Contract Works Insurance
Procedure for Obtaining Contract Works Insurance Certificate
Go to the JLT website and follow instructions to access the Contract Works Facility.
NB:IfyouexperienceproblemsopeningtheJLTwebsitepleasecheckthatyourcomputerallows‘pop-ups’.This linkistoawikipagethatshowshowtodisable‘pop-ups’invariousapplications.
Contract Works Website
Screen will appear like this
Contractor: To find the Contractor click on pencil to see if on database and if not click on book to add a contractor to the database.
NB: Do not try to type the contractor name in the above box.
If you have problems with finding or adding a contractor see pages 4 and 5
Helios or PMIS Project Number(s):
(i)For Ministry projects: Please make sure you are inputting the Helios number(s) or PMIS number when entering the projectdetails:
- Helios numbers start with 2 and have six digits e.g.204561
- PMIS numbers start with 1 and have six digits e.g.174565
If you do not have the Helios / PMIS number please contact the School Property Advisor.
If a Helios number has not been issued before work is due to start enter “TBA” in the Helios or PMIS No field and advise JLT as soon as the number is known.
(ii)For Board funded projects: please enter “BoT Funded” in the Helios or PMIS No. field.
Project Manager: Full name
PM Email Address: Project Manager’s email address
Local Office: Click on drop down tab to find Ministry office
School: If you know the School’s number type this in the box and hit ‘Enter’. Alternatively, click on the pencil and search by letter.
If more than one school showing click through the pages at bottom left until you come to the correct school and then double click to enter the school name into the box.
NB; Schools with same name have region or town in brackets.
Start Date: Works commencement
End Date: Practical Completion (do not include the ‘defects period’)
Works Description: A short summary of the work to be undertaken.
Non Standard Description: covers additional work picked up in this project.
First MoE Project: click in box if this is the Ministry’s first project with the contractor.
Example
Work Category: E.g. MoE workstream.
Cost Category: Contract Price for each category and cost of Principal Supplied Materials (exclude GST).
Sub Contractor: Name each known by highest value (limit 4) and show brief scope of work.
Sub Contractor Costs: Breakdown beside each named sub contractor.
Submit or Exit to cancel/lose changes and quit.
On acceptance the Contract Works Insurance Certificate will be sent to the Project Manager’s and Contractor’s email address*. Each certificate issued has a unique number.
* Note:
The website issues the confirmation directly to the contractor’s email address to ensure that the contractual requirement (for the Principal to supply evidence of Principal’s insurance to the Contractor) is satisfied. The website also issues a copy of the certificate to the Ministry and JLT.
The website will also issue confirmation to the Project Manager, if their email address has been entered, but if a copy is needed you can contact JLT on 04 495 8210 or email (advise name of school and contractor).
Finding a Contractor (where a previous record exists)
1.Click the pencil icon and a pop-up boxappears
2.Check the “search using criteria”box
3.Clear the first box; type “Company N” (will auto fill); type the first name of the contractor you are searching for in the next box; hit“Enter”
4.If the contractor you want is shown then click the link and continue to complete details ofworks.
5.If the contractor you want is not shown you will need to add a new record (see followingpage).
Adding a Contractor (where no previous record exists)
1.Click the book/green crossicon
2.The following pop-up boxappears:
5. Then go to instructions on page 4 and find the contractor you have entered.