Form F/2.1-A
GADSDEN STATE COMMUNITYCOLLEGE
Procedure for Managing PotentialConflicts of Interests
GeneralProvision
FulldisclosureandconsultationregardingpotentialconflictsofinterestisinthebestinterestofGadsdenStateCommunityCollegeanditsemployees.However,GadsdenStateCommunityCollegerespectstheprivacyofitsemployeesanddoesnotwishthemtodisclosefinancialorpersonalinformationthatdoesnotrelatetoapotentialconflictofinterest.Anyemployeewhoreceivessuchfinancialorpersonalinformationintheprocessofdisclosureisresponsible to takereasonable steps to maintain the confidentialityof such information.
Evaluating Disclosures
Thoseevaluatingdisclosuresateachlevelofreviewneedaframeworkfordeterminingthe permissibilityofactivitiesand for assessingthe degree to which disclosed activitiesmayposerisktoGadsdenStateCommunityCollege.Belowisalistofsuggestedquestionsfortheinitialdetermination. Otherquestions related to specialcircumstances should beaddedasappropriate.
a.Istheemployeeinvolvedinasituationand/orcircumstancethatarenotincompliancewiththepoliciesoftheBoard of Trustees,the Alabama Community College System, the College,and Stateand Federal laws?
b.Is the employee involved in a situation that might raise questions of bias,inappropriate use ofCollege assets or otherimpropriety?
c.Isthereanyindicationthattheemployees’obligationstotheCollegearenotbeingmet?
d.Doestheemployeeappeartobesubjecttoincentivesthatmightleadtoconflictsorbias?
e.Has the employee inappropriatelyrepresented theCollege to outside entities?
f.Isthereanyindicationthattheemployeehasimproperlyfavoredanyoutsideentityor appears to haveincentive to do so?
g.Could the employee’s circumstances represent any possible federal or stateviolation(s)?
h.Could the proposed activitywithstand public scrutiny?
i.Has all relevant information concerningtheemployee’sactivitiesbeen acquired?Hasthere been full disclosureof information?
Management of Conflict
to be:
Manyconflictscanbemanagedafteranappropriateevaluation. Situationswillbefound
a.Permittedasis,becausethedisclosedinformationdoesnotrepresentaconflictofinterest or otherpossiblesource of unreasonable bias orinappropriate activity, or
b.Unacceptable,andthusprohibitedbecausethedisclosedinformationrepresentsaconflictofinterestand/orisapossiblesourceofunreasonablebiasorinappropriateactivity.Theemployee’sconflictofinterestmustbeimmediatelyresolvedandreportedonthedisclosureform.IftheemployeeobjectstotheevaluationordecisionmadebytheSupervisorand/orCabinetmember,the employee shall completethe appealform for evaluationbythe President.
Conflicts ofInterest andEthicsDisclosureForm
To:
Supervisor
From:
Employee
Date:
Description ofConflictor Potential Conflict ofInterest:
Proposed Resolution:
Signature:
Employee
Date:
Signature: Supervisor
Signature: CabinetMember
Date:
Date:
Conflicts of Interest andEthicsAppeal Form
To:
, PresidentGadsden StateCommunityCollege
From:
, Employee
Date:
Appeal Statement(s):
Signature:
Employee
Response to Appeal:
Signature:
President
Date: