G.O.E.S. Project – Good on Emergency Situation

070401/2010/579105/SUB/C4

MEETING IN SOFIA (BUL)

Sofia, March6-7,2012

Tuesday,March 6th, 2012

Arrival of the partners in the morning

Venue: Arena di Serdica Residence hotel
Address:1000 Sofia, 2-4, Budapeshta Str., Telephone:+359 2 810 77 77 - Reception desk
Welcome coffee and snacks / 14:00 – 15:00
3rdFinancial/Administrative Session– Meeting Agenda
-Work plan: state of implementation of the project activities.
-New distribution of duties following the change to the partnership structure.
-Financial officer report: state of the art of financial reporting procedures.
-Project budget, state of expenditure and possible/required budget modifications.
-Reports by the referent from each partner.
Reading, approvaland signature of the minutesof the meeting.
Participants: ProjectManager, Financial/AdministrativeHeadsfrom each partner.
Coffee break / 15:00 – 16:45
3rd Steering Committee Meeting – Meeting Agenda
-Introduction of the Committee members.
-Illustrationof the G.O.E.S. state of implementation.
-Illustration of the state of the art concerning the procedure of replacement of the partner FCVRE by Marche Region in the dissemination and communication activity.Acknowledgement of the modified Partnership Agreement
-Considerations on the state of the art concerning the technical implementation of the GOES workplan.
Reading, approvaland signature of the minutesofthe meeting.
Participants: representativesappointedby eachpartnerasmembersof the Steering Committee or their delegates. / 16:45 – 17:45
Gala dinner / 20:00 – 23:00

Wednesday, March 7th, 2012

Venue: Sofia Municipality Address:1000 Sofia, 33, Moskowska Str., Conference Hall
Technical Group – Session Agenda
Purpose: focusing the technical issues concerning the alert system that is being structured and the technical criticalities/solutions to apply to the systems in use in the different partners’ countries (Italy, Spain, Bulgaria).
- Presentation of technical expertise of each institution and of the technological and organizational system with which the project will interrelate
- Discussion on the technical activities developed/to be developed according to each partners’ role.
- Planning the implementation offuturetechnical activities to finalize the system and test it.
- Technical check concerning the application of the new system to the systems actually used by the partners (compatibility).
- Discussion focused on issuesconcerningthetechnical aspects of the alert system to be developed.
Each partner will introduce materials and slides showing the technical functioning of the actual systems and their technical evolution with the application of the new alert system.
Coffee break / 9:30 – 12:00
Discussion and Conclusion / 12:00 – 12:30
Press conference
- Journalists from the local newspapers and media will be invited.
- Verification of the necessary technical applications and tools.
Participants: Political representatives from the Municipality of Sophia, Members of the GOES Steering Committee, Project Manager, Personnel Responsible fortechnical andadministrative/financial implementation of the project.
A text will be handled to journalists to promote knowledge of the project and of the alert system which is being structured. / 12:30– 13:15
Working lunch / 13:30–14:30
Site visit in the Sofia Center for Urban Mobility / 15:00 – 16:00
Touristic tour in the city centre / 16:00 – 17:30
Dinner in the city center of Sofia and greetings / 20:00 – 22:30