Project Request Version>
Project Request
Document Purpose
The purpose of the Project Request is to capture an issue or idea that has been identified by either a customer of IT Services or by IT Services itself. Sufficient information should be provided to enable an informed decision to be made on whether or not to take the request forward.
Title
Provide a short, meaningful title for the proposed project.
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Requestor
Provide your details in the table below.
NameRole / Job Title
Department
Contact Details
Issue / Idea
Description
Provide an outline of the current issue / idea, including a description of what is being requested. What are the drivers for this project? What are the consequences of NOT providing a solution for the issue?
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Areas Affected
What areas of the University are affected by the issue / idea? Is there an existing IT system in use?
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Timeline
Are there any specific timescales that need to be considered? For example, to meet a statutory requirement for a given date or to avoid a particular time of year.
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Funding
Are there any funding streams available that might cover some or all of the project costs, whether internal to the University or external to it?
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Customer’s Prioritisation
To aid the assessment of this request, it is recommended that brief information is provided under the following sections.
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Alignment with Strategy
How does the proposed project contribute to the University’s strategy?(the University’s Strategic Plan 2013-18 is available at
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Compliance
Are there any legal or regulatory compliance issues?
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Expected Benefits
Indicate any of the following broad categories of benefit that are expected to be delivered by a solution to the issue / idea. Provide any additional detail below the table.
Category for benefitProcess improvement
Cost savings
Innovation
Risk avoidance
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Main Contact
Provide the details of the main contact for this request in the table below.
NameRole / Job Title
Department
Contact Details
Document Revision History
Version / Date / Author / Comments
Document Approval
Name
Head of Department
Date
Signature / (alternatively enter information on how the approval was obtained)
Submitting the Project Request
Once completed, the Project Request should be sent to the IT Services’ Portfolio Management Office (PMO) mailbox at .
IT Services
This section is for completion by IT Services.
Alignment with Strategy
How does the proposed project contribute to the University’s IT strategy?
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PMO Code
This code will be provided by the Portfolio Management Office following the submission of this Project Request, to uniquely identify the project.
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IT Board
Where applicable, what IT Board does the proposed project report into?
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Resource Requirements
If known at this time, what resources are required to complete the Scoping stage?
Resource type(and name where identified) / Effort (days)
Project Manager
Other roles, please state
Project Request template v0.6
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