Process for Requesting Clinical Transcripts from the School of Nursing & Midwifery

Needed When: /
  • Applying for Nurse or Midwifery Registration in Australia and America

  • Applying for Nurse or Midwifery Registration in another country

  1. Go on-line and complete the required application process to the relevant Registration Board for the country to which you are applying.
  2. Send a request to the NUI Galway Student Information Desk for an original copy of your exam transcripts.This can be accessed at the following web link:

If you require clinical transcripts in addition to the exam transcripts:

Please indicate when you make your original application for the exam transcripts, askingfor the exam transcripts to be forwarded on to the relevant person in Nursing to be combined with the clinical transcripts (this is needed for all applications for Registration with any International Nursing Board) :

Undergraduate Programmes / Higher Diploma in Midwifery
Bernard McCarthy
Lecturer/Allocations Officer
School of Nursing& Midwifery
ArasMoyola
National University of Ireland, Galway
Tel: +353 (0)91-493817
Skype Name: bernard.mccarthy00
E-mail: / Ann Fallon
Lecturer/Course Co-ordinator
School of Nursing& Midwifery
ArasMoyola
National University of Ireland,Galway
Tel:+353 (0)91-495601
E-mail:
  1. Send an email requesting the clinical transcripts and transcripts of theoretical hours to the relevant contact above.

In the email you need to provide the following information:

  • Your full name (to which you were registered as a student)
  • Date of birth
  • Programme which you completed (state Galway/Portiuncula group if relevant)
  • Date of commencement and Date of completion
  • Where you are applying for registration
  • Full address to which the transcripts are to be sent.

If the transcripts are for a country which accepts the documents from you as part of the application process, clearly state this in your email and we will send the transcripts to your address, which you must provide.

Please Note: the American and the Australian registration clearance organisations will only accept programme validation records (clinical and exam transcripts) sent directly from the University.

  1. We will send you an email to confirm receipt of your request for the clinical transcripts. It is your responsibility to request the exam transcripts from the Student Information Desk.
  2. A second email will be sent when the combined clinical transcripts and the exam transcripts have been posted.
  3. We would recommend that you follow up with the registration body two weeks after receipt of the confirmation of postage to ensure that they have received the transcripts.
  4. Contact the relevant individual within the School of Nursing & Midwifery if there is any delay or issues arising during this process.

Please allow between two to four weeks for the processing of the documentation in the School of Nursing & Midwifery.