Procurement Coordinator Job Description
The ID/Procurement Coordinator will accurately purchase goods and other equipment for our hotels while searching for the highest quality merchandise at the lowest possible purchase cost.
What are we looking for?
To be successful in this role, the ID/Procurement Coordinator should maintain the interpersonal skills, behaviors and values that follow:
• Previous experience working successfully in a purchasing capacity/procurement role.
• Previous Interior Design experience within the hospitality industry.
• Experience in building and maintaining excellent relationships with suppliers.
• Experience in increasing profitability through successful implementation of a strategic approach to purchasing.
• Excellent communication skills.
• Accomplished problem solver with superior analytical skills.
• Leads by example with a collaborative and professional work ethic.
• Desire to provide excellent service to internal/external customers.
Position Responsibilities:
• Manage the purchase of all goods and equipment that the hotel requires and according to brand standards.
• Forecast procurement needs.
• Purchase the right goods and materials at the right price, at the required quality, and in the right volume to ensure a cost-effective purchasing model while maintaining appropriate quality standards and specifications.
• Work with hotel management to improve the purchasing process to help reduce waste and improve profitability.
• Build, develop and manage vendor relationships and assist in building effective partnerships with manufacturers/suppliers.
• Review quotations; negotiate prices, delivery terms with our manufacturers and suppliers.
• Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
• Maintain procurement files in orderly fashion and updated regularly.
• Maintain price lists and product knowledge.
• Discuss defective or unacceptable delivered goods with internal leadership team, manufacturers and transporters to determine cause of problem while taking corrective and preventative action immediately.
• Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase.
• Attend site meetings.
Skills/Qualifications:
• Successful track record of delivering results in the areas of cost reduction, service levels, and quality and inventory levels.
• General understanding of basic construction documents, furniture floor plans and FF&E specification manuals.
• General comprehension of various Manuals (i.e. lighting matrix, plumbing matrix, finish index, etc.)
• Coordinate all architectural finishes with Project Manager.
• Strong comprehension of hospitality design.
• Proficient in Microsoft Windows, Word, Excel, Outlook, etc.
• Knowledge and experience with construction documents, bids and permits.
• Experience effectively working with a diversified supply base.
• Demonstrated ability to handle multiple tasks simultaneously.
• Exceptional organizational skills and ability to meet deadlines.
• Results-oriented team player with a high level of integrity and focus.
• Strong analytical and negotiation skills.
• Displays confidence in resolving complex technical/design issues and provides guidance to team members.
• Effectively works through others to accomplish project tasks and achieve expected results.
• Represents BPR Properties in a confident and professional manner as the primary contact for general design coordination and project deliverables.
• Knowledge of budgeting and accounting principles and practices.
• Excellent verbal and written communication skills.
• Proficient use of MS Office Tools (Word and Excel).
• Teamwork
• Strong follow-up abilities
• Coordination, planning and organizing
• Maintains flexibility to travel as required.