Property Manager, Oxford (Part Time) - Job Description

Property Manager, Oxford (Part Time) - Job Description

Salary range: £16,920 - £19,440 a year working 27 hours a week (full time equivalent£23,500 - £27,000based on working 37.5 hours a week), depending on skills and experience.

Working Hours: Part time working 27 hours a week, split regularly over five days a week.

Location: Head Office, The Old Music Hall, 106-108 Cowley Road, Oxford, OX4 1JE (occasional travel)

Apply: send completed Applications (in Word format only) to

Closing date: 9am on Wednesday 14th February 2018

Interviews: Wednesday 28th February 2018, at The Old Music Hall. No agencies.

Overview of the role

The Property Manager plays an important and responsible role within The Old Music Hall (OMH), which is Ethical Property’s third largest property and the location of its head office. You will ensure that OMH remains a well managed, efficient and attractive place for our tenants to be based, as well as playing a key role in monitoring our environmental performance. You will be line managed by the Regional Manager.

The Ethical Property Company

Founded in 1998 we knew that there had to be a better way of managing property and we wanted to show that you could run a company successfully on social and environmental values as well as being profitable. All of which has led to us being one of the UK’s leading social businesses, providing workspaces across the country for approximately 1,000 organisations, including some of the UK’s most influential charities, not-for-profits and social enterprises.

Our buildings are as diverse as our tenants, including a former music hall and even an old train station, within them we are able to offer a wide range of workspaces from single desks, inspiring office space and retail units through to places to learn. Some of our properties also provide amazing conference spaces, housed in everything from a converted department store through to former factories. Although our spaces are individual, they have lots in common; all are managed to high environmental standards, close to public transport and provide shared resources that encourage collaboration. Tenants are able to benefit from flexible and transparent contracts, we take care of facilities so our tenants can concentrate on their own work.

Being successful has allowed us to pay a regular dividend to our shareholders and increase our buildings long term value. Attracting additional investment is key to our ambitious plans for growth, aiming to at least double the size of our portfolio by 2020.

Job Description

Property Management

You will be responsible for:

Being the first point of contact for tenants’ queries, helping to establish and maintain excellent communication with our tenant organisations in theOld Music Hall (OMH)
Ensuring that the building is presented to a very high standard at all times
All building-related issues, communicating these effectively to contractors and ensuring timely and cost-effective resolution of all building-related problems
Procuring and implementing contracts for routine maintenance for plant/machinery and services and for carrying out routine periodic testing of fire systems, legionella prevention, etc.
Facilities management within the building such as cleaning (including the line management of our Cleaners), fire safety systems, security systems, waste and recycling provision, liaising with our IT provider EthicalIT (EIT), and internal building signage
Compliance with Health and Safety legislation including risk assessments, fire risk assessments, testing of health and safety systems and equipment
Approving invoices
Ensuring centre documentation is adequately maintained, including Codes of Practice, Building Logs, Periodic Inspection sheets, and Plant Service and Maintenance documentation

Managing moving in/out of tenants, and showing prospective tenants around the building
Any other duties related to the management of OMH as required.

Environmental Reporting and Utilities Management

You will be responsible for:

Liaising with colleagues,as required, on the production of utility usage charts and environmental performance charts
Identifying potential usage issues with Property Managers and/or Centre Managers.

Other responsibilities include

Attending regular Property Manager meetings and other company-wide events such as; the Employee Conference, Equality and Diversity training, Company Induction Days etc.
Joining in with general head office tasks such as answering the phone, letting visitors into the building, dealing with the post, etc.
Other duties as required, in line with the role.

Person Specification

The successful candidate will need to demonstrate the following:

Essential Skills/Experience:

Excellent organisational skills and the ability to prioritise work, multi-task and remain flexible
Experience of line management
Good standard of spoken and written English
Strong communication skills, with experience of communicating at all levels
Good level of numeracy
The ability to act quickly and effectively using own initiative
Ability to be a team-player
Trustworthinessand reliability
A commitment to providing a quality service to customers
Good IT skills, particularly Microsoft Outlook, Word and Excel.

DesirableSkills/Experience:

Experience of risk assessment for health and safety purposes
Commitment to social and environmental issues
Some experience of working in social and environmental sector
Some experience of working in facilities management.

Contractual Details

This is a permanent contract with a three-month probationary period. The post is part time working 27 hours a week split regularly between Monday and Friday. The salary range is £16,920 - £19,440 a year for 27 hours a week (FTE £23,500 - £27,000), depending on skills and experience.

Benefits include pro rata; 25 days holiday entitlement rising to 28 over time, in addition to all public bank holidays. We also offer a 3.5% to 7% company contribution to a pension, 2 x salary death in service benefit, a free company bicycle scheme with bicycle maintenance costs, childcare vouchers, season ticket loans, interest free personal loans, as well as other benefits.

Head Office, The Old Music Hall, Oxford (location of role)

With its beautiful and traditional façade, The Old Music Hall stands out amongst the many eateries and independent shops for which the Cowley Road has become famous.The building itself has always had community at its heart.

Originally built in 1898 as a public hall, library and three shops, it has since been a music hall, theatre and cinema, as well as home to Blackwell’s Book Shop. Today, as well as being our Head Office, almost 40 other fantastic organisations work within its varied and atmospheric offices - mainly charities, social enterprises and small local businesses.

Our Commitment

We are committed to providing an enjoyable, relaxed and productive working environment. Equally, we expect that our employees are serious about the commitment they make to the company and their colleagues.

Applications

Please visit our website to download the Application Pack, email your completed application in Word format only, to the stated closing date and time.

Important Information for Candidates

We use the person specification to shortlist candidates. Ensure you make full use of section two of the Application Pack to identify how you meet the person specification.
You must be eligible to work in the UK in order to apply for this role. We cannot support visas.
Submit your Application Pack in the current Word document; we are unable to process applications in any other format. Applications received in the wrong format, including pdfs will not be accepted.
We do not accept applications from recruitment agencies.
We do not use the equal opportunities form for shortlisting purposes, this is for monitoring purposes only.

Contact Details

The Ethical Property Company, Old Music Hall, 106-108 Cowley Road, Oxford, OX4 1JE

T: 01865 207810 E:W:

Property Manager, Oxford (Part Time) – Job Description (Jan 2018) Page 1 of 3