Property Management Solutions

P.O BOX 2014

Lexington SC 29071

803-996-4846

January 30 2014

Timberlake Annual Meeting

7 PM Harbison Multi- Purpose room

The Timberlake HOA held its annual meeting on January 30 2014 at 7M at the Harbison Recreational Center, in the multi – purpose. Frank Allen called the meeting to order at 7:07 PM and there were 14 members present and 5 proxies for a total of 27 voting members.

Proof of notice the meeting was submitted by way of the letter everyone received by mail.

The reading of the minutes was motion by Sue Love and a second by Barbara Mikell to approve and the minutes were given to members and not read.

Frank Allen introduced the current Board of Directors:

Frank Allen – President

Peg Kollmann – Vice President

Sue Love – Secretary

Barbara Mikell – Liaison

Tony Barfield discussed the Budget for the previous year and the budget for the current year. Expenses and the budgets were passed out to each member so that they could follow along.

Tony then spoke to the members about the process of collections, and how they allow thirty days before filing liens and then foreclosures if approved by the board.

A motion was made to approve the budget and a show of hands by the members seconded the motion. The budget was approved.

A power point presentation was presented by Tony Barfield to conduct the remaining portion of the meeting.

Old Business –

Vinyl siding project update- All buildings have been completed and the members were informed that the balconies were in the process of being completed. The members were also informed that the lights and screens would still be completed but that they were on hold until the balcony repairs were completed.

Common Areas- members were reminded that the common areas are the property of the HOA and that everyone should be respectful of those areas. No storage of items and no trash should be left in the common areas. No parking of trailers or storage bins unless approved by the HOA.

Parking – Parking is assigned at Timberlake and all vehicles including those that are renting should have a parking pass. Each owner has one numbered space in front of the unit and one space across in the unnumbered spaces. All visitors should park in the unnumbered spaces and should notify the Management Company if they are going to be staying longer than 3 days.

Fireplaces- members were reminded that no fires are to be built in the fireplaces as the chimneys have been removed from the buildings.

Cameras- members were reminded that the cameras are real and that they are enforced. Members are ask to notify the HOA or the management company if they see any activities that look out of place.

Pets- pets are to be on a leash and are to be walked off the property. All owner must clean up behind they pets. Maximum of 2 pets are allowed at Timberlake.

New Business –

(Not on agenda but discussed) Dish receivers are not allowed in Timberlake as of December 1 2013. All Dish TV receivers prior to this are grandfathered in, however if the person moves and the service is discontinued, then the Dish will be removed.

Lights/ Parking lot – we are still working on parking lot lights to get a waiver from Harbison to change them to a brighter type fixture. Currently they are an older style that is no longer made.

Entrance repair / Parking lot repair- members were informed that the entrance to the phase one parking lot would be repaired with concrete in the next few weeks. They were also informed that phase two parking lot would need to be repaired and resurfaced in the coming year. The parking lot is in bad shape and the drainage is failing around building 7.

Gating community- this was just put out to the community for input and to see how the members would respond to the idea of gating Timberlake. The response was fairly positive. The cost for this project would run approximately $50000.00.

Regime fees- the possibility of increasing the regime fees was brought to the member’s attention and a full explanation of why the HOA would have a reason to raise the fees. There were several questions about how we spend the money, but were answered satisfactorily. The members were informed that Timberlake was not keeping up with the cost of living and that at some point we would not be able to continue maintaining and saving for future projects if the fees were not increased. We also explained that the HOA has been a very good steward of its money and has spent wisely to continue to maintained and make improvements to the community.

Elections of the board followed New Business. One nomination was received from the Floor, Novell Pettus and seconded by Barbara Mikell. Only two positions were up for elections and Frank Allen and Peg Kollmann were nominated and motioned for another 2 years.

The New Directors for the 2014 year are:

Frank Allen

Peg Kollmann

Sue Love

Barbara Mikell

Norvell Pettus

The meeting was adjourned at 8:17PM.