place to sufficiently assess the competence and capabilities of sub-contractors to work safely. Yes/No
● Ensure effective monitoring processes are in place. Yes/No
9 Other Issues
Has your company/organisation been involved in any actions in employment tribunal, the European Commission, Office of Fair Trading, HM Revenue & Customs, the Information Commissioner’s Office, the Financial Services Authority or for any breach of environment, health and safety law over the past three years? If so, please provide details.
Yes/No
10. Staff Experience
10.1 Provide details of the office structure and relevant staff resources within your company/organisation and subcontractors suitable for delivering the Maintenance Contract, including details of their location, technical qualifications and range of relevant experience. (Maximum 30 Points)
10.2 How would you ensure that sufficient numbers of suitable staff and operatives were available to meet emergency, urgent, and routine response times? (Maximum 10 Points)
Statement Relating to Good Standing
The statement relating to good standing contained in Appendix A (below) must be signed and returned with this document.
Declaration
I am authorised by the Tendering Organisation to supply the information given in this P.Q.Q. response. I declare that, at the date of signing this declaration, the information given is complete and accurate to the best of my knowledge having made reasonable enquiries.
Swale Borough Council has our permission to:
· carry out all necessary actions to verify the information provided; and
· to pass any information provided to a third party commissioned by the Council for the purposes of evaluating our responses.
I acknowledge that:
· it is an offence to give or offer any gift or consideration to employee of a public body as a reward or inducement in relation to the awarding of a public contract and that such action will give the Council the right to exclude a Tendering Organisation from the procurement process; and
· any price fixing or collusion with other bidders in relation to the project shall give the Council the right to exclude a Tendering Organisation from the procurement process and may constitute an offence.
Signed:
Name:
Position:
Organisation:
Date:
*Failure to complete this form, provide reference points or provide non conforming answers may lead to your exclusion from the bidding process.
APPENDIX A
STATEMENT RELATING TO GOOD STANDING – GROUNDS FOR OBLIGATORY EXCLUSION (IN ELIGIBILITY) AND CRITERIA FOR REJECTION OF CANDIDATES - in accordance with Regulation 23 of the Public Contracts Regulations 2006
We confirm that, to the best of our knowledge, the organisation named below is not in breach of the provisions of Regulation 23 of the Public Contracts Regulations 2006 and in particular that:
Grounds for mandatory rejection (ineligibility)
The organisation named below (or its directors or any other person who has powers of representation, decision or control of such organisation) has not been convicted of any of the following offences:
(a) conspiracy within the meaning of section 1 of the Criminal Law Act 1977 where that conspiracy relates to participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(b) corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906;
(c) the offence of bribery;
(d) fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of:
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985;
(v) defrauding the Customs within the meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or
(vii) destroying defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968;
(e) money laundering within the meaning of the Money Laundering Regulations 2003; or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive.
Discretionary grounds for rejection:
The organisation named below (or its directors or any other person who has powers of representation, decision or control of such organisation) confirms that:
(a) being an individual is not bankrupt or has not had a receiving order or administration order or bankruptcy restrictions order made against him/her or has not made any composition or arrangement with or for the benefit of his/her creditors or has not made any conveyance or assignment for the benefit of his/her creditors or does not appear unable to pay or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986, or article 242 of the Insolvency (Northern Ireland) Order 1989, or in Scotland has not granted a trust deed for creditors or become otherwise apparently insolvent, or is not the subject of a petition presented for sequestration of his/her estate, or is not the subject of any similar procedure under the law of any other state;
(b) being a partnership constituted under Scots law has not granted a trust deed or become otherwise apparently insolvent, or is not the subject of a petition presented for sequestration of its estate;
(c) being a company or any other entity within the meaning of section 255 of the Enterprise Act 2002 has not passed a resolution or is not the subject of an order by the court for the company’s winding up otherwise than for the purpose of bona fide reconstruction or amalgamation, or has not had a receiver, manager or administrator on behalf of a creditor appointed in respect of the company’s business or any part thereof or is not the subject of the above procedures or is not the subject of similar procedures under the law of any other state;
(d) has not been convicted of a criminal offence relating to the conduct of his/her business or profession;
(e) has not committed an act of grave misconduct in the course of his/her business or profession;
(f) has fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the organisation is established;
(g) has fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established;
(h) is not guilty of serious misrepresentation in providing any information required of him under this regulation;
(i) in relation to procedures for the award of a public services contract, is licensed in the relevant State in which he/she is established or is a member of an organisation in that relevant State when the law of that relevant State prohibits the provision of the services to be provided under the contract by a person who is not so licensed or who is not such a member.
Where applicable, the Candidate is registered with the appropriate trade or professional register(s) in the EU member state where it is established (as set out in Annex IX B of Directive 2004/18/EC) under the conditions laid down by that member state.
Tick here to agree to the above
Organisation's name
Position
Date
* In the UK this condition is satisfied by registration with Companies House or a declaration on oath that the Candidate is carrying on business in the trade in question in the UK at a specific place of business and under a specific trading name.
Appendix B – Evaluation Criteria
a) The selection process will be undertaken by a panel of assessors consisting of up to 3 representatives from Swale Borough Council with assistance from external consultants as necessary. Selection will be based on ’pass’ or ‘fail’ criteria for Questions 7, 8 and 9 and a maximum of 100 points for Technical Questions 6.1, 6.2,10a,10b and 11. Any areas that are judged to have not met the criteria will be marked as ‘fail’ and is likely to lead to exclusion from the shortlist.
b) The following criteria is mandatory and failure to meet the minimum requirements may automatically exclude your company. Existing or written assurance to provide, Public Liability of a minimum £5 million and Employers Liability of at least £10 million. Employees Liability Insurance. Professional Indemnity £2million (if applicable)